Agenda, decisions and minutes

Apologies for absence were received from Councillor Rubin (Cabinet Member for Employment, Innovation and Climate Action) and from Alice Lester (Corporate Director Neighbourhoods and Regeneration) with Gerry Ansell (Director Inclusive Regeneration & Employment) attending as her representative along with Rachel Crossley (Corporate Director Health & Wellbeing) with Rhodri Rowland (Director Strategic Commissioning & Capacity Building) attending as her representative.

Apologies for absence were received from Councillor Rubin (Cabinet Member for Employment, Innovation and Climate Action) and from Alice Lester (Corporate Director Neighbourhoods and Regeneration) with Gerry Ansell (Director Inclusive Regeneration & Employment) attending as her representative along with Rachel Crossley (Corporate Director Health & Wellbeing) with Rhodri Rowland (Director Strategic Commissioning & Capacity Building) attending as her representative.

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

Councillor Nerva declared a personal interest in relation to Agenda Item 7 (Draft Budget 2025 -26) as a member of the North West London Integrated Care Board given the link between NHS funding and delivery of services across the borough.

No other declarations of interest were made during the meeting.

Councillor Nerva declared a personal interest in relation to Agenda Item 7 (Draft Budget 2025 -26) as a member of the North West London Integrated Care Board given the link between NHS funding and delivery of services across the borough.

No other declarations of interest were made during the meeting.

To approve the minutes of the previous meeting held on Monday 14 October 2024 as a correct record.

Cabinet RESOLVED that the minutes of the previous meeting held on Monday 14 October 2024 be approved as a correct.

Cabinet RESOLVED that the minutes of the previous meeting held on Monday 14 October 2024 be approved as a correct.

To consider any matters arising from the minutes of the previous meeting.

None.

None.

To consider any petitions for which notice has been received in accordance with Standing Order 66.

Members are asked to note that the following petition is due to be presented at the meeting:

Keep Pavements free of clutter- including dockless bikes

Cabinet NOTED the comments made by Mr Rehan Khan (as lead petitioner) in support of a petition containing 174 signatures requesting that the Council take action to ensure its pavements were kept free of clutter, including dockless bikes in order to ensure pedestrian safety.  In introducing the petition, Mr Khan highlighted the major concern for residents in relation to the management of dockless e-bikes, specifically those operated by Lime, which he pointed out were cluttering pavements and creating obstructions, particularly for wheelchair users, children in pushchairs, the blind or partially blind residents.  In terms of actions to address these concerns the petitioners felt that limiting the number of dockless e-bikes in the borough would not solve the issue and that there was a need for better management and control in relation to their operation and authorised use.  Referring to research on bike use in other European countries, Mr Khan highlighted that over 60% of residents in Copenhagen, Denmark used bikes as a mode of transportation with very low reports of them causing a nuisance or danger to pedestrians through cluttering the pavements.  In referring to a petition he had submitted a number of years previously, Mr Khan highlighted the positive measures introduced as a result to improve pavements along Salmon Street but with the progress made now being impacted by the nuisance of dockless e-bikes being abandoned or improperly parked in the area with concern also expressed at any potential costs associated with personal injury or insurance claims relating to any hazards created as a result.  In summing up, Mr Khan hoped the Council would be able to use its influence to ensure enhanced measures were introduced to control and manage dockless e-bikes given the concerns highlighted in an aim to ensure that pavements were free of clutter across the borough.

As a supporter of the petition, Councillor Long was also invited to address Cabinet who felt it important to note that in addition to dockless bikes the petition was also focussed around the need to keep pavements free from all clutter.  Whilst recognising the work undertaken with Lime as the dockless e-bike operator in Brent, she highlighted the issue also being created by other providers operating in the borough, such as Human Forest, which involved similar issues being experienced and was keen to ensure these concerns were also addressed as part of the Council’s wider response. Highlighting further concerns with regard to the technology supporting the operation of dockless e-bike schemes Councillor Long felt that the issues identified could not be resolved until this was also addressed preventing bikes from being hacked.

In response, Councillor Krupa Sheth (as Cabinet Member for Environment and Enforcement) thanked Mr Khan and Councillor Long for attending Cabinet in order to ensure the views of those supporting the petition were presented. She highlighted that the Council shared the petitioners’ commitment to keeping pavements safe, uncluttered and accessible for everyone, especially pedestrians with the Council seeking to actively hold Lime to rigorous account through a  ...  view the full decision text for item 5.

5.1     Keeping Brent’s Streets clear from clutter

Councillor Muhammed Butt (as Leader of the Council) welcomed Mr Rehan Khan to the meeting, who had been invited to speak in support of a petition containing 174 signatures requesting the Council take action to ensure its pavements were kept free of clutter, including dockless bikes in order to ensure pedestrian safety.  In thanking the Leader of the Council for the opportunity to present the petition, Mr Khan began by highlighting the major concern for residents in relation to the management of dockless e-bikes across the borough, specifically those operated by Lime, which he pointed out were cluttering pavements and creating obstructions, particularly for wheelchair users, children in pushchairs and the blind or partially sighted residents.  In terms of actions to address these concerns, the petitioners felt that limiting the number of dockless e-bikes in the borough would not solve the issue and that there was a need for better management and control in relation to their operation and authorised use.  Referring to research on bike use in other European countries, Mr Khan highlighted that over 60% of residents in Copenhagen used bikes as a mode of transportation with very low reports of them creating clutter or causing a nuisance or danger to pedestrians.  In referring to a petition he had submitted a number of years previously, Mr Khan highlighted the positive measures which had been introduced to improve pavements along Salmon Street on which the progress made was now at risk as a result of the nuisance being created by dockless e-bikes being abandoned or improperly parked in the area and with concern also expressed at any potential costs associated with personal injury or insurance claims relating to any hazards created as a result.  In summing up, Mr Khan hoped the Council would be able to use its influence to secure enhanced measures were introduced to control and manage dockless e-bikes given the concerns highlighted in an aim to ensure that pavements were free of clutter across the borough.

As a supporter of the petition, Councillor Long was also invited to address Cabinet who felt it important to note that in addition to dockless bikes the petition was also focussed on the need to keep pavements free from other general clutter.  Whilst recognising the work undertaken with Lime as the dockless e-bike operator in Brent, she highlighted the issue also being created by other providers operating in the borough, such as Human Forest, which involved similar issues being experienced and was keen to ensure these concerns were also addressed as part of the Council’s wider response. Highlighting further concerns with regard to the technology supporting the operation of dockless e-bikes, Councillor Long felt that the issues identified could not be resolved until this was also addressed preventing bikes from being hacked.

In response, Councillor Krupa Sheth (as Cabinet Member for Environment and Enforcement) thanked Mr Khan and Councillor Long for attending Cabinet in order to ensure the views of those supporting the  ...  view the full minutes text for item 5.

To consider any items referred by either the Community Wellbeing or Resources & Public Realm Scrutiny Committees.

There were no items referred from either the Community Wellbeing or Resources & Public Realm Scrutiny Committees.

There were no items referred from either the Community Wellbeing or Resources & Public Realm Scrutiny Committees.

The purpose of this report is to set out the Council’s budget proposals for 2025/26. It also provides a general update on the Council’s overall financial position, including an overview of the current economic outlook.

Cabinet RESOLVED:

(1)        To note the overall financial position.

(2)        To agree to consult on the new budget proposals, as set out in Appendices A and B of the report.

(3)        To agree to consult on a Council Tax increase of 4.99% (consisting of a 2.99% general increase plus 2% for the Adult Social Care Precept) in 2025/26.

(4)        To endorse the approach to the statutory process of consultation, scrutiny and equalities between November 2024 and February 2025, as set out in section ten of the report.

(5)        To endorse the changes to the technical budget assumptions underpinning the budget, as set out in section six and seven of the report.

(6)        To note the position with regard to the funding for Schools and the Dedicated Schools Grant, as set out in section eleven of the report.

(7)        To note the position with regard to the Housing Revenue Account, as set out in section twelve of the report.

(8)        To note the position with regard to the Capital programme, as set out in section thirteen of the report.

Eligible for call-in: Yes

Deadline for submission of call-in: 6pm on Tuesday 19 November 2024

Councillor Mili Patel (Deputy Leader and Cabinet Member for Finance & Resources) introduced a report which set out the Council’s budget proposals for 2025-26.  The report also provided a general update on the Council’s overall financial position, including not only the Council’s General Fund revenue budget but also Housing Revenue Account, Dedicated Schools Grant and Capital Programme as well as an overview of the current economic outlook.

In introducing the report, Councillor Mili Patel began by thanking officers involved for their efforts in preparing the draft budget proposals with the detail provided reflecting the Council’s ongoing commitment to undertaking the budget setting and consultation process as transparently as possible involving key stakeholders such as local residents, business and other key stakeholders including the scrutiny function.  Despite the considerable efforts to maintain financial control, the operating environment and wider economic context faced by the Council remained volatile.  Since 2010, members were reminded that the Council had lost at least £222m from its core budget with the impact having been felt by everyone who lived and worked in the borough.  Whilst recognising the efforts made to innovate, identify efficiencies and generate income members were advised these measures alone would no longer be sufficient over the longer term with the need identified, as a result, to deliver £16m worth of cuts during 2025-26 in order for the Council to be able to continue standing still with the challenging nature of these additional cuts fully acknowledged for residents, staff and members alike.  Without intervention, however, members were advised the risk of being able to move back to financial sustainability would become more difficult.

In highlighting how local authorities such as Brent were not alone in facing these challenges, with 18 Council’s having to apply to the Government for Exceptional Financial Support and 1 in 4 identified as likely to require emergency support over the next two years, members also noted how the sector had also become the government’s emergency provider of last resort delivering more services than ever before. This had involved picking up the challenges and costs in relation to areas such as children and adult social care and the housing crisis, making it increasingly difficult to explain to local residents how the financial burden in relation to Council Tax had been shifted to cover these pressures.

Whilst the government had now changed, and Chancellor’s Autum Statement had outlined a range of measures aimed at fixing the foundation of the economy and delivering a renewed focus on public services the challenges and pressures facing the Council remained the same and, it was highlighted, would now require a fundamental shift in approach given the ongoing impact of austerity.  Highlighting the savings proposals identified for 2025-26 within Appendix A & B of the report alongside the updated budget assumptions and proposal to seek (at this stage) a Council Tax increase of 4.99% (based on a 2.99% general increase plus 2% for the Adult Social Care precept) which had been designed to enable the Council to set a  ...  view the full minutes text for item 7.

This annual report sets out complaints performance in Brent Council for the period 1 April 2023 to 31 March 2024 and focuses on the nature of complaints and the learning they provide to inform Brent’s future approach to service improvement.

Cabinet RESOLVED:

(1)       To note Brent’s performance in managing and resolving complaints.

(2)       To note (having reviewed) Brent’s self-assessment against the Housing Ombudsman’s Complaint Handling Code in Appendix D of the report.

(3)       To approve referral of the report to the relevant Scrutiny Committees for consideration and comment.

Eligible for call-in: Yes

Deadline for submission of call-in: 6pm on Tuesday 19 November 2024

Councillor Mili Patel (as Deputy Leader and Cabinet Member for Finance and Resources) introduced a report detailing the Council’s complaints performance for the period 1 April 2023 to 31 March 2024. The report focused on the nature of complaints and the learning they could provide to inform Brent Council’s future approach to service improvement as well as including details on complaints performance relating to Adult Social Care and Children’s Social Care, as detailed in Appendices A & B of the report, which it was noted were governed by separate statutory complaint procedures.  Members noted the report also contained (as Appendix C) a comparison of the Council’s performance with other London boroughs provided by the Local Government and Social Care Ombudsman alongside the Council’s Housing Management Service Annual Complaints Performance and Service Improvement Report for 2023-2024 (Appendix D) incorporating the Council’s self-assessment against the Housing Ombudsman’s Complaint Handling Code, which was now a requirement of the Housing Ombudsman’s Complaint Handling Code.

Cabinet noted the key headlines relating to complaints performance in 2023-24 along with the outline of the root causes identified and service improvements which had been implemented as a result of the nature of complaints received.  In welcoming the focus on the effective management of performance in relation to complaints, member were also keen to ensure that the outcomes continued to feed into the development of key corporate strategies including the Customer Access and Digital Strategy.

In thanking officers for their efforts in monitoring and managing complaints performance, members felt the issues and areas highlighted as key concerns reflected the nature of current challenges being experienced by many local residents requiring support and also the Council in being able to manage the increased level of demand for key services, especially in relation to housing.  As such the report was welcomed as a means of continuing to focus on the approach towards service improvement for residents

Having considered the report and work being undertaken jointly by Cabinet Members with their relevant Corporate Directors to continue challenging performance RESOLVED:

(1)        To note Brent’s performance in managing and resolving complaints.

(2)        To note (having reviewed) Brent’s self-assessment against the Housing Ombudsman’s Complaint Handling Code in Appendix D of the report.

(3)        To approve referral of the report to the relevant Scrutiny Committees for consideration and comment.

This report provides Cabinet with a refresh of the School Place Planning Strategy 2024-2028, approved by Cabinet in October 2023.

Cabinet RESOLVED:

(1)       To approve the refresh of the School Place Planning Strategy 2024-2028, as detailed in Appendix 1 of the report.

(2)       To note the continued focus on planning for the sufficiency of places and the sustainability of schools, based on varying demand patterns impacting on school planning areas in Brent.

(3)       To note there continues to be increasing demand for places that meet the needs of children and young people with SEND aged 0-25 and the intention to further develop the SEND estate capital investment programme with strategies to address this need, as set out in Section 4 of the report.

(4)       To note the school place planning actions completed in the first year of the strategy and the actions planned for the coming academic year as set out in section 5.1 of the report.

(5)       To note the update on the success measures set out in the original strategy in section 3.1.3 of the report.

Eligible for call-in: Yes

Deadline for submission of call-in: 6pm on Tuesday 19 November 2024

Councillor Gwen Grahl (Cabinet Member for Children, Young People and Schools) introduced a report outlining the first refresh of the School Place Planning Strategy 2024-2028, which had originally been approved in October 2023.

In introducing the report, members noted the refresh of the strategy had been designed to reflect the continued focus on planning for the sufficiency of places and the sustainability of schools based on varying demand patterns currently impacting on school planning areas in the borough given the context of the current challenges being faced across the education sector and falling demand for places across some areas of the borough.  Members were advised that the refresh included the latest assessment of school place demand across the borough based on pupil projections from the Greater London Authority (GLA) which had highlighted demand for primary school places continuing to fall not only in Brent but across London whilst demand for local special places continued to grow.  Whilst recognising that lower demand would provide increased choice for places in some areas of the borough it was highlighted this also needed to be balanced against the organisational and financial challenges on schools in seeking to manage reduced intakes, with the opportunity taken to pay tribute to the way in which schools were managing the process.

Based on the data within the strategy, members were advised that Brent had currently been assessed as requiring an additional 188 primary special places and 34 secondary special places in addition to those already being created as part of the current capital expansion programme and with the need projected to increase year on year.  As a result, the refreshed strategy had proposed that where spare capacity was identified, the approach would be to repurpose existing sites to support that provision.

Whilst recognising the impact that some of the measures outlined within the strategy would have on pupils, parents and staff members acknowledged how the refresh had been designed to reflect the challenging context in which the school place planning process was having to operate, with the Council continuing to work in partnership, engage closely and consider feedback from school communities in an effort to avoid school site closures and ensure that in cases where that was not possible the sites were maintained for educational use.

Having recognised the challenges identified, particularly as a result of varying patterns of demand, Cabinet welcomed the approach outlined in terms of the refresh of the strategy, which it was noted had involved a detailed assessment of available data and balance needing to be achieved in relation to the process for managing any potential reduced demand for school places.  The approach identified in relation to the provision of additional SEND provision was also welcomed and commended with members recognising the way in which the strategy had been designed to ensure fairness and transparency in terms of the objectives and operating principles underpinning the Council’s approach to school organisation and planning in order to give every child in Brent the best start  ...  view the full minutes text for item 9.

The council in its role as a Licensing Authority under the Licensing Act 2003 has a duty to determine, publish and keep under review its Statement of Licensing Policy (‘Policy’) which covers a five-year period but can be replaced at any time during that five-year period.  The current Policy is due to expire on the 5 January 2025 and this report therefore presents the outcome of the review and proposed new Licensing Policy for comment, prior to referral to Full Council for formal adoption.

Members are asked to note that this item includes reference to the following two documents as background papers:

·        Licensing Policy Consultation responses

·        Equality Assessment

These documents have been published as a separate supplementary pack to accompany the main Cabinet agenda.

Cabinet RESOLVED:

(1)       To note (having considered) the draft revised Statement of Licensing Policy (5 January 2025 – 4 January 2030) as set out in Appendix 1 of the report.

(2)       In order to fulfill legal requirements to refer the draft revised Statement of Licensing Policy to Full Council on 18 November 2024 for formal adoption.

Eligible for call-in: No (report referred to Council for final approval)

Councillor Krupa Sheth (as Cabinet Member for Environment & Enforcement) introduced a report advising members of the duty placed on the Council, in its role as a Licensing Authority under the Licensing Act 2003, to determine, publish and keep under review a Statement of Licensing Policy covering a five-year period.  Members were advised that as the current Policy was due to expire on the 5 January 2025 the report presented the outcome of the current which had needed to be undertaken and changes identified as a result, prior to referral of the new Policy to Full Council for formal adoption.

In presenting the report, members were advised that the opportunity had also been undertaken (as part of the review) to ensure the changes made as a result reflected not only current statutory requirements but also the specific and evolving needs of local communities across the borough with the Policy key in defining the approach adopted towards the way licensing the sale of alcohol, late-night refreshments, and licensed venues was managed.  As such, members noted the importance of the Statement of Licensing Policy as a key document in terms of providing guidance to applicants and license holders and also in setting out the Council’s (as Licensing Authority) expectations on compliance, community safety, and the integration of the licensing approach with broader council strategies.  Members were advised that, subject to formal approval and adoption, the new Policy would become effective from January 2025 with the content having been designed to carefully align with the Borough Plan priorities in terms of supporting Prosperity and Stability in Brent, a Healthier Brent, and Thriving Communities.

Members were advised that the new Policy had included a number of updates, which had reflected an evidence based approach towards their development as well as feedback from Responsible Authorities with the changes designed to address key issues such as alcohol-related crime, health impacts, and nuisance affecting local communities and introducing 32 specific policies.  These included measures for twelve cumulative impact zones (based on areas identified as facing challenges due to high levels of street drinking and alcohol-related incidents) seeking to limit the growth of new off-licences and other alcohol-serving establishments in an effort to reduce cumulative impact on local residents.  In addition, the Policy had also sought to address a number of critical and emerging areas and priorities including (in preparing for the introduction of Martyn’s Law) measures for enhanced event and venue safety, including risk assessments and emergency preparedness; introducing targeted measures to improve safety and reduce harm for women and vulnerable populations focussed around the nighttime economy; provide enhanced oversight of delivery services and dark kitchens  to ensure they meet (given the growth of these type of businesses) the same standards as traditional licensed premises and the introduction of clear expectations for licensees to prevent and respond to drink spiking, which were areas specifically welcomed and supported by members.

In noting the additional background papers circulated for reference purposes alongside the main report in relation to the  ...  view the full minutes text for item 10.

The Gambling Act 2005 was fully implemented during 2007 creating a system of licensing and regulation for commercial gambling. It requires the council to prepare and publish a Statement of Principles for each successive period of three years, which outlines the principles to be applied in exercising our functions as the Licensing Authority under the Act. Statutory consultation must take place prior to the Statement of Principles being determined by Full Council.

The Statement of Principles was comprehensively reviewed last year, but to bring the policy in line with the Gambling Commission review timetable this report sets out the outcome of a further review and proposed amendments identified as a result for comment prior to referral to Full Council for formal adoption with the current Gambling Act 2005 Statement of Principles due to expire on the 31 January 2025.

Members are asked to note that this item includes reference to the following two documents as background papers:

·         Gambling Statement Consultation responses

·         Equality Assessment

These documents have been published as a separate supplementary pack to accompany the main Cabinet agenda.

Cabinet RESOLVED:

(1)       To note (having considered) the draft revised Statement of Gambling Principles (31 January 2025 – 31 January 2028) as set out in Appendix 1 of the report.

(2)       In order to fulfill legal requirements to refer the draft revised Statement of Gambling Principles to Full Council on 18 November 2024 for formal adoption.

Eligible for call-in: No (report referred to Council for final approval)

Councillor Krupa Sheth (as Cabinet Member for Environment & Enforcement) introduced a report detailing the outcome of a review of the Council’s Statement of Gambling Principles undertaken with the aim of bringing the policy in line with the Gambling Commission review timetable, given the current Statement of Principles was due to expire on the 31 January 2025.

In presenting the report, members noted that the requirement to produce a Statement of Gambling Principles had been introduced under the Gambling Act 2005 with each Statement covering a three-year period and designed to outline the principles to be applied in exercising the Council’s functions as the Licensing Authority under the Act.  Members were advised these functions included the issuing of premises licences for casinos, bingo halls, betting shops, adultgaming centres and licensed family entertainment centres as well as permits for gaming machines in pubs, clubs, and other alcohollicensed premises.  Whilst the Statement had been subject to a comprehensive review during 2023, the current review had been designed to ensure it was brought in line with the Gambling Commission review timetable and involved amendments to website links as well as changes reflecting the outcome of the consultation process which had been undertaken to support the review.  In noting the key role the statement fulfilled in terms of outlining local priorities and way in which gambling was managed and regulated in response to local concerns, based around the key licensing objectives, members were also reminded of the work currently being undertaken to develop a Joint Strategy Needs Assessment that would include an estimate on the scale of potential risk that gambling posed to the health of Brent resident recognising the restrictions on issues that could be included as matters for consideration in terms of the wider approach adopted towards regulation under the Gambling Commissions guidance.  In concluding presentation of the statement, members also welcomed the reference provided to the additional work being undertaken by the Council, working in partnership with a variety of stakeholders, to ensure the new government was aware of the level of shared concern regarding the harm being caused by gambling and particularly around the approval of new gambling premises.

Once again having noted the additional background papers circulated for reference purposes alongside the main report in relation to the Equality Assessment and consultation responses received as part of the review process, members highlighted a need to ensure that the Statement and any associated feedback was subject to regular review as further reassurance to local residents that the arrangements and approach adopted towards the regulation of gambling premises was as robust as possible, in view of wider concerns identified around the public health impact and harm on local communities in the areas where this activity was focussed.  Given the concerns identified, support was expressed for the work being undertaken in relation to the Joint Strategy Needs Assessment and lobbying of government in seeking the necessary interventions to address the level of risk, harm and concerns associated with the impact and  ...  view the full minutes text for item 11.

Cabinet (28 May 2024) approved the draft Staples Corner Growth Area Masterplan and Design Code Supplementary Planning Document (SCGA Masterplan SPD) for publication and statutory consultation.  This report sets out the consultation feedback, officer consideration and recommended changes to the document and seeks final approval of the Staples Corner Growth Area Masterplan and Design Code Supplementary Planning Document for adoption.

(Members are asked to note that the agenda was republished to include this report on 7 November 2024)

Cabinet RESOLVED having considered the consultation feedback, officer consideration and recommended changes to the Staples Corner Growth Area Masterplan and Design Code Supplementary Planning Document.

(1)        To approve the Staples Corner Growth Area Masterplan and Design Code Supplementary Planning Document for adoption, subject to any de minimus and non-substantial edits to the document.

Eligible for call-in: Yes

Deadline for submission of call-in: 6pm on Tuesday 19 November 2024

Councillor Muhammed Butt (as Leader and Cabinet Member for Housing, Regeneration, Planning and Growth) introduced a report detailing the consultation feedback and officer consideration following the statutory consultation approved by Cabinet (28 May 2024) on the draft Staples Corner Growth Area Masterplan and Design Code Supplementary Planning Document (SCGA Masterplan SPD)and recommended changes to the document identified as a result, in advance final approval of the SCGA Masterplan SPD for adoption

In presenting the report, Cabinet were advised that the Masterplan and SPD presented for consideration represented the outcome of an extensive process involving detailed work with a range of stakeholders aimed at delivering on the Local Plan commitment to encourage regeneration and growth including an ambitious vision to create ahigh quality and intensified industrial area sitting adjacent to a new urban community in not only the area covered by the Masterplan within the Staples Corner Growth area but also wider area as a whole.  In outlining the way in which the proposals within the Masterplan set the framework to facilitate the delivery of high-quality homes, attract investment for more business opportunities and jobs, all supported by new infrastructure and community facilities members also recognised the way in which the proposals had been focussed on the delivery of the associated social infrastructure and an improved public realm to support the new mixed use residential community with business growth also  strengthening the area’s existing economy and providing space for emerging sectors, including logistics, light industrial units and workspace.  Highlighting the planned development of at least 2,200 new homes co-located alongside the new and refurbished industrial premises, members were advised of the intention to also ensure these were delivered in a way that would support the transition to a net zero carbon circular economy and the challenges of climate change.

In terms of the outcome of the statutory consultation process, reference was made to the broadly supportive nature of responses provided with 82% supporting the overall vision outlined. Having noted the feedback along with the areas of concerns also identified, an assurance was provided on the Council’s intention to continue working closely with landowners, developers, residents, businesses and other stakeholders to bring forward the aspiration for change and to realise and maximise the potential opportunities identified within the area, including those linked to the wider Brent Cross development.

In considering the report, members took the opportunity to thank all those involved in development of the SCGA Masterplan SPD and who had engaged in the consultation process with the positive nature of the overall feedback recognised and specific support expressed for the level of new housing development to be delivered.  In terms of wider opportunities, members were also keen to ensure the enhanced public transport connectivity delivered through the new Brent Cross West station development and potential West London Orbital scheme were also recognised as further benefits in seeking to secure the level of growth identified and encouraging investment across the area.

In support of the opportunities identified through the SCGA  ...  view the full minutes text for item 12.

This report concerns the procurement of Street Lighting services for maintenance and schemes and seeks approval to invite tenders in respect of a contract for the provision of street lighting maintenance services.

Cabinet RESOLVED:

(1)        To approve inviting tenders for the provision of Street Lighting Maintenance Services on the basis of the pre - tender considerations set out in paragraph 3.3 of the report.

(2)        To approve officers evaluating the tenders referred to in (1) above on the basis of the evaluation criteria set out in paragraph 3.3.1 section (vi) of the report.

(3)        To delegate authority to the Corporate Director, Neighbourhoods and Regeneration in consultation with the Cabinet Member for Environment and Enforcement to award the contract for the provision of Street Lighting Maintenance Services for a term of four (4) years with the option to extend by yearly periods up to a maximum of two (2) years (on a 4+1+1 basis).

(4)        To approve the variation of the existing contract for street lighting maintenance services with FM Conway to permit the extension for the reasons set out in paragraph 3.2.7 of the report.

(5)        To approve the extension of the Contract detailed in (4) above for a period of three (3) months from 1 April 2025 to 30 June 2025 in the sum of £333,000.00 for the reasons set out in paragraph 3.2.7 of the report.

Eligible for call-in: Yes

Deadline for submission of call-in: 6pm on Tuesday 19 November 2024

Councillor Krupa Sheth (as Cabinet Member for Environment & Enforcement) introduced a report detailing proposals for the procurement of street lighting maintenance services

In presenting the report, members were advised that the current street lighting maintenance contract was due to expire in March 2025 with the need to secure a reliable and responsive provider highlighted in view of the importance of the service.  Members noted that the proposed new contract would cover an initial term of four years, with the option provided for two additional one-year extensions and investment totalling up to £8 million over the full life of the contract, which it was felt reflected the Council’s commitment to ensuring that the borough’s streets remained safe, well-lit, and efficiently maintained for all residents.

Cabinet were advised that the proposals also included a short three month extension of the existing contract for street lighting maintenance services with FM Conway, which had been required (given delays in the procurement timescale) to avoid any disruption in service and allow sufficient time to complete the full procurement process.

In support of the approach outlined, Cabinet welcomed the inclusion of both planned and reactive maintenance and focus in prioritisation on response times including rapid faultrectification within 48 hours of any reported issue, and a swift two-hour emergency response in hazardous situations to ensurepublic safety was maintained and the borough kept. safely on the move.

As a result, Cabinet RESOLVED:

(1)        To approve inviting tenders for the provision of Street Lighting Maintenance Services on the basis of the pre - tender considerations set out in paragraph 3.3 of the report.

(2)        To approve officers evaluating the tenders referred to in (1) above on the basis of the evaluation criteria set out in paragraph 3.3.1 section (vi) of the report.

(3)        To delegate authority to the Corporate Director, Neighbourhoods and Regeneration in consultation with the Cabinet Member for Environment and Enforcement to award the contract for the provision of Street Lighting Maintenance Services for a term of four (4) years with the option to extend by yearly periods up to a maximum of two (2) years (on a 4+1+1 basis).

(4)        To approve the variation of the existing contract for street lighting maintenance services with FM Conway to permit the extension for the reasons set out in paragraph 3.2.7 of the report.

(5)        To approve the extension of the Contract detailed in (4) above for a period of three (3) months from 1 April 2025 to 30 June 2025 in the sum of £333,000.00 for the reasons set out in paragraph 3.2.7 of the report.

This report outlines proposals to expand electric vehicle charging provision in Brent including a funding opportunity to further expand the charge point network in the borough. The Council, as part of a six strong London boroughs partnership, is seeking to invite tenders in respect of appointing a Charge Point Operator(s) to supply, install, operate and maintain up to 2,723 additional electric vehicle charge points in Brent.  The report seeks approval for the acceptance of Office for Zero Emission Vehicles funding and to enter a tender process as part of a borough partnership.

Cabinet RESOLVED:

(1)        To approve the Council receiving Local Electric Vehicle Infrastructure (“LEVI”) funding provided by the Office of Zero Emission Vehicles (“OZEV”) for the purpose of procuring additional on-street electric vehicle charge point infrastructure within Brent and entering into a funding agreement with OZEV in the sum of £1,250,000.

(2)        To approve the Council collaboratively procuring with five other London boroughs a Charge Point Operator(s) to supply, install, operate and maintain up to 2,723 electric vehicle charge points across Brent.

(3)        To agree that the London Borough of Hammersmith and Fulham will act as the lead authority in the collaborative procurement detailed in (2) above for the reasons detailed in paragraph 3.4.1 of the report and accordingly that its Standing Orders and Financial Regulations will be used for the collaborative procurement.

(4)        To delegate authority to the Corporate Director for Neighbourhoods and Regeneration, in consultation with the Cabinet Member for Environment and Enforcement, to award a fifteen-year contract(s) with the successful bidder(s) to provide up to 2,723 on-street electric vehicle charge points across Brent, as specified in the Heads of Terms set by OZEV.

Eligible for call-in: Yes

Deadline for submission of call-in: 6pm on Tuesday 19 November 2024

Councillor Krupa Sheth (as Cabinet Member for Environment & Enforcement) introduced a report detailing proposals to expand electric vehicle (EV) charging provision in Brent including a funding opportunity to further expand the charge point network in the borough with the Council, as part of a six strong London boroughs partnership, seeking to invite tenders in respect of appointing a Charge Point Operator(s) to supply, install, operate and maintain up to 2,723 additional electric vehicle charge points in Brent.

In presenting the report, Cabinet noted the way in which the approach outlined in partnership with the other London boroughs had been designed to deliver a shared commitment to greener transportation and a green future enabling the Council to streamline its resources and secure expertise and collaboratively lead the way in sustainable urban mobility.  In support of the expansion being sought, the Council had also been actively pursuing funding opportunities through the Office for Zero Emission Vehicles (OZEV) who were providing support in strengthening local EV infrastructure, which members were advised had resulted in £1.25m in LEVI funding having been awarded from OZEV.

Based on the funding support provided, the Council (in partnership with the other London Boroughs involved) was now in a position to move forward with a procurement process, which would be led by the London Borough of Hammersmith and Fulham, to appoint Charge Point Operators who would supply, install, operate, and maintain the new charge points.  In highlighting the significant challenges faced not only with Brent but across London as a whole relating to congestion, air quality, and climate change members recognised the way in which the proposal had been developed to support the Council in delivery of a key priority to enable greener and more active and sustainable travel choices and was closely aligned with the Brent Climate and Ecological Emergency Strategy in seeking to support a reduction (by at least half) in petrol and diesel road journeys by 2030.

In considering the report, members supported the approach outlined, welcoming the funding secured and partnership work with neighbouring boroughs, as a means of offering local residents an accessible, efficient EV charging network that was also aligned with the Council’s strategic goals, Climate Emergency Strategy and commitment to a sustainable future.

Having considered the report Cabinet therefore RESOLVED:

(1)        To approve the Council receiving Local Electric Vehicle Infrastructure (“LEVI”) funding provided by the Office of Zero Emission Vehicles (“OZEV”) for the purpose of procuring additional on-street electric vehicle charge point infrastructure within Brent and entering into a funding agreement with OZEV in the sum of £1,250,000.

(2)        To approve the Council collaboratively procuring with five other London boroughs a Charge Point Operator(s) to supply, install, operate and maintain up to 2,723 electric vehicle charge points across Brent.

(3)        To agree that the London Borough of Hammersmith and Fulham will act as the lead authority in the collaborative procurement detailed in (2) above for the reasons detailed in paragraph 3.4.1 of the report and accordingly that its Standing Orders and  ...  view the full minutes text for item 14.

This report concerns the delivery of the Integrated Treatment Recovery Wellbeing and Substance Misuse Service, outlining the current position with regard to delivery of services and sets out proposals for the re-procurement of a contract for the Integrated Treatment Recovery Wellbeing and Substance Misuse Service using the Provider Selection Regime.

Cabinet RESOLVED

(1)       To note that the Integrated Treatment Recovery Wellbeing and Substance Misuse Service was currently provided to the Council by VIA Community Ltd.

(2)       To approve the direct award under the Provider Selection Regime of a replacement Integrated Treatment Recovery Wellbeing and Substance Misuse Service to VIA Community Ltd for a period of 1 year 4 months.

Eligible for call-in: Yes

Deadline for submission of call-in: 6pm on Tuesday 19 November 2024

Councillor Nerva (as Cabinet Member for Community Health & Wellbeing) introduced a report regarding delivery of the Integrated Treatment Recovery Wellbeing and Substance Misuse Service, and detailing proposals for the re-procurement of the service under the Provider Selection Regime.

In presenting the report, Cabinet were advised that the approach outlined in terms of re-procurement of the service had been designed to reflect the positive impact which evidence-based drug and alcohol services delivered in supporting improvements in health, reducing drug and alcohol relateddeaths along with blood borne viruses, improving relationships and reducing wider social harms and re-offending.  Recognising these benefits, the approach outlined was therefore seeking to continue with the provision of what was regarded as a well-performing service already being delivered by Via (formerly Westminster Drugs Project) who, it was also noted, had continued to improve performance on key areas outlined in the 2021 National Drug Strategy.  In outlining the extensive range of the treatment and recovery offer available to Brent residents, members noted the way in which this was also tailored according to individual health andsocial care needs, involving all those who accessed the service having a clinical assessment and individual care plan that would also include more holistic advice about health and wellbeing, 1 to 1 sessions, support groups, weekend services as well as a range of education, training and employment programmes and opportunities for volunteering with delivery supported by B3 (as the service user council whose members had completed or were in the process of completing their treatment and recovery journey through Via New Beginnings).

Highlighting the importance of the service, Cabinet were advised that there were currently just under 3,000 local residents engaged in structured treatment programmes within Brent with Via (in March 2024) having also reported the significant progress achieved in the micro-elimination of Hepatitis C within the local treatment population, making Brent one of just six boroughs nationally to be able report on that area at the start of the 2024-25 year with the partnership working between the Council, Via New Beginnings, the NHS and also service users identified as key to this milestone.  The way in which the current service had also continued to deliver services beyond the scope of the contract was also highlighted, which had included the development of the Young People’s Mental Wellbeing Service and an extensive outreach programme which had involved significant resident engagement and work to support street homeless/rough sleepers with entrenched drug and alcohol misuse, which members were keen to ensure was continued under the procurement of the service moving forward.

In considering the report, members recognised the positive value and vital nature of the work being delivered through the service including the focus on outreach activity with a need identified to ensure this covered as wide a geographical area as possible, including issues highlighted within Church End.  Whilst supportive of the option involving a direct award of the contract to Via, recognising their integral role as part of the local health and care system and  ...  view the full minutes text for item 15.

This report concerns the procurement of care and support for six supported living schemes and seeks approval to invite tenders for care and support at the following six Supported living sites - 57 Preston Road, 36 Woodhill Crescent, 54 Beechcroft Gardens, 63 Manor Drive, 115 Gladstone Park Gardens and 18 Ruby Street.

Cabinet RESOLVED

(1)        To approve inviting tenders for care and support services at six supported living sites for adults with learning disabilities separated into 3 Lots on the basis of the pre - tender considerations set out in paragraph 3.3 of the report. The 3 Lots are set out below:

·             Lot 1: Learning Disabilities Supported Living Service at Preston Road and Woodhill Crescent

·             Lot 2: Learning Disabilities Supported Living Service at Beechcroft Gardens and Manor Drive

·             Lot 3: Learning Disabilities Supported Living Service at Gladstone Park Gardens and Ruby Street

(2)    To approve officers evaluating the tenders referred to in (1) above on the basis of the evaluation criteria set out in paragraph 3.3 section (vi) of the report.

(3)        To delegate authority to the Corporate Director for Community Health and Wellbeing, in consultation with the Cabinet Member for Community Health and Wellbeing to award the contract for the 3 Lots identified in (1) above for care and support services at six supported living sites for adults with learning disabilities for a term of 3 years with the option to extend by yearly periods up to a maximum of 2 years (3+1+1).

Eligible for call-in: Yes

Deadline for submission of call-in: 6pm on Tuesday 19 November 2024

Councillor Nerva (as Cabinet Member for Community Health & Wellbeing) introduced a report regarding the procurement of care and support for six supported living schemes and seeking approval to invite tenders for care and support at the following six Supported living sites - 57 Preston Road, 36 Woodhill Crescent, 54 Beechcroft Gardens, 63 Manor Drive, 115 Gladstone Park Gardens and 18 Ruby Street.

In presenting the report, Cabinet were advised that the approach outlined in terms of procurement of the supported living sites had been designed to support the Council’s commitment towards the delivery of supported living accommodation which it was recognised enabled service users to live more independently, whilst promoting their wellbeing and reducing the potential need for access to residential care services.  In terms of the wider benefits identified, it was felt the provision of an inclusive and accessible environment would also support the work being undertaken to tackle health inequalities and strengthen community ties through supporting people closer to home.  Furthermore, it was highlighted how the sites identified would also support the local community through job creation and specialised training as well as enhancing the resilience of those communities in being able to foster supportive networks.

In support of the approach outlined Cabinet recognised the extensive work undertaken to align delivery of the contracts and to support the continued commitment and contribution towards the Council's aspiration in terms of promoting a healthier, more equitable, and unified community with better health outcomes for those in care.

On the basis of the support expressed, Cabinet RESOLVED:

(1)        To approve inviting tenders for care and support services at six supported living sites for adults with learning disabilities separated into 3 Lots on the basis of the pre - tender considerations set out in paragraph 3.3 of the report. The 3 Lots are set out below:

·              Lot 1: Learning Disabilities Supported Living Service at Preston Road and Woodhill Crescent

·              Lot 2: Learning Disabilities Supported Living Service at Beechcroft Gardens and Manor Drive

·              Lot 3: Learning Disabilities Supported Living Service at Gladstone Park Gardens and Ruby Street

(2)    To approve officers evaluating the tenders referred to in (1) above on the basis of the evaluation criteria set out in paragraph 3.3 section (vi) of the report.

(3)        To delegate authority to the Corporate Director for Community Health and Wellbeing, in consultation with the Cabinet Member for Community Health and Wellbeing to award the contract for the 3 Lots identified in (1) above for care and support services at six supported living sites for adults with learning disabilities for a term of 3 years with the option to extend by yearly periods up to a maximum of 2 years (3+1+1)

No items have been identified in advance of the meeting that will require the exclusion of the press and public.

There were no items that required the exclusion of the press or public.

There were no items that required the exclusion of the press or public.

Notice of items to be raised under this heading must be given in writing to the Deputy Director Democratic Services or their representative before the meeting in accordance with Standing Order 60.

There were no items of urgent business.

Prior to ending proceedings, Councillor Muhammed Butt (as Leader) advised members that following the announcement made at the previous Cabinet meeting Councillor Tatler had (with effect from 8 November 2024) formally  stepped down as Cabinet Member for Regeneration, Planning and Growth with him having assumed current responsibility for that portfolio.  The Leader took the opportunity to formally thank Councillor Tatler for her support and time serving on Cabinet and to wish her well in her new role.

There were no items of urgent business.

Prior to ending the meeting, Councillor Muhammed Butt (as Leader) advised members that following the announcement made at the previous Cabinet meeting Councillor Tatler had (with effect from 8 November 2024) formally  stepped down as Cabinet Member for Regeneration, Planning and Growth with him having assumed current responsibility for that portfolio.  The Leader took the opportunity to formally thank Councillor Tatler for her support and time serving on Cabinet and to wish her well in her new role.