Agenda and decisions

Venue: Conference Hall - Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ. View directions

Contact: James Kinsella, Governance Manager  Tel: 020 8937 2063; Email:  james.kinsella@brent.gov.uk

Note: Due to the current limits on meeting venue capacity at the Civic Centre any press and public wishing to attend this meeting are encouraged to follow proceedings via the live webcast. The link to follow the meeting is available via the Livestreaming page on the Democracy in Brent section of the Council's website or link on the front page of the published meeting agenda. 

Media

Items
No. Item

1.

Apologies for Absence

Additional documents:

Decision:

None received.

2.

Declarations of Interest

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

Additional documents:

Decision:

There were no declarations of interest made at the meeting.

3.

Minutes of the Previous Meeting pdf icon PDF 243 KB

To approve the minutes of the previous meeting held on Monday 6 December 2021 as a correct record.

Additional documents:

Decision:

Cabinet RESOLVED that the minutes of the previous meeting held on Monday 6 December 2021 be approved as an accurate record of the meeting.

4.

Matters Arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Additional documents:

Decision:

None.

5.

Petitions (if any)

To receive and consider any petitions from members of the public, in accordance with Standing Order 66.

Additional documents:

Decision:

Cabinet NOTED the comments made by Caroline Turriff speaking on behalf of local residents living in the proximity of Hazel Road Playground and on Greyhound Road, Kensal Green highlighting concerns relating to anti-social behaviour associated with individuals congregating around three street benches at the bottom of Greyhound Road and opposite the playground.  Members were advised that the request to speak was supported by a petition, which currently contained over 150 signatures requesting removal of the benches.

 

In addressing Cabinet, Caroline Turriff highlighted the nature of the anti-social behaviour being experienced by local residents, which included street drinking, substance and drug abuse, sexual harassment of female residents and harassment of children and parents accessing the park, noise, swearing use of the surrounding bushes as a toilet (which had resulted in the bushes needing to be removed by a local resident) and litter.  This had led to residents feeling intimidated, threatened and unsafe with specific concerns raised about the safety of women and children living in the surrounding area.  Whilst recognising the importance of street benches, particularly for elderly or less mobile residents, it was pointed out that there were already a number of benches located in the surrounding area with local residents also willing to engage in consultation on the potential relocation of the benches, around which the concerns were focussed, to an alternative location such as the Kensal Green open space triangle in order to make the approach to the playground safer for those using the facility.  Given the concerns raised, members were therefore asked to urgently consider removal of the benches from their current location.

 

In responding, Councillor Promise Knight (as Lead Member for Community Safety & Engagement), began by thanking Caroline Turriff for her presentation.  Whilst highlighting the progress made by the Council in tackling anti-social behaviour across the borough it was recognised that this would not prevent the need for further action and to address specific concerns as they were highlighted.  In view of the supporting evidence provided and concerns raised in relation to the level of harassment being experienced, impact on residents health and safety and wider concerns relating to safeguarding she advised it had therefore been agreed to remove the benches with support also requested from the relevant agencies in relation to engagement with those individuals causing the nuisance, many of whom were entrenched street drinkers, in relation to the wider issues identified.  In addition, she advised that Licensing Officers had also been asked to engage with licensed premises operating in the area in an effort to assist in tackling the wider concerns identified in relation to street drinking.

 

Caroline Turriff welcomed and thanked the Lead Member for the response and actions outlined, with Councillor M Butt (Leader of the Council) reaffirming the Council’s commitment towards tackling anti-social behaviour and ensuring the necessary measures (working in association with the lead member and ward councillors) were implemented in relation to the specific location highlighted at the meeting.

6.

Reference of item considered by Scrutiny Committees (if any)

To consider any reference reports from any of the Council’s two Scrutiny Committees.

Additional documents:

Decision:

There were no references from Scrutiny submitted for consideration at the meeting.

7.

Capital Investment Programme for School Place Sufficiency for Children and Young People with SEND pdf icon PDF 517 KB

Further to the School Place Planning Strategy 2019 – 2023 Refresh provided for Cabinet in November 2021, this report presents a business case for capital investment in order to provide additional school places for the growing number of children in the borough with SEND.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)     To approve the SEN Capital Programme as detailed within the report.

 

(2)     To allocate £44.19m of capital funding to deliver the programme.

 

(3)     To delegate authority to approve the project business cases to the Strategic Director of Regeneration and Environment in consultation with the Strategic Director of Children and Young People and the Director of Finance.

 

(4)     To delegate authority to agree pre-tender considerations, procure and award the necessary technical, consultancy and services contracts valued in excess of £2m and works contracts valued in excess of £5m to the Strategic Director, Regeneration and Environment, in consultation with the Cabinet Member for Schools, Employment and Skills and the Strategic Director for Children and Young People.

 

(5)     To note that further reports would be brought forward providing updates on progress on the delivery of the programme.

8.

Brent Council's School Admission Arrangements for 2023/24 pdf icon PDF 217 KB

This report seeks agreement to the proposed admission arrangements and schemes of co-ordination for Brent community schools for the 2023/24 academic year in accordance with statutory requirements. Admission authorities are required to determine their admission arrangements by 28 February in the determination year.

Additional documents:

Decision:

Cabinet RESOLVED to agree the proposed admission arrangements for Brent community schools and the scheme of co-ordination for maintained schools in Brent for the 2023/2024 academic year (as detailed within Appendix 2 and 3 of the report).

9.

Brent Active Travel - Healthy Neighbourhoods and School Streets pdf icon PDF 736 KB

This report provides an overview of the Brent Active Travel programme along with an assessment of the Brent Healthy Neighbourhoods and School Streets schemes, considering: the performance of the trials, the response to consultation and community engagement.

 

As a result Cabinet is being asked to consider changes to existing schemes and future practices for delivering future schemes to enable the Council to deliver the wider council ambitions related to public health, social justice, air quality, climate change, road safety and place making.

Additional documents:

Decision:

Cabinet noted the comments made by Councillor Kennelly who had requested to speak at the meeting on Healthy Neighbourhoods.  In addressing Cabinet, Councillor Kennelly thanked the Lead Members and all officers involved for their response in terms of the recommendations within the report and work to engage with local residents.  Whilst highlighting the importance in promoting sustainable active travel and healthy neighbourhoods as part of the Council’s wider approach towards tackling air quality and the climate emergency, he pointed out the need to ensure local residents were properly listened to and their views taken into account in the development and introduction of any schemes moving forward.  Having recognised the lessons learnt, particularly given the views expressed by local residents within his ward, Councillor Kennelly felt that whilst change was supported the future approach towards  developing and delivering Healthy Neighbourhood needed to be focussed around an engagement process on active travel schemes designed to deliver a cleaner and greener environment across the borough.

 

In responding to the comments raised, Councillor Butt (as Leader of the Council) also drew attention to written representations submitted by the Brent Cycling Campaign relating to a number of concerns regarding the consultation, design and implementation of the Healthy Neighbourhood proposals and content of the report due to be considered by Cabinet.  It was noted that these had been referred on to the Lead Member for Regeneration, Property & Planning for direct response outside of the meeting.

 

Members also noted that a number of minor corrections had needed to be made to the evaluation monitoring reports which had resulted in an adjustment needing to be made in the consultation figures for the Tokyngton and Wembley Central ward set out within Appendix A of the report officer.  The changes were as follows - Responses from roads where modal filters were installed (London Road and Tokyngton Avenue) a total of 21 (not 18) responses were received. Of these 6 (29%) (not 4 - 22%) supported the scheme and 15 (71%) (not -78%) did not).  Members were advised that the amendments had no effect on the overall outcome from the consultation or recommendations within the report.

 

Having considered the comments made, Cabinet RESOLVED:

 

(1)    To note the outcome of the scheme assessments and approves the officer recommendations in Section 4.0 and Appendix A of the report.

 

(2)    To authorise the Strategic Director for Regeneration and Environment:

 

(a)    to progress Statutory Notifications and consider responses to the Statutory Notifications before making experimental and permanent traffic orders regarding the Healthy Neighbourhoods and School Streets schemes that are referred to in the report;

 

(b)    to make any necessary Traffic Management Orders involving experimental and permanent traffic orders regarding existing and forthcoming Healthy Neighbourhoods and School Streets schemes that are referred to in the report;

 

(c)    to revoke and implement changes to existing Healthy Neighbourhoods and School Streets schemes that are referred to in the report.

 

(3)    To note that a further report would be presented to Cabinet to agree the future approach to developing  ...  view the full decision text for item 9.

10.

Authority to Tender Contract for Grounds Maintenance Services pdf icon PDF 598 KB

In 2018, Brent adopted a deliberate strategy to synchronise the end dates for its outsourced environmental services so that they coincide for reconsideration at the same time. The Redefining Local Services (RLS) programme was subsequently initiated in May 2019 to develop and implement a commissioning strategy in time for new service arrangements to take effect from 1 April 2023.  In August 2021, Cabinet agreed the Final RLS Delivery Model with this report presenting the procurement strategy and timetable for the second of the RLS services to be issued for tender, the Grounds Maintenance Services contract.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)     To approve inviting tenders for the Grounds Maintenance Contract on the basis of the pre-tender considerations set out in paragraph 4.7 of the report, subject to due consideration by officers of any leaseholder observations in response to the stage one section 20 leaseholder consultation, and delegates the final decision to proceed with inviting tenders to the Strategic Director for Regeneration & Environment in consultation with the Lead Member for Environment.

 

(2)     To approve Officers evaluating the tenders for the Grounds Maintenance Contract on the basis of the evaluation criteria set out in paragraph 4.7 of the report.

11.

Draft Planning Obligations Supplementary Planning Document pdf icon PDF 269 KB

This report sets out the need for the Council to replace its existing Planning Obligations Supplementary Planning Document (SPD) which was adopted in July 2013 and presents the draft Supplementary Planning Document for approval for publication and statutory consultation, as well as delegated authority for its subsequent adoption as part of the Local Plan.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)     To note the content of the report and Appendix 1 ‘Draft Planning Obligations Supplementary Planning Document’.

 

(2)     To approve the draft Planning Obligations SPD for public consultation.

 

(3)     To delegate authority to the Lead Member for Regeneration Property & Planning, in consultation with the Strategic Director for Regeneration and Environment, to consider representations made during consultation and adopt the Supplementary Planning Document as part of the Council’s suite of Local Plan related documents, and provide authority to revoke the existing 2013 Planning Obligations SPD once superseded.

12.

Draft Affordable Workspace Supplementary Planning Document pdf icon PDF 153 KB

This report presents the draft Affordable Workspace Supplementary Planning Document for approval for publication and statutory consultation, and seeks to delegate authority for its subsequent adoption as part of the Local Plan.

Additional documents:

Decision:

Cabinet RESOLVED

 

(1)     To approve the draft Affordable Workspace Supplementary Planning Document for publication and statutory consultation.

 

(2)     To delegate authority to the Lead Member for Regeneration, Property & Planning, in consultation with the Strategic Director for Regeneration & Environment, to consider representations made during consultation and adopt the Supplementary Planning Document as part of the Council’s suite of Local Plan related documents.

13.

Amendments to the Housing Allocation Scheme pdf icon PDF 235 KB

This report sets out proposed changes to the Council’s Housing Allocation Scheme, the consultation responses to those changes, the recommendations and the impact following formal consultation with key stakeholders on a number of issues.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)     To approve the following changes to the current Allocations Scheme:

 

(a)       Change 1: Give reasonable preference to homeless households as set out in paragraphs 6.2 to 6.4 of the report;

(b)       Change 2 - Give priority to existing Council tenants, who need a transfer, to bid for all new build properties as set out in paragraphs 6.5 to 6.12 of the report;

(c)        Change 3 - Emergency Management Transfers as set out in paragraphs 6.13 to 6.19 of the report;

(d)       Change 4 - Transfers due to Overcrowding as set out in paragraphs 6.20 to 6.24 of the report;

(e)       Change 5 - Award Priority Band A to Special Guardians as set out in paragraphs 6.25 to 6.28 of the report;

(f)        Change 6 - Decant moves for essential repair as set out in paragraphs 6.29 to 6.33 of the report.

 

(2)     To note and give due regard to the content of the Equalities Impact Assessments, as set out within Appendices 2 & 3 of the report.

 

(3)     To delegate authority to the Strategic Director Community Wellbeing to implement the proposed changes to the Council’s Allocation Scheme as set out in paragraph (1) above.

14.

Qtr3 Financial report 2021/22 pdf icon PDF 953 KB

This report sets out the current forecast of income and expenditure versus the revenue budget for 2021/22 and other key financial information.

Additional documents:

Decision:

Cabinet RESOLVED

 

(1)     To note the overall financial position within the Q3 Financial Update and actions being taken to manage the issues arising, as detailed within the report.

 

(2)     To note the budget setting strategy for 2022/23 as detailed within the report.

15.

Treasury Management Mid-Year report 2021-22 pdf icon PDF 234 KB

This report updates Members on treasury activity for the first half of the financial year 2021-22.

Additional documents:

Decision:

Cabinet RESOLVED to note the 2021-22 Mid-Year Treasury report and approve it being forwarded on to Council, in compliance with CIPFA’s Code of Practice on Treasury Management (the Code).

16.

Corporate Performance - Q2 2021/22 Performance Report pdf icon PDF 508 KB

This report and the performance scorecard set out the position on the Council’s performance in the second quarter of 2021/22.

Additional documents:

Decision:

Cabinet RESOLVED

 

(1)      To note the performance information contained in the updated report format.

 

(2)     To note the current and future strategic risks associated with the information provided and agree the remedial actions on strategic risks identified as appropriate alongside the challenge on progress being provided with responsible officers as necessary.

17.

Exclusion of Press and Public

The following items are not for publication as they relate to the category of exempt information set out below, as specified under Part 1 Schedule 12A of the Local Government Act 1972:

 

Agenda Item 10:       Authority to Tender for the Grounds Maintenance Service – Appendix 1 (Contract risks and mitigations).

 

This appendix is classified as exempt from publication under Para 3 of Part 1 Schedule 12A of the 1972 Local Government Act, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information).”

Additional documents:

Decision:

There were no items that required the exclusion of the press or public.

18.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting in accordance with Standing Order 60.

Additional documents:

Decision:

None.