Agenda and decisions

Cabinet
Monday 14 January 2019 4.00 pm

Venue: Boardrooms 3-5 - Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ. View directions

Contact: Thomas Cattermole, Head of Executive and Member Services  020 8937 5446 Email: thomas.cattermole@brent.gov.uk

Items
No. Item

1.

Apologies for Absence

Decision:

There were no apologies for absence.

2.

Declarations of Interest

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

Decision:

There were no declarations of interest.

3.

Minutes of the Previous Meeting pdf icon PDF 93 KB

To approve the minutes of the previous meeting held on Monday 10 December 2018 as a correct record.

Decision:

RESOLVED that the minutes of the previous meeting, held on 10 December 2018, be approved as an accurate record of the meeting.

4.

Matters Arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Decision:

There were no matters arising.

5.

Petitions (if any)

To discuss any petitions from members of the public, in accordance with Standing Order 66.

Decision:

There were no petitions.

6.

Reference of item considered by Scrutiny Committees (if any)

To consider any reference reports from any of the Council’s three Scrutiny Committees.

Decision:

None.

7.

Local Authority determination of arrangements for school admissions 2019 pdf icon PDF 104 KB

The report seeks agreement to the proposed admission arrangements and scheme of co-ordination for Brent community schools for 2020/21 in accordance with statutory requirements.

Additional documents:

Decision:

RESOLVED that Cabinet agreed the proposed admission arrangements for Brent community schools and scheme of co-ordination for maintained schools in Brent for the 2020/2021 academic year as outlined in Appendix 2 to the report.

8.

Proposal to establish a charitable organisation for the London Borough of Culture 2020 pdf icon PDF 123 KB

The report outlines plans for establishing a Charitable Trust which will lead on fundraising to deliver the London Borough of Culture (LBOC) 2020 and its legacy through ensuring its key programmes are sustainable and embedded into the community.

Decision:

RESOLVED that:

 

(i)            Cabinet approved the establishment of a Charitable Trust and Company Limited by Guarantee to fundraise and deliver LBOC 2020 and the legacy programme;

 

(ii)          Cabinet delegated to the Strategic Director of Community Wellbeing in consultation with the Lead Member for Public Health, Culture and Leisure, the Chief Finance Officer and the Director of Legal and HR Services to take all practical steps to establish the company detailed in 2.1 above and register it as a charity to include approval of all relevant legal documentation and appointment of directors; and

 

(iii)         Cabinet delegated authority to the Strategic Director of Community Wellbeing in consultation with the Lead Member for Public Health, Culture and Leisure to enter into an agreement with the Trust detailed in 2.1 to govern its relationship with and funding of the Trust.

9.

Review of Estate Cleaning pdf icon PDF 143 KB

The report sets out proposals for the future service delivery of the Estate Cleaning Service.

Additional documents:

Decision:

RESOLVED that:

 

(i)            Cabinet agreed Option 1 as the preferred service delivery option, as set out in section 7 of the report.

 

(ii)          Cabinet delegated authority to the Strategic Director of Community Well-being in consultation with the Lead Member for Housing and Welfare Reform to take all necessary steps to insource the Estate Cleaning Service.

10.

Regulatory Enforcement Policy and Service Standards as Required by the Regulators’ Code pdf icon PDF 102 KB

The report seeks approval of an updated Enforcement Policy and a set of Service Standards, as required by the Regulators’ Code following formation of the Council’s Regulatory Hub.

Additional documents:

Decision:

RESOLVED that:

 

(i)            Cabinet agreed the contents of the Enforcement Policy as outlined in Appendix 1 to the report;

 

(ii)          Cabinet agreed the contents of the Service Standards as outlined in Appendix 2 to the report; and 

 

(iii)         Cabinet agreed the delegation of authority to the Strategic Director of Regeneration and Environment after consultation with the relevant Cabinet member, to update the Enforcement Policy and the Service Standards as required in accordance with the Regulators Code.

                                                                       

11.

Sustainability, Growth and Proposed Changes to Parking pdf icon PDF 218 KB

The report summarises the outcome of the informal consultation agreed by Cabinet on the proposed changes to resident parking permits, including pricing changes, and to the charge for Essential User Permits issued to external organisations.  In addition the report considers the issue of a proposed diesel surcharge, reviewing the evidence on the environmental and health impacts of pollutants emitted by diesel vehicles with the potential assessed for a surcharge scheme to be introduced, to persuade vehicle owners in Controlled Parking Zones to consider a switch to less-polluting vehicles; informed by the Council’s agreed Air Quality Action Plan.

Decision:

RESOLVED that:

 

(i)            Cabinet agreed to:

 

a) Proceed to formal statutory consultation, publication and notification on the amendment of the relevant Traffic Management Orders to introduce a £50 p.a. levy on the price of a resident’s parking permit for all diesel vehicles from 1st April 2019;

 

b) Proceed to formal statutory consultation, publication and notification on the amendment of the relevant Traffic Management Orders to introduce a three year Event Day Permit for the Wembley Event Day Parking Scheme, with an associated £15 administrative charge from 1st April 2019;

 

     c) Proceed to formal statutory consultation, publication and notification on the amendment of the relevant Traffic Management Orders to increase the surcharge for second and third residents’ parking permits in CPZs: from £40 to £50 for second permits; and from £80 to £100 for third permits; and

 

d) To note that the decision whether to implement the amendment of relevant Traffic Management Orders, in relation to the matters set out in paragraph 2.1 (a), (b) and (c) above, will be made by the Strategic Director Regeneration and Environment, in consultation with the Lead Member for Environment, after consideration of the outcome of the formal consultation pursuant to the Cabinet decision to delegate such authority on 12 March 2018.

 

(ii)          Cabinet agreed, if the proposed diesel surcharge of £50 p.a. was implemented as set out in recommendation 2.1 (a), to then increase the surcharge to £75 p.a. on 1st April 2020 and £100 p.a. on 1st April 2021;

 

(iii)         Cabinet agreed for the Council to offer all Wembley Event Day resident parking permit holders the opportunity to surrender their current paper permit in return for a three year virtual permit at nil cost, during the period up to and including 31st July 2019.

 

(iv)         Cabinet agreed to:

 

(a) Increase the price charged to external organisations for essential user permits: from £150 p.a. to the cost of a schools permit (£330 p.a. currently) for the NHS, care organisations and charities; and from £150 p.a. to the cost of a business permit for all other external organisations (£440 p.a. currently);

 

(b) Phase in the proposed charge increases over two years, with interim prices in 2019/20 of: £250 for the NHS, care organisations and charities; and £300 for all other external organisations;

 

(c) Implement the new prices, as set out in 2.4 (a) above, from 1st April 2020; to the 2020/21 cost of a schools permit for the NHS, care organisations and charities; and to the 2020/21 cost of a business permit for all other external organisations; and

 

(v)          Cabinet noted that officers were developing a strategy to meet our wider objectives to promote sustainable travel, reduce car travel and pollution, and improve the management of traffic and parking in the Borough.

12.

Brent Neighbourhood Community Infrastructure Levy – Review pdf icon PDF 193 KB

The report provides an overview of Brent’s Neighbourhood Community Infrastructure Levy (NCIL) programme, and makes recommendations for improvements following a review undertaken 2018.

Additional documents:

Decision:

RESOLVED that:

 

(i)            Cabinet agreed the following significant amendments to the NClL programme:

 

a)   Panel membership be increased from two to four (see 5.10-5.11);

 

b)   The distribution of NCIL funds be changed as per Option 4 and will be reviewed annually (5.12-5.19);

 

(ii)          Cabinet agreed the following minor amendments to the NClL programme:

 

a)   To adopt the same four priorities across all five CIL Neighbourhoods until 2020, rather than have different priorities for each Neighbourhood;

 

b)   To rename ‘Parks and Open Space’ to ‘Parks and Green Spaces’;

 

c)   To retain the existing shortlisting criteria, but with minor wording changes to provide greater clarity and remove duplication;

 

d)   NCIL funds would continue to be allocated to shortlisted projects at two points in the years, but in exceptional circumstances the NCIL Panel may consider bids outside these times;

 

e)   Delegated authority be given to the relevant Strategic Director responsible for the NCIL programme (currently the Strategic Director, Regeneration and Environment) in consultation with the Cabinet Member for Regeneration, Highways and Planning, to approve spend for individual Neighbourhood CIL projects up to the value of £100k. (Projects above £100k will continue to be agreed by Cabinet);

 

(iii)         Cabinet agreed there would be no change to the following elements of the NCIL programme:

 

a)   Brent ‘CIL Neighbourhood’ areas match the ‘Brent Connects’ areas;

 

b)   NCIL bids be accepted from community organisations and stakeholders (residents, local businesses etc.) and Council officers;

 

c)   There would be no limit, other than the amount available in the respective NCIL pot, to the value of funds requested. (Projects over £100k in value would still require Cabinet approval following Panel shortlisting);

 

d)   There would be no limit to the number of bids that may be submitted by a group or individual (although the same project cannot be funded more than once); and

 

(iv)         Cabinet agreed an action plan to be developed to enhance capacity building and support for those who wish to make an NCIL application.

13.

Quarter 3 Financial Forecast 2018-19 pdf icon PDF 225 KB

The report sets out the current forecasts of income and expenditure against the revenue budget for 2018/19 and other key financial data.

Decision:

RESOLVED that Cabinet noted the overall financial position and the actions being taken to manage the issues arising.

14.

Capital Budget Setting and Capital Pipeline Proposals 2019/20 – 2021/22 pdf icon PDF 636 KB

The report outlines the Council’s updated approach to prioritising future capital investment, ensuring it is in line with aspirations and reflective of the priorities and circumstances within Brent. It also explains the framework within which the Council’s long-term capital investment plans have been prioritised and brought forward for consideration as part of the financial planning and budget setting process.

Additional documents:

Decision:

RESOLVED that:

 

(i)            Cabinet approved the introduction of the permanent capital pipeline as set out in Appendix 1 to the report;

 

(ii)          Cabinet agreed that the schemes listed in Appendix 1 (Column A) were promoted from the pipeline to the main programme;

 

(iii)         Cabinet noted that in future, the remaining pipeline schemes would be individually moved to the main programme (and hence formally committed) when it was strategically and economically advantageous to do so but always subject to the submission of detailed business cases and Cabinet approval where applicable; and

 

(iv)         Cabinet agreed that in light of recommendation 2.2 above, the revised 3 year capital budget (Appendix 3) is adopted and presented to Council for approval as part of the Budget & Council Tax Report in February 2019.

15.

2018/19 Mid-Year Treasury Report pdf icon PDF 131 KB

The report updates Members on recent treasury activity.

Additional documents:

Decision:

RESOLVED that Cabinet noted the 2018/19 mid-year Treasury report, which had already been reviewed by the Audit and Standards Advisory Committee, and would be forwarded to the Council.

16.

NNDR Applications for Discretionary Rate Relief pdf icon PDF 96 KB

The report details new applications for rate relief from charities and non-profit making bodies received since Cabinet last considered such applications in May 2018.

Additional documents:

Decision:

RESOLVED that Cabinet approved the applications for discretionary rate relief detailed in Appendix 2 to the report.

17.

Exclusion of Press and Public

No items identified in advance of the meeting.

Decision:

None.

18.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting in accordance with Standing Order 60.

Decision:

None.