Agenda, decisions and minutes

Cabinet
Monday 22 May 2017 6.00 pm

Venue: Board Rooms 3, 4 & 5 - Brent Civic Centre. View directions

Contact: Thomas Cattermole, Head of Executive and Member Services  020 8937 5446 Email: thomas.cattermole@brent.gov.uk

Items
No. Item

1.

Apologies for Absence

To receive any apologies for absence from Members.

Decision:

None.

Minutes:

None.

2.

Declarations of Interest

In accordance with the Members’ Code of Conduct, Members are invited to declare at this stage of the meeting, any relevant personal, prejudicial or disclosable pecuniary interests, and the nature of these, in relation to any matter to be considered at this meeting.

Decision:

None.

Minutes:

None.

3.

Minutes of the Previous Meeting pdf icon PDF 119 KB

To confirm as a correct record, the attached set of minutes from the meeting of the Cabinet on 24 April 2017.

Decision:

RESOLVED:

 

That the minutes of the previous meeting, held on 24 April 2017, be approved as an accurate record of the meeting.

Minutes:

RESOLVED:

 

That the minutes of the previous meeting, held on 24 April 2017, be approved as an accurate record of the meeting.

4.

Matters Arising

Decision:

RESOLVED:

 

There were no matters arising.

Minutes:

There were no matters arising.

5.

Petitions (if any)

Decision:

RESOLVED:

 

None.

Minutes:

None.

6.

Appointments to Committees and Other Bodies

Decision:

RESOLVED:

 

6.1 Cabinet noted the following appointments of the Leader:

highways COmmittee

FULL MEMBERS:

 

SOUTHWOOD (C)

tatler (VC)

FARAH

HIRANI

m patel

 

SUBSTITUTE MEMBERS:

 

BUTT, MCLENNAN, MILLER

 

WEST LONDON ECONOMIC PROSPERITY BOARD

BRENT MEMBERS:

 

BUTT (c)

 

BRENT SUBSTITUTE:

 

TATLER

 

6.2       Cabinet agreed the following appointments:

 

barham park trust committee

 

FULL MEMBERS:

 

Mclennan

HIRANI

Farah

Miller

SOUTHWOOD

SUBSTITUTE MEMBERS:

 

BUTT, TATLER, M PATEL

 

Ø  EXECUTIVE JOINT COMMITTEES 

 

Joint committee OF THE LONDON BOROUGHS OF LEWISHAM AND BRENT

BRENT FULL MEMBERS:

 

McLENNAN                                                                   

BUTT                                                                                                  

 

london councils grants committee (associated joint committee)

 

BRENT MEMBERS:

                                                     

MCLENNAN

BUTT (DEPUTY)

 

london HOUSING CONSORTIUM

BRENT MEMBERS:

 

FARAH

 

pensions civ sectoral joint committee

BRENT MEMBERS:

 

S CHOUDHARY

CRANE (DEPUTY)

Ø  Outside Bodies

 

south kilburn trust

BRENT MEMBERS:

 

conneely

Minutes:

Councillor Butt drew Members’ attention to the tabled proposed appointments to Cabinet Committees, Joint Committees and Outside Bodies and proposed appointments of Chairs and Vice-Chairs where necessary. It was RESOLVED that the following appointments to the Cabinet sub-committees be made:

 

highways COmmittee

 

FULL MEMBERS:

 

SOUTHWOOD (C)

tatler (VC)

FARAH

HIRANI

m patel

 

SUBSTITUTE MEMBERS:

 

BUTT, MCLENNAN, MILLER

 

WEST LONDON ECONOMIC PROSPERITY BOARD

 

BRENT MEMBERS:

 

BUTT (c)

 

BRENT SUBSTITUTE:

 

TATLER

 

barham park trust committee

 

FULL MEMBERS:

 

Mclennan

HIRANI

Farah

Miller

SOUTHWOOD

SUBSTITUTE MEMBERS:

 

BUTT, TATLER, M PATEL

 

Ø  EXECUTIVE JOINT COMMITTEES 

 

Joint committee OF THE LONDON BOROUGHS OF LEWISHAM AND BRENT

 

BRENT FULL MEMBERS:

 

McLENNAN                                                                   

BUTT                                                                                                  

 

london councils grants committee (associated joint committee)

 

BRENT MEMBERS:

                                                     

MCLENNAN

BUTT (DEPUTY)

 

 

london HOUSING CONSORTIUM

 

BRENT MEMBERS:

 

FARAH

 

pensions civ sectoral joint committee

 

BRENT MEMBERS:

 

S CHOUDHARY

CRANE (DEPUTY)

Ø  Outside Bodies

 

south kilburn trust

 

BRENT MEMBERS:

 

conneely

7.

Order of Business

Minutes:

RESOLVED that the order of business be amended as set up below.

8.

Any Other Urgent Business: Review of Community Asset Transfers Policy pdf icon PDF 106 KB

The 2015 refresh of Brent’s Property and Asset Strategy introduced proposals for Community Asset Transfer (CAT), enabling the transfer of land or buildings from the Council’s freehold or leasehold ownership into the stewardship of Third Sector Organisations (TSOs). This report reviews the operation of the council’s CAT policy and its intended goals since July 2015. On the basis of this review, the report proposes that the council discontinues the existing CAT process in favour of marketing all council assets in the usual way.

Minutes:

The paper recommended discontinuing the scheme by 31 May 2017. To delay could have resulted in the submission of further Expressions of Interest in Council assets which could have not been fully assessed prior to the June Cabinet meeting. As such, it would have not been in the organisation’s interest to pursue such an application. At the current point in time there were no outstanding CAT applications under assessment.

 

RESOLVED:

 

8.1       With the agreement of the Chair and the permission of the Chair of the Resources and Public Realm Scrutiny Committee, the Review of Community Asset Transfers Policy Report be added to the agenda for urgent consideration.

 

Councillor Butt (Leader of the Council) welcomed Mr David Daniels and Ms Suzanne Morpurgo who addressed the Cabinet in relation to the Community Asset Transfers (CAT) policy. They emphasised the need to engage the community and to keep CAT in mind after the suspension of the policy as it affected real people who had invested time, commitment and efforts in applications they had prepared. In response, Councillor Tatler (Cabinet Member for Regeneration, Growth, Employment and Skills) said that she would be meeting with local communities. Councillor Butt explained that the CAT policy had been in place nationally since 2003 and had been further encouraged over subsequent years as means of achieving various key objectives, including active citizenship, improved wellbeing and economic regeneration. However, it was time to look into a different method of asset transfer and Councillor Butt assured the Cabinet, Mr Daniels and Ms Morpurgo that consultation with the local community how to use assets would take place.

 

Councillor Tatler introduced the report which reviewed the operation of the Council’s Community Asset Transfers (CAT) policy and its intended goals since 2015. Cabinet heard that the report looked at the fourteen applications received and explored the availability of further potential assets for transfer, taking into account the opinions of key stakeholders, third sector organisations who had showed interest or had been through a CAT application process, as well as external partners and officers of the Council. Councillor Tatler said that the existing CAT policy was not meeting its objectives and recommended that the Council discontinued the current CAT process in favour of marketing all Council assets in the established way.

 

RESOLVED:

 

8.2       The discontinuation of the Community Asset Transfer scheme from 31 May 2017 be approved.

 

8.3       A different method of asset transfer and community engagement be explored.

9.

Brent Neighbourhood Community Infrastructure Levy (NCIL) Priorities 2017-2020 pdf icon PDF 388 KB

This report asks Cabinet to review and approve the recommended strategic priorities for each Community Infrastructure Neighbourhood in the borough. These priorities will be set from 2017-2020 and will inform the expenditure of the neighbourhood element of the Community Infrastructure Levy (NCIL). Following approval by Cabinet, the invitation will be open for project proposals that align to these priorities and mitigate the impact of development on the local area.

Additional documents:

Decision:

RESOLVED:

 

7.1 Cabinet reviewed and approved the recommended strategic priorities (2017-2020) for each CIL Neighbourhood. Principally:

 

7.2 Harlesden CIL Neighbourhood: Town Centre & High Streets, Transport & Roads, Community Spaces & Cultural Facilities

 

7.3 Kilburn CIL Neighbourhood: Community Spaces & Cultural Facilities, Transport & Roads, Town Centre & High Streets

 

7.4 Kingsbury & Kenton CIL Neighbourhood: Transport & Roads, Town Centre & High Streets, Parks & Open Spaces

 

7.5 Wembley CIL Neighbourhood: Transport & Roads, Town Centre & High Streets, Parks & Open Spaces, Community Spaces & Cultural Facilities

 

7.6 Willesden CIL Neighbourhood: Town Centre & High Streets, Transport &Roads, Community Spaces & Cultural Facilities

Minutes:

Councillor Tatler (Cabinet Member for Regeneration, Growth, Employment and Skills) introduced the report. She explained that the Community Infrastructure Levy (CIL) was a charge applied to eligible developments to help fund strategic (borough-wide) and neighbourhood infrastructure and address deficits that might otherwise be caused by development. She said that Brent’s CIL had been in place since 1 July 2013 and that the aim of this report was to set priorities for the period 2017-2020, which would inform the expenditure of the neighbourhood element of the CIL. Councillor Tatler drew Members’ attention to Appendix 1 which detailed the findings of a six-week consultation to determine neighbourhood priorities.

 

RESOLVED:

 

9.1       The recommended strategic priorities (2017-2020) for each CIL Neighbourhood be approved as follows:

 

a)    Harlesden CIL Neighbourhood: Town Centre & High Streets, Transport & Roads, Community Spaces & Cultural Facilities.

 

b)    Kilburn CIL Neighbourhood: Community Spaces & Cultural Facilities, Transport & Roads, Town Centre & High Streets.

 

c)    Kingsbury & Kenton CIL Neighbourhood: Transport & Roads, Town Centre & High Streets, Parks & Open Spaces.

 

d)    Wembley CIL Neighbourhood: Transport & Roads, Town Centre & High Streets, Parks & Open Spaces, Community Spaces & Cultural Facilities.

 

e)    Willesden CIL Neighbourhood: Town Centre & High Streets, Transport &Roads, Community Spaces & Cultural Facilities.

10.

Northwick Park Memorandum of Understanding pdf icon PDF 271 KB

This paper requests Cabinet approval to enter into a Memorandum of Understanding with Partners of the Northwick Park One Public Estate Project.

Additional documents:

Decision:

RESOLVED:

 

8.1Cabinet noted the contents, intentions and obligations of the Memorandum of Understanding and agreed authority to execute.

Minutes:

Councillor Butt (Leader of the Council) introduced the Norwick Park – Memorandum of Understanding report. He explained that it had been related to approval of the One Council Public Estate Programme in Brent in January as Northwick Park had been part of it. He said that, if approved, the proposed Memorandum of Understanding would include four parties - The London Borough of Brent, The London North West Healthcare NHS Trust, The University of Westminster and Network Homes Limited, with The London Borough of Brent being the lead Partner. Councillor Butt emphasised that a Memorandum of Understanding was required to set out the key objectives of the project, the principles of collaboration, the governance structures that partners would put in place and the respective roles and responsibilities that partners would have during the project. He also mentioned that funding had been allocated to The London Borough of Brent to appoint consultants of behalf of the partnership. Councillor Butt outlined the specific aims of the project which included generation of capital receipts, reduction of running costs, creation of jobs and homes and integration of services which aligned with Brent’s Corporate Plan 2015/16 and The Strategic Property Plan 2015-2018. 

 

RESOLVED:

 

10.1    The contents, intentions and obligations of the Memorandum of Understanding be noted; and

 

10.2    Authority to execute the Memorandum of Understanding be agreed.

11.

Award of a Contract for Oracle Implementation Services pdf icon PDF 122 KB

This report follows on from the earlier Cabinet Report dated 15 November 2016 which set out the options and proposals for the future of the OneOracle systems support and hosting arrangements upon expiration of the current contract in July 2018. It updates Cabinet on developments since November and seeks approval for award of a contract pursuant to the Council’s decision to implement the option for future arrangements approved by Cabinet in November 2016.

Additional documents:

Decision:

RESOLVED:

 

9.1 Cabinet granted a waiver of the Council’s Standing Orders for the award of contracts to enable the direct award of a contract to Capgemini for system integration work and services.

 

9.2 Cabinet approved the award of a contract to Capgemini to undertake system integration work and services as mentioned in paragraph 1.5 of the Cabinet report at an estimated contract value of £488k for the Brent element. In addition, there is a minimum charge of approximately £25k for each of the other OneOracle partner Councils who choose to join Brent for system hosting, thus potentially an additional £150k, all of which will be met by the other Councils and is not a charge that Brent would need to be met from Brent budgets. Total potential value of the Capgemini contract overall is estimated at £650k if all other partner councils opt in.

 

9.3 Cabinet authorised the delegation of authority to the Strategic Director of

Resources for the purpose of negotiation and agreement of:

 

a)    terms of contract to be agreed with Capgemini as referred to in paragraph 2.2

 

b)    matters of intellectual property rights (IPR) and licence of Capgemini IPR for Brent and other OneOracle partner authorities (and other authorities) which may wish to use Brent’s IT services in future; and

 

c)    terms of service to be offered by Brent and charging arrangements in relation to potential opportunities for Brent to provide hosting, support and archiving IT services to OneOracle partner authorities and other third party authorities.

Minutes:

Councillor McLennan (Deputy Leader of the Council) introduced the report which followed from an earlier Cabinet report dated 15 November 2016 which set out the options and proposals for the future of OneOracle systems support and hosting arrangements upon expiration of the current contract in July 2018. Councillor McLennan emphasised that this report updated Cabinet on developments since November 2016 and sought approval for award of a contract pursuant to the Council’s decision to implement the option for future arrangements approved by Cabinet in November 2016. She informed Cabinet that work had been undertaken to progress the data transfer to a Brent hosted solution with work on the Capgemini lift and shift approach expected to take six to seven months which would be of much shorter timescale that a full rebuild of the OneOracle system. Councillor McLennan noted that other OneOracle partners (Barking and Dagenham, Croydon, Havering, Newham, Lambeth and Lewisham Councils) were still considering the option of Brent hosting and / or providing the system for them. However, potential income regarding the offer was set out in Appendix 1 to the Cabinet report.

 

In response to questions from Cabinet, Althea Loderick (Strategic Director for Resources) stated that the proposed arrangement would deliver significant savings to the Council.

   

RESOLVED

 

11.1    A waiver of the Council’s Standing Orders for the award of contracts be granted to enable the direct award of a contract to Capgemini for system integration work and services;

 

11.2    The award of a contract to Capgemini to undertake system integration work and services as mentioned in paragraph 1.5 of the Cabinet report at an estimated contract value of £488k for the Brent element be approved. In addition, there is a minimum charge of approximately £25k for each of the other OneOracle partner Councils who choose to join Brent for system hosting, thus potentially an additional £150k, all of which will be met by the other Councils and is not a charge that Brent would need to be met from Brent budgets. Total potential value of the Capgemini contract overall is estimated at £650k if all other partner councils opt in.; and

 

11.3    The delegation of authority to the Strategic Director of Resources be authorised for the purpose of negotiation and agreement of:

 

a)    terms of contract to be agreed with Capgemini as referred to in paragraph 2.2

b)    matters of intellectual property rights (IPR) and licence of Capgemini IPR for Brent and other OneOracle partner authorities (and other authorities) which may wish to use Brent’s IT services in future; and

c)       terms of service to be offered by Brent and charging arrangements in relation to potential opportunities for Brent to provide hosting, support and archiving IT services to OneOracle partner authorities and other third party authorities.

12.

Leasing of Unit 2 Marsh Road, Alperton HA9 1ES pdf icon PDF 131 KB

The Cabinet is asked to approve the grant of a 3 year lease to Loxam Access of Unit 2 Marsh Road, Alperton, HA9 1ES.  Currently Loxam Access occupy the premise on a contracted out lease that does not provide the automatic right to renew at lease end.

Additional documents:

Decision:

RESOLVED:

 

10.1 Cabinet delegated authority to the Strategic Director Resources to finalise terms and complete the lease to Loxam Access in accordance with the details in the confidential Appendix to the Cabinet Report.

Minutes:

Councillor Butt (Leader of the Council) introduced the report which outlined a proposal to grant a three-year lease to Loxam Access of Unit 2 Marsh Road, Alperton, HA9 1ES. He explained that the Loxam Access had been occupying the premises on a contracted out lease which did not provide the automatic right to renewal. Councillor Butt also spoke of some of the other options considered. It was considered whether Brent Transport Services (BTS) could use the space for bus parking and maintenance, but BTS had relocated Harrow Councillor’s depot as part of a joint venture. The other option examined related to Veolia who had expressed interest in the property but only for use as open storage. However, Veolia already had a large depot along with Units 5 and 7 owned by Brent. 

 

 

 

RESOLVED:

 

12.1    Authority be delegated to the Strategic Director Resources to finalise terms and complete the lease to Loxam Access in accordance with the details in the confidential Appendix to the Cabinet report.

13.

Plot 3, Land East of Victoria Centre, Acton Lane, Park Royal - Land acquisition, Design & Build Proposals pdf icon PDF 114 KB

This report requests Cabinet approval for the the acquisition of a 141-apartment supported housing development on Plot 3, Land East of Victoria Centre, Acton Lane, Park Royal from Hollybrook Ltd for a package price as set out in appendix 1, subject to 1) an independent valuation, 2) independent cost report confirming value for money, 3) clean and marketable title, 4) satisfactory planning permission and 5) financial and legal due diligence.

Additional documents:

Decision:

RESOLVED:

 

11.1 Cabinet approved the acquisition of a 141-apartment supported housing development on Plot 3, Land East of Victoria Centre, Acton Lane, Park Royal from Hollybrook Ltd for a package price as set out in Appendix 1 to the Cabinet report, subject to 1) an independent valuation, 2) independent cost report confirming value for money, 3) clean and marketable title, 4) satisfactory planning permission and 5) financial and legal due diligence.

 

11.2 Cabinet agreed that subject to acceptance of the Council’s offer for the site detailed in 2.1 above, to delegate authority to the Strategic Director Resources, in consultation with the Portfolio Lead Member, to finalise the terms of the proposed acquisition and enter any associated agreements and contracts.

 

11.3 Cabinet approved the submission of an application to the Greater London Authority (GLA) for grant funding to offset the purchase cost and achieve affordable rents to maximise long-term sustainability.

 

11.4 Cabinet approved a capital budget that depending on the final negotiated figure would be up to £31m including the various fees, charges, taxes and additional social care requirements noted in Appendix 1 to the Cabinet Report.

Minutes:

Councillor Hirani (Cabinet Member for Community Wellbeing) introduced the report which detailed the proposal for the purchase of a 141-apartment supported housing development on Plot 3, Land East of Victoria Centre, Acton Lane, Park Royal as shown on the plan at Appendix 2 to the Cabinet report. Councillor Hirani spoke about the other two options considered – ‘Scheme acquired by registered provider or another purchaser’ and ‘Do nothing’ and expressed concern that the risks associated with these outweighed the benefits of selecting one of them. 

 

RESOLVED:

 

13.1    The acquisition of a 141-apartment supported housing development on Plot 3, Land East of Victoria Centre, Acton Lane, Park Royal from Hollybrook Ltd be approved for a package price as set out in Appendix 1 to the Cabinet report, subject to 1) an independent valuation, 2) independent cost report confirming value for money, 3) clean and marketable title, 4) satisfactory planning permission and 5) financial and legal due diligence.

 

13.2    Subject to acceptance of the Council’s offer for the site detailed in 2.1 above, authority be delegated to the Strategic Director Resources, in consultation with the Portfolio Lead Member, to finalise the terms of the proposed acquisition and enter any associated agreements and contracts.

 

13.3    The submission of an application to the Greater London Authority (GLA) for grant funding to offset the purchase cost and achieve affordable rents to maximise long-term sustainability be approved.

 

13.4    A capital budget that depending on the final negotiated figure would be up to £31m including the various fees, charges, taxes and additional social care requirements noted in Appendix 1 to the Cabinet report be approved.

14.

Request for authority to sell properties purchased by the Council for PRS purposes to the Council’s wholly owned company ‘Investing 4 Brent’ for the discharge of homeless duty pdf icon PDF 109 KB

Additional documents:

Decision:

RESOLVED:

 

12.1 Cabinet approved the sale of residential properties purchased or identified by the Council for the Private Rented Sector programme to be sold to the new wholly owned company ‘Investing 4 Brent’ on the basis of the valuation methodology set out in this report.

 

12.2 Cabinet delegated authority to the Strategic Director of Resources, in consultation with the Chief Finance Officer, for the sale of properties identified for the PRS programme to Investing 4 Brent.

 

12.3 Cabinet approved the change of name of the Council’s wholly owned company from Investing 4 Brent Ltd to I4B Holdings Ltd.

 

Minutes:

Councillor Butt (Leader of the Council) introduced the report which sought approval of a request for authority to sell properties purchased by the Council for Private Rented Sector (PRS) purposes to the Council’s wholly owned company ‘Investing 4 Brent’. Councillor Butt informed Cabinet that the first purchase had taken place in September 2016 and that, as of 24 April 2017, thirty properties had been purchased from the market and three Council empty homes had been identified for sale to the new PRS Company. Councillor Butt drew Members’ attention to the fact that properties purchased by the Council for PRS purposes would be sold onward at no financial detriment to the Council. Councillor Butt said that Investing 4 Brent Ltd had requested to change its name to I4B Holdings Ltd in order to support its branding in business activities outside the Borough. 

 

RESOLVED:

 

14.1    The sale of residential properties purchased or identified by the Council for the Private Rented Sector programme to be sold to the new wholly owned company ‘Investing 4 Brent’ on the basis of the valuation methodology set out in this report be approved.

 

14.2    Authority be delegated to the Strategic Director of Resources, in consultation with the Chief Finance Officer, for the sale of properties identified for the PRS programme to Investing 4 Brent.

 

14.3    The change of name of the Council’s wholly owned company from Investing 4 Brent Ltd to I4B Holdings Ltd be approved.

15.

Reference of item considered by Scrutiny Committees (if any) pdf icon PDF 66 KB

Additional documents:

Decision:

RESOLVED:

 

13.1 Cabinet noted the recommendations from Community and Wellbeing Scrutiny Committee as set out in Appendix A to the Cabinet report.

Minutes:

Councillor Mili Patel (Cabinet Member for Children and Young People) introduced the report which set out recommendations from the Community and Wellbeing Scrutiny Committee. Cabinet heard that these had been agreed after the Committee’s discussion of a paper outlining the progress made in delivering reforms to services for children and young people with Special Education Needs and Disabilities (SEND). Councillor Mili Patel informed Cabinet that the Community and Wellbeing Scrutiny Committee had made three recommendations for Cabinet which had been set out in Appendix A to the Cabinet report.   

 

RESOLVED:

 

15.1    The recommendations from Community and Wellbeing Scrutiny Committee as set out in Appendix A to the Cabinet report be noted.

16.

Exclusion of Press and Public

The following listed items are not for publication as they contain the following category of exempt information as specified in Part 3, Schedule 12A of the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information)”:

·         Award of a Contact for Oracle Implementation Services – Appendix 1

·         Leasing of Unit 2 Marsh Road, Alperton HA9 1ES – Appendix 2

·         Plot 3, Land East of Victoria Centre, Acton Lane, Park Royal - Land acquisition, Design & Build Proposals – Appendix 1

Decision:

None.

Minutes:

None.