Agenda and decisions

Cabinet
Monday 22 May 2017 6.00 pm

Venue: Board Rooms 3, 4 & 5 - Brent Civic Centre. View directions

Contact: Thomas Cattermole, Head of Executive and Member Services  020 8937 5446 Email: thomas.cattermole@brent.gov.uk

Items
No. Item

1.

Apologies for Absence

To receive any apologies for absence from Members.

Decision:

None.

2.

Declarations of Interest

In accordance with the Members’ Code of Conduct, Members are invited to declare at this stage of the meeting, any relevant personal, prejudicial or disclosable pecuniary interests, and the nature of these, in relation to any matter to be considered at this meeting.

Decision:

None.

3.

Minutes of the Previous Meeting pdf icon PDF 119 KB

To confirm as a correct record, the attached set of minutes from the meeting of the Cabinet on 24 April 2017.

Decision:

RESOLVED:

 

That the minutes of the previous meeting, held on 24 April 2017, be approved as an accurate record of the meeting.

4.

Matters Arising

Decision:

RESOLVED:

 

There were no matters arising.

5.

Petitions (if any)

Decision:

RESOLVED:

 

None.

6.

Appointments to Committees and Other Bodies

Decision:

RESOLVED:

 

6.1 Cabinet noted the following appointments of the Leader:

highways COmmittee

FULL MEMBERS:

 

SOUTHWOOD (C)

tatler (VC)

FARAH

HIRANI

m patel

 

SUBSTITUTE MEMBERS:

 

BUTT, MCLENNAN, MILLER

 

WEST LONDON ECONOMIC PROSPERITY BOARD

BRENT MEMBERS:

 

BUTT (c)

 

BRENT SUBSTITUTE:

 

TATLER

 

6.2       Cabinet agreed the following appointments:

 

barham park trust committee

 

FULL MEMBERS:

 

Mclennan

HIRANI

Farah

Miller

SOUTHWOOD

SUBSTITUTE MEMBERS:

 

BUTT, TATLER, M PATEL

 

Ø  EXECUTIVE JOINT COMMITTEES 

 

Joint committee OF THE LONDON BOROUGHS OF LEWISHAM AND BRENT

BRENT FULL MEMBERS:

 

McLENNAN                                                                   

BUTT                                                                                                  

 

london councils grants committee (associated joint committee)

 

BRENT MEMBERS:

                                                     

MCLENNAN

BUTT (DEPUTY)

 

london HOUSING CONSORTIUM

BRENT MEMBERS:

 

FARAH

 

pensions civ sectoral joint committee

BRENT MEMBERS:

 

S CHOUDHARY

CRANE (DEPUTY)

Ø  Outside Bodies

 

south kilburn trust

BRENT MEMBERS:

 

conneely

7.

Brent Neighbourhood Community Infrastructure Levy (NCIL) Priorities 2017-2020 pdf icon PDF 388 KB

This report asks Cabinet to review and approve the recommended strategic priorities for each Community Infrastructure Neighbourhood in the borough. These priorities will be set from 2017-2020 and will inform the expenditure of the neighbourhood element of the Community Infrastructure Levy (NCIL). Following approval by Cabinet, the invitation will be open for project proposals that align to these priorities and mitigate the impact of development on the local area.

Additional documents:

Decision:

RESOLVED:

 

7.1 Cabinet reviewed and approved the recommended strategic priorities (2017-2020) for each CIL Neighbourhood. Principally:

 

7.2 Harlesden CIL Neighbourhood: Town Centre & High Streets, Transport & Roads, Community Spaces & Cultural Facilities

 

7.3 Kilburn CIL Neighbourhood: Community Spaces & Cultural Facilities, Transport & Roads, Town Centre & High Streets

 

7.4 Kingsbury & Kenton CIL Neighbourhood: Transport & Roads, Town Centre & High Streets, Parks & Open Spaces

 

7.5 Wembley CIL Neighbourhood: Transport & Roads, Town Centre & High Streets, Parks & Open Spaces, Community Spaces & Cultural Facilities

 

7.6 Willesden CIL Neighbourhood: Town Centre & High Streets, Transport &Roads, Community Spaces & Cultural Facilities

8.

Northwick Park Memorandum of Understanding pdf icon PDF 271 KB

This paper requests Cabinet approval to enter into a Memorandum of Understanding with Partners of the Northwick Park One Public Estate Project.

Additional documents:

Decision:

RESOLVED:

 

8.1Cabinet noted the contents, intentions and obligations of the Memorandum of Understanding and agreed authority to execute.

9.

Award of a Contract for Oracle Implementation Services pdf icon PDF 122 KB

This report follows on from the earlier Cabinet Report dated 15 November 2016 which set out the options and proposals for the future of the OneOracle systems support and hosting arrangements upon expiration of the current contract in July 2018. It updates Cabinet on developments since November and seeks approval for award of a contract pursuant to the Council’s decision to implement the option for future arrangements approved by Cabinet in November 2016.

Additional documents:

Decision:

RESOLVED:

 

9.1 Cabinet granted a waiver of the Council’s Standing Orders for the award of contracts to enable the direct award of a contract to Capgemini for system integration work and services.

 

9.2 Cabinet approved the award of a contract to Capgemini to undertake system integration work and services as mentioned in paragraph 1.5 of the Cabinet report at an estimated contract value of £488k for the Brent element. In addition, there is a minimum charge of approximately £25k for each of the other OneOracle partner Councils who choose to join Brent for system hosting, thus potentially an additional £150k, all of which will be met by the other Councils and is not a charge that Brent would need to be met from Brent budgets. Total potential value of the Capgemini contract overall is estimated at £650k if all other partner councils opt in.

 

9.3 Cabinet authorised the delegation of authority to the Strategic Director of

Resources for the purpose of negotiation and agreement of:

 

a)    terms of contract to be agreed with Capgemini as referred to in paragraph 2.2

 

b)    matters of intellectual property rights (IPR) and licence of Capgemini IPR for Brent and other OneOracle partner authorities (and other authorities) which may wish to use Brent’s IT services in future; and

 

c)    terms of service to be offered by Brent and charging arrangements in relation to potential opportunities for Brent to provide hosting, support and archiving IT services to OneOracle partner authorities and other third party authorities.

10.

Leasing of Unit 2 Marsh Road, Alperton HA9 1ES pdf icon PDF 131 KB

The Cabinet is asked to approve the grant of a 3 year lease to Loxam Access of Unit 2 Marsh Road, Alperton, HA9 1ES.  Currently Loxam Access occupy the premise on a contracted out lease that does not provide the automatic right to renew at lease end.

Additional documents:

Decision:

RESOLVED:

 

10.1 Cabinet delegated authority to the Strategic Director Resources to finalise terms and complete the lease to Loxam Access in accordance with the details in the confidential Appendix to the Cabinet Report.

11.

Plot 3, Land East of Victoria Centre, Acton Lane, Park Royal - Land acquisition, Design & Build Proposals pdf icon PDF 114 KB

This report requests Cabinet approval for the the acquisition of a 141-apartment supported housing development on Plot 3, Land East of Victoria Centre, Acton Lane, Park Royal from Hollybrook Ltd for a package price as set out in appendix 1, subject to 1) an independent valuation, 2) independent cost report confirming value for money, 3) clean and marketable title, 4) satisfactory planning permission and 5) financial and legal due diligence.

Additional documents:

Decision:

RESOLVED:

 

11.1 Cabinet approved the acquisition of a 141-apartment supported housing development on Plot 3, Land East of Victoria Centre, Acton Lane, Park Royal from Hollybrook Ltd for a package price as set out in Appendix 1 to the Cabinet report, subject to 1) an independent valuation, 2) independent cost report confirming value for money, 3) clean and marketable title, 4) satisfactory planning permission and 5) financial and legal due diligence.

 

11.2 Cabinet agreed that subject to acceptance of the Council’s offer for the site detailed in 2.1 above, to delegate authority to the Strategic Director Resources, in consultation with the Portfolio Lead Member, to finalise the terms of the proposed acquisition and enter any associated agreements and contracts.

 

11.3 Cabinet approved the submission of an application to the Greater London Authority (GLA) for grant funding to offset the purchase cost and achieve affordable rents to maximise long-term sustainability.

 

11.4 Cabinet approved a capital budget that depending on the final negotiated figure would be up to £31m including the various fees, charges, taxes and additional social care requirements noted in Appendix 1 to the Cabinet Report.

12.

Request for authority to sell properties purchased by the Council for PRS purposes to the Council’s wholly owned company ‘Investing 4 Brent’ for the discharge of homeless duty pdf icon PDF 109 KB

Additional documents:

Decision:

RESOLVED:

 

12.1 Cabinet approved the sale of residential properties purchased or identified by the Council for the Private Rented Sector programme to be sold to the new wholly owned company ‘Investing 4 Brent’ on the basis of the valuation methodology set out in this report.

 

12.2 Cabinet delegated authority to the Strategic Director of Resources, in consultation with the Chief Finance Officer, for the sale of properties identified for the PRS programme to Investing 4 Brent.

 

12.3 Cabinet approved the change of name of the Council’s wholly owned company from Investing 4 Brent Ltd to I4B Holdings Ltd.

 

13.

Reference of item considered by Scrutiny Committees (if any) pdf icon PDF 66 KB

Additional documents:

Decision:

RESOLVED:

 

13.1 Cabinet noted the recommendations from Community and Wellbeing Scrutiny Committee as set out in Appendix A to the Cabinet report.

14.

Exclusion of Press and Public

The following listed items are not for publication as they contain the following category of exempt information as specified in Part 3, Schedule 12A of the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information)”:

·         Award of a Contact for Oracle Implementation Services – Appendix 1

·         Leasing of Unit 2 Marsh Road, Alperton HA9 1ES – Appendix 2

·         Plot 3, Land East of Victoria Centre, Acton Lane, Park Royal - Land acquisition, Design & Build Proposals – Appendix 1

Decision:

None.

15.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting in accordance with Standing Order 64.

Decision:

RESOLVED:

 

15.1      With the agreement of the Chair and the permission of the Chair of the Resources and Public Realm Scrutiny Committee, item 15a has been added to the agenda for urgent consideration.

 

Review of Community Asset Transfers Policy

 

RESOLVED:

 

15.2    Cabinet approved the discontinuation of the Community Asset Transfer scheme from 31 May 2017.

15a

Review of Community Asset Transfers Policy pdf icon PDF 106 KB

The 2015 refresh of Brent’s Property and Asset Strategy introduced proposals for Community Asset Transfer (CAT), enabling the transfer of land or buildings from the Council’s freehold or leasehold ownership into the stewardship of Third Sector Organisations (TSOs). This report reviews the operation of the council’s CAT policy and its intended goals since July 2015. On the basis of this review, the report proposes that the council discontinues the existing CAT process in favour of marketing all council assets in the usual way.