Logo Skip to content
Home
The council and democracy
Democracy portal

Agenda and decisions

Cabinet
Monday 20 June 2022 10.00 am

  • Attendance details
  • Agenda frontsheet pdf icon PDF 300 KB
  • Agenda reports pack pdf icon PDF 13 MB
  • Printed decisions pdf icon PDF 234 KB

Venue: Conference Hall - Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ. View directions

Contact: James Kinsella, Governance Manager  Tel: 020 8937 2063; Email:  james.kinsella@brent.gov.uk

Note: The press and public are welcome to attend this meeting or alternatively to follow proceedings via the live webcast. The link to follow the meeting is available via the Livestreaming page on the Council and Democracy section of the Council's website or link on the front page of the published meeting agenda. 

Media

Items
No. Item

1.

Apologies for Absence

Additional documents:

  • Webcast for 1.

Decision:

Apologies for absence were received from Councillor Knight (Cabinet Member for Housing, Homelessness & Renters Security)

2.

Declarations of Interest

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

Additional documents:

  • Webcast for 2.

Decision:

There were no declarations of interest made at the meeting.

3.

Minutes of the Previous Meeting pdf icon PDF 209 KB

To approve the minutes of the previous meeting held on Monday 30 May 2022 as a correct record.

Additional documents:

  • Webcast for 3.

Decision:

Cabinet RESOLVED that the minutes of the previous meeting held on Monday 30 May 2022 be approved as an accurate record of the meeting.

4.

Matters Arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Additional documents:

  • Webcast for 4.

Decision:

None.

5.

Petitions (if any)

To discuss any petitions from members of the public, in accordance with Standing Order 66.

Additional documents:

  • Webcast for 5.

Decision:

There were no petitions submitted for consideration at the meeting.

6.

Reference of item considered by Scrutiny Committees (if any)

To consider any reference reports from any of the Council’s two Scrutiny Committees.

Additional documents:

  • Webcast for 6.

Decision:

There were no references from either scrutiny committee submitted for consideration at the meeting.

7.

Senior Management Reorganisation pdf icon PDF 147 KB

  • View the background to item 7.
  • View the decision for item 7.

To receive a report from the Head of Paid Service detailing proposals for a Senior Management Reorganisation.

Additional documents:

  • 07a. Appendix 1 - Current structure June 2022 , item 7. pdf icon PDF 150 KB
  • 07b. Appendix 2 - Proposed Structure Chart , item 7. pdf icon PDF 193 KB
  • Webcast for 7.

Decision:

Cabinet RESOLVED to approve the content of the report and delegate authority to the Chief Executive, in consultation with the Deputy Leader of the Council, to make any further changes required within the structure following the assimilation and job interview processes.

8.

Brent Climate & Ecological Emergency Strategy 2021-22 Progress Update, new 2022-24 Delivery Plan & Carbon Offset Fund (CO2GO) Allocations pdf icon PDF 764 KB

  • View the background to item 8.
  • View the decision for item 8.

The purpose of this report is to provide an overview of progress made on the Climate and Ecological Emergency programme in 2021-22 alongside the proposed new Climate and Ecological Emergency Strategy 2022-24 Delivery Plan.  Approval is also being sought to the allocation of grants from the council’s Carbon Offset Fund as part of the CO2GO Participatory Budgeting Process, which concluded in January 2022.

Additional documents:

  • 08a. Appendix A - Climate Strategy 2022-24 Delivery Plan , item 8. pdf icon PDF 690 KB
  • 08b. Appendix B - Place-based Approach Recommended Sustainable Neighbourhoods pilots (Neighbourhood-Led) , item 8. pdf icon PDF 2 MB
  • 08c. Appendix C - Place-based Approach Recommended Sustainable Neighbourhoods pilot (Development-led) , item 8. pdf icon PDF 806 KB
  • 08d. Appendix D - Place-based Approach Enhanced sustainability focus as part of regeneration plans , item 8. pdf icon PDF 642 KB
  • 08e. Appendix E - Brent Carbon Offset Fund (CO2GO) Allocations , item 8. pdf icon PDF 623 KB
  • 08f. Appendix F - Climate and Ecological Emergency 2021-22 Delivery Plan Progress Report , item 8. pdf icon PDF 663 KB
  • Webcast for 8.

Decision:

Cabinet RESOLVED:

 

(1)     To agree the new 2022-2024 Delivery Plan for the Climate and Ecological Emergency Strategy attached as Appendix A to the report.

 

(2)     To approve the pilot of a place-based Sustainable Neighbourhood approach in the areas set out in Appendices B, C, and D of the report and for officers to begin a phased engagement and co-production process with communities in the selected areas.

 

(3)     To approve the criteria set by the Resident Planning Group (as outlined in section 8 of the report) for the current phase of the Brent Carbon Offset Fund (CO2GO).

 

(4)     To approve the proposed allocations for funding in Pot 1 and Pot 2 of the Brent Carbon Offset Fund as set out in Appendix E of the report,ratifying the public vote made on applications during the ‘You Decide’ Participatory Budgeting Decision Day on 29 January 2022.

 

(5)     To delegate authority to the Assistant Chief Executive to award and make grants from the Brent Carbon Offset Fund up to the value of £100k (in line with the powers provided to the Assistant Chief Executive for award of grants at this level for the Neighbourhood Community Infrastructure Levy).

 

(6)     To note the progress made in the year one (2021-2022) Delivery Plan as detailed within Appendix F of the report.

9.

Purchase of Housing Units at the Fulton Road Development pdf icon PDF 337 KB

  • View the background to item 9.
  • View the decision for item 9.

This report seeks permission to negotiate and thereafter purchase a mix of affordable units in Blocks D and E and market units in Block A forming part of a development of Euro House, Fulton Road Wembley HA9 0TF.

Additional documents:

  • Restricted enclosure 15 View the reasons why document 9./2 is restricted
  • Webcast for 9.

Decision:

Cabinet RESOLVED to delegate authority to the Director of Finance in consultation with the Cabinet Member for Finance Resources and Reform and the Operational Director of Property and Assets to negotiate a unit mix of social and market units that deliver a financially viable scheme and the terms and thereafter enter into an underlease for up to 60 years (to be made between L.B. Brent and Asset SPV) in respect of the affordable homes and market units within the Fulton Road Development subject to:

 

(a)     clean and marketable title;

 

(b)     financial and legal due diligence;

 

(c)     all commercial terms having been agreed between the parties; and

 

(d)     vacant possession, with a target completion date as soon as possible after the grant of the long lease of 999 years (the headlease).

10.

CCTV Cameras for Brent Active Travel Programme - School Streets pdf icon PDF 162 KB

  • View the background to item 10.
  • View the decision for item 10.

This report sets out a proposal for a CCTV camera enforcement protocol for the Brent Active Travel programme and associated exemptions. It details how locations for CCTV cameras for Brent school streets, current and future schemes will be prioritised.

Additional documents:

  • 10a. Appendix A Exemptions Review School Streets , item 10. pdf icon PDF 642 KB
  • 10b. Appendix B Evaluation and Prioritisation , item 10. pdf icon PDF 458 KB
  • Webcast for 10.

Decision:

Cabinet RESOLVED:

 

(1)     To note the outcome of the exemptions review and approve the officer recommendations in respect of exemptions for school streets enforcement contained within Appendix A of the report.

 

(2)     To note and approve the suggested approach to identify priority CCTV locations for school street schemes and CCTV camera enforcement protocol for implementation.

11.

Brent Bike Hangars pdf icon PDF 158 KB

  • View the background to item 11.
  • View the decision for item 11.

This report seeks approval to tender for the purchase and management of future bike hangars and transfer of the management and maintenance of current bike hangars.

Additional documents:

  • 11a. Appendix A - Map of Bike Hangar Location Requests , item 11. pdf icon PDF 268 KB
  • Webcast for 11.

Decision:

Cabinet RESOLVED:

 

(1)     To note the content of the report and the current bike hangar provision in the borough and the S106 funding that was currently available to provide additional hangars.

 

(2)     To note the continued delivery of the bike hangar programme under the Waltham Forest Framework, with a negotiated reduction in rental charges.

 

(3)     To approve the tendering for a contract to purchase further bike hangars and the management and maintenance of all the boroughs bike hangars, for a period of 3 years with an option to extend for 2 years.

12.

Authority to Tender for the Design & Build Contract at 1 Morland Gardens, Stonebridge pdf icon PDF 277 KB

  • View the background to item 12.
  • View the decision for item 12.

Following on from a call-in relating to the original contract award, this report requests approval to invite tenders by way of a direct award under the Network Homes Contractor Framework and approve the pre tender considerations as required by Contract Standing Orders 88 and 89.

Additional documents:

  • Webcast for 12.

Decision:

Cabinet RESOLVED

 

(1)     To approve the inviting of a tender using a direct award process under the Network Homes Contractor Framework agreement on the basis of the pre-tender considerations set out in paragraph 3.6 of the report.

 

(2)     To delegate authority to award the contract for the Morland Gardens Redevelopment Design and Build Contract following the successful outcome of the tender exercise to the Strategic Director, Regeneration and Environment, in consultation with the Cabinet Member for Finance, Resources & Reform.

13.

Cost of Living Crisis and the Brent Resident Support Fund pdf icon PDF 1 MB

  • View the background to item 13.
  • View the decision for item 13.

This report provides an update to Cabinet on the action the Council is taking to mitigate the impact of the Cost of Living crisis on Brent residents and businesses. Furthermore, it updates on future planned activity to support residents and to monitor the ongoing impact of the Cost of Living crisis on people in Brent through the implementation of a local framework and an Outcome Based Review.  Approval is also being sought for additional funding to top up the Brent Resident Support Fund in response to an expected increase in demand for financial support due to the ongoing cost of living crisis.

Additional documents:

  • 13a. Appendix 1 - Financial Support leaflet , item 13. pdf icon PDF 1 MB
  • 13b. Appendix 2 - Resident Support Fund applicants and grants by ward , item 13. pdf icon PDF 244 KB
  • Webcast for 13.

Decision:

Cabinet RESOLVED

 

(1)     To note the proposed approach to implementing the Cost of Living Outcome Based Review (OBR) as outlined in section 5 of the report and the emerging Framework as outlined in section 6 of the report.

 

(2)     To approve the allocation of an addition £3 million of Council funds for this financial year (2022/23) to the Resident Support Fund for the reasons outlined in section 4 of the report, and agree to discussions to allocate additional funds in future financial years (2023/24, 2024/25).

 

(3)     To delegate authority to the Strategic Director of Customer and Digital Services in consultation with the Cabinet Member for Jobs, Economy and Citizen Experience to amend the eligibility criteria for the Brent Resident Support Fund throughout the lifetime of the scheme as required.

14.

National Non-Domestic Rates - Policy Review and Applications for Discretionary Rate Relief pdf icon PDF 242 KB

  • View the background to item 14.
  • View the decision for item 14.

This report seeks approval for a proposed revision to the policy relating to the award of discretionary rate relief in respect of National Non-Domestic Rate (NNDR) liability along with approval of a policy statement and application(s) relating to hardship relief for charities or non-profitmaking bodies regarding NNDR liability.

Additional documents:

  • 14a. Appendix 1 - Eligibility Criteria for Applications for NNDR Discretionary Relief for Charities & From Non Profit Making Organisations , item 14. pdf icon PDF 123 KB
  • 14b. Appendix 2 - New Application for Discretionary Rate Relief , item 14. pdf icon PDF 105 KB
  • Webcast for 14.

Decision:

Cabinet RESOLVED:

 

(1)     To approve the revised discretionary rate relief policy in respect of national non-domestic rate liability as set out in Appendix 1 of the report.

 

(2)     To approve the application for discretionary rate relief in respect of national non-domestic rate liability as set out and detailed in Appendix 2 to the report.

 

(3)     To approve the Council’s policy relating to hardship relief in respect of national non-domestic rate liability as set out in paragraph 3.6 of the report and in compliance with section 49 of the Local Government Finance Act 1988.

 

(4)     To delegate authority to make decisions in respect of future applications for discretionary rate relief in relation to non-domestic rate liability in accordance with the revised Discretionary Rate Relief Policy and criteria to the Head of Revenue and Debt in consultation with the Director of Finance and Cabinet Member for Jobs, Economy & Citizen Experience.

 

(5)     To delegate authority to the Strategic Director of Customer and Digital Services in consultation with the Director of Finance and Cabinet Member for Jobs, Economy & Citizen Experience to make decisions relating to applications for hardship relief in respect of national non-domestic rates for awards up to £100,000 per annum

 

(6)     To authorise the submission of a report to Cabinet on an annual basis after the end of each financial year providing details of the awards of discretionary rate relief and the details of the awards of hardship relief in respect of national non-domestic rates for awards up to £100,000 per annum that have been granted.

15.

Uncollectable Debt Write-Off pdf icon PDF 128 KB

  • View the background to item 15.
  • View the decision for item 15.

In accordance with Financial Regulations, this report details write-offs over £20,000 agreed by the Director of Finance, which are required to be reported to Cabinet. The write-offs in this report cover the financial year 2021/22 and relate to Adult Social Care client contributions, overpaid Housing Benefit and Business Rates.

Additional documents:

  • 15a. Appendix 1 - Summary of Debt Write Off's , item 15. pdf icon PDF 280 KB
  • Restricted enclosure 30 View the reasons why document 15./3 is restricted
  • Webcast for 15.

Decision:

Cabinet RESOLVED:

 

(1)     To note the debt-written off as described within the report.

 

(2)     To note a total of write-off of £414,823.82 of debt as set out in Appendix 1 of the report.

16.

Authority to Award Watling Gardens Design and Build Contract pdf icon PDF 261 KB

  • View the background to item 16.
  • View the decision for item 16.

This report seeks approval to the award of the design and build contract for Watling Gardens following additional tenure changes to ensure viability of the development.

Additional documents:

  • Restricted enclosure 32 View the reasons why document 16./2 is restricted
  • Restricted enclosure 33 View the reasons why document 16./3 is restricted
  • Restricted enclosure 34 View the reasons why document 16./4 is restricted
  • 16d. Appendix 4 Tender Evaluation Grid Watling Gardens , item 16. pdf icon PDF 197 KB
  • Webcast for 16.

Decision:

Cabinet RESOLVED, having noted the confirmation provided at the meeting that the total number of homes to be converted to Shared Ownership under the proposal was 24 and waiver of call-in obtained relating to the decision on the grounds of urgency, to approve (as amended at the meeting):

 

(1)     The tenure changes of 24 homes (19 x 1 bedroom homes and 5 x 2 bedroom) from London Affordable Rent to Shared Ownership, subject to the approval of the Local Planning Authority.

 

(2)     To approve the award of the design and build contract for Watling Gardens to Hill Partnerships Ltd in the sum of £38,535,634, conditional on the approval of the Local Planning Authority to tenure changes and subject to such additional sums to reflect the tenure changes and Planning consent amendment referred to under (1) above, to a limit of £480,000.00 allowed for in the total scheme costs as detailed within Appendix 1 (classified as containing exempt information) of the report.

17.

Exclusion of Press and Public

The following items are not for publication as they relate to the category of exempt information set out below, as specified under Part 1, Schedule 12A of the Local Government Act 1972:

 

Agenda Item 9:         Purchase of Blocks at Housing Units at Fulton Road Development – Appendix 1 (Draft Heads of Terms)

 

This appendix is classified as exempt under Paragraph 3 of Part 1 Schedule 12A of the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information)”

 

Agenda Item 15:       Uncollectable Debt Write-Off – Appendix 2 (Write-offs undertaken during 2021/22 over £20,000.00 including list of debtors)

 

This appendix is classified as exempt under Paragraph 3 of Part 1 Schedule 12A of the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information)”

 

Agenda Item 16:       Authority to Award Watling Gardens Design and Build Contract – Appendix 1 (Additional Financial Implications), Appendix 2 (Additional Legal Implications) and Appendix 3 (Tenderer Names)

 

Appendices 1 and 3 are classified as exempt under Paragraph 3 of Part 1 Schedule 12A of the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information)”

 

Appendix 2 is classified as exempt under Paragraph 5 of Part 1 Schedule 12A of the Local Government Act 1972, namely: “Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings information."

 

(This section was updated to reflect the inclusion of Agenda Item 16 as part of the agenda republished on 17 June 2022)

Additional documents:

  • Webcast for 17.

Decision:

There were no items that required the exclusion of the press or public.

18.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or her representative before the meeting in accordance with Standing Order 60.

Additional documents:

  • Webcast for 18.

Decision:

None.

 

Navigation

  • Agenda for Cabinet on Monday 20 June 2022, 10.00 am
  • What's new
  • Committees
  • Constitution
  • Calendar
  • Meetings
  • Committee decisions
  • Officer Decisions
  • Forward plans
  • Your Councillors
  • Your MPs
  • Election Results
  • Outside bodies
  • Search documents
  • Subscribe to updates
Brent homepage
Your council
Complaints and feedback Contact the council Jobs at the council News and Press office Sign up to our weekly email news updates
My Account
Manage your Council Tax, housing benefits, council rent account and more through My Account.
Sign in or register
Follow us on social
Brent Council's Facebook page Brent's Instagram page Brent Council's LinkedIn site Brent council's Twitter feed Brent council's YouTube channel
Accessibility statement Cookies policy Privacy policy Terms of use
© Copyright Brent Council 2022

Title