Issue details
Extension of Reed Contract
Notice to Chair of the relevant Scrutiny Committee under urgency provisions
Date referred to the Chair of the Resources and Public Realm Scrutiny Committee: 2 August 2017
Date approved by the Chair of the Resources and Public Realm Scrutiny Committee: 2 August 2017
1. Matter to be decided.
To extend the contract with the incumbent service provider for the Temporary Labour services currently provided by Reed Talent Solutions for a period of up to 6 months from 5 August 2017 to 4 February 2018 subject to a break option of one month exercisable by either party.
2. When decision is to be made.
On 2 August 2017.
3. Reason why it is impracticable to defer the decisions until it can be included on the forward plan.
See response to Question 4 below.
4. Reason why it is urgent and it is not possible to give five clear days’ notice.
The current contract for the provision of agency workers expires on 4 August 2017. It is therefore not possible to give five clear days notice of the proposed decision.
It is essential that the council can continue with the current usage levels of temporary agency workers to ensure business as usual. The majority of agency workers are located in CYP and Adult Social Care as social workers undertaking essential roles of safeguarding vulnerable children and adults.
There is a requirement for the above contract to be extended owing to the fact that the procurement process for award of a new contract for the provision of Temporary Labour services has been delayed.
Unforeseen delays in the procurement owing to the complexity of the arrangements and complication in the consideration of the various procurement options has meant that it is necessary for the contract with the incumbent service provider to be extended for a reasonable period of time which will be for a maximum of 6 months.
For the above reasons, if the decision was called-in, the delay would seriously disrupt service provision and business continuity. Hence, it would seriously prejudice the council’s interests and the public interest. The imminent expiry of the contract also makes it impracticable for the decision to be called-in.
*Please note that the in accordance with Standing Orders 16 – 1.4 and 20 (e)(i), the Chair of Scrutiny has agreed both that the decision can be taken and that the Council’s usual call-in period can be dis-applied in this instance.
Decision type: Key
Decision status: Recommendations Approved
Wards affected: (All Wards);
Notice of proposed decision first published: 03/08/2017
Decision due: Before 4 Aug 2017 by Strategic Director, Resources
Lead member: Deputy Leader and Cabinet Member for Finance, Resources and Reform
Lead director: Strategic Director, Resources
Department: Resources
Contact: Mildred Phillips, Head of Employee Services Email: Mildred.Phillips@brent.gov.uk Email: mildred.phillips@brent.gov.uk Tel: 020 8937 5442.
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