Agenda and decisions

Venue: Conference Hall - Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ

Contact: Thomas Cattermole, Head of Executive and Member Services  tel. 020 8937 5446, Email: thomas.cattermole@brent.gov.uk

Media

Items
No. Item

1.

Apologies for Absence

Additional documents:

Decision:

Apologies received from Councillors Hector, Lloyd & Perrin.

2.

Minutes of the Previous Meeting pdf icon PDF 144 KB

To confirm as a correct record, the minutes of the previous meeting of the Council held on Monday 25 November 2019.

Additional documents:

Decision:

Minutes of the Council meeting held on 25 November 2019 agreed as a correct record, subject to the following amendment to Minute 4. Mayor’s Announcements (including any petitions received):

 

To add as an additional announcement:

 

Ochanja-Onitsha Fire

 

The Mayor offered his condolences, thoughts and prayers to the Government and people in his home state of Anambra in Nigeria affected by the Ochanja-Onitsha fire tragedy.

3.

Declarations of Interest

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

Additional documents:

Decision:

Councillor Crane declared a personal interest in Agenda Item 6: Budget & Council Tax 2020/21 as council appointed representative on both the FWH and i4B Ltd Boards.

4.

Mayor's Announcements (including any petitions received)

To receive any announcements from the Mayor.

Additional documents:

Decision:

NOTED the announcements from the Mayor in relation to:

·                A Royal visit by HRH the Duchess of Cornwall

·                Formally welcoming the newly elected councillors in Alperton, Barnhill and Wembley Central wards along with the Assistant Chief Executive

·                Mayors Christmas Charity Event

·                London New Year’s Day Parade

·                Flag Raising Event – Bangladesh Victory Day

·                Pride of Brent

·                Holocaust Memorial Day

·                LGBT+ Flag Raising Event and Rainbow Pedestrian crossing

·                Brent International Women’s Day 2020

·                Chinese New Year celebration

·                Support for those affected by and tackling Coronavirus

·                Abseiling Event for Mayors Charity

·                Petitions

5.

Appointments to Committees and Outside Bodies and Appointment of Chairs/Vice Chairs (if any) pdf icon PDF 95 KB

To agree any appointments to Committees, Joint Committees, Forums, Panels and Outside Bodies (if any); and the appointments of Chairs/Vice Chairs (if any) in accordance with Standing Order 30(g).

Additional documents:

Decision:

AGREED the following changes in Committee & Outside Body memberships:

 

(1)     To confirm, following on from the review of political representation, the current membership on Council Committees and Outside Bodies, subject to the following changes:

 

(a)      Licensing Committee: Councillor Long to be appointed as Vice-Chair with Councillor Shahzad to fill current vacancy as a full member.

 

(b)      Fostering Panel: Councillor Thakkar to replace Councillor Dixon as a full member

 

(c)       Teachers Joint Consultative Committee: Councillor Agha to be appointed as Chair to full current vacancy with Councillor M.Patel to fill the second vacancy, both as full members.

 

(d)      Brent Connects – Wembley: Councillor Shah be appointed as a full member to fill the vacancy as Vice-Chair

 

(e)      Service User Consultative Forum – Voluntary Sector: Councillor Miller be appointed as full member to fill the current vacancy

 

(f)        Chalkhill Community Trust: Councillor Mansoor be appointed to fill the current vacancy



(g)      Hillside Housing Trust: Councillor Knight be appointed to fill the current vacancy
 

(h)      Wembley Educational Foundation: Councillor Shah be appointed to fill the current vacancy




(2) To appoint the following as members of the newly established Council Tax Setting Committee:

Labour Group: Councillors M.Butt, Hirani, McLennan and Tatler to be appointed as full members

Councillors Kabir, Knight and Nerva to be appointed as substitute members

Conservative Group: Councillor Kansagra to be appointed as full member

Councillors Colwill and Maurice to be appointed as substitute members


    

6.

Budget and Council Tax 2020/21 pdf icon PDF 243 KB

The purpose of this report is to set out the Council’s budget proposals for 2020/21 and business plans for 2021/22 and 2022/23.  The report also sets out the results of the consultation, scrutiny and equalities processes.  Alongside the overall financial position facing the Council for the medium term and highlights the significant risks and issues.

 

Members are asked to note that the recommendations in the report were approved by Cabinet on 10 February 2020 for reference on to Council.

Additional documents:

Decision:

AGREED

 

(1)          To note the decisions made by Cabinet on 10 February 2020 in relation to the budget and Council Tax 2020/2021

 

(2)          An overall 3.99% increase in the Council’s element of council tax for 2020/21, with 2% as a precept for Adult Social Care and a 1.99% general increase

 

(3)          The General Fund revenue budget for 2020/21, as summarised in Appendix A of the report.

 

(4)          The cost pressures and technical adjustments set out in Appendix B of the report.

 

(5)          The budget savings proposals set out in Appendix C of the report.

 

(6)          To note the report from the Budget Scrutiny Panel in Appendix D of the report and approve the recommendation from Cabinet that any overall underspend across the General Fund at the end of March 2020 is ring fenced and that proposals are brought forward for spending on the climate change emergency

 

(7)          The HRA budget for 2020/21, as set out in section seven of the report.

 

(8)          The dedicated schools’ grant, as set out in section eight of the report

 

(9)          The Capital Programme as set out in section nine and Appendix E of the report and that the Chief Officers be authorised to take all the necessary actions for implementation of the programmes

 

(10)       The changes to the existing Capital Programme in relation to additions of new projects, as set out in Appendix E of the report.

 

(11)       The Director of Finance be authorised to make the necessary adjustments to the Capital Programme to account for the final 2019/20 outturn position and any associated programme slippage

 

(12)       The Capital Strategy, Investment Strategy, Treasury Management Strategy and Minimum Revenue Provision Policy in Appendices G, H, I and J of the report and to note the pipeline schemes in Appendix F of the report.

 

(13)       To note he advice of the Director of Legal, HR, Audit and Investigations, as set out in Appendix K of the report.

 

(14)       The schedule of fees and charges, as set out in Appendix L of the report.

 

(15)       To note the results of the budget consultation, as set out in section six and detailed in Appendix M of the report.

 

(16)       The Pay Policy Statement for 2020/21, as set out in Appendix N of the report.

 

Council Tax recommendations

 

These recommendations only include a provisional council tax level for the GLA as its final budget was not agreed when the report was despatched.  This means that the statutory calculation of the total amount of council tax under Section 30(2) of the Local Government Finance Act 1992 cannot be carried out until the final GLA precept has been received.

 

(17)       In relation to the council tax for 2020/21 to resolve:

 

That the following amounts be now calculated as the Council’s element by the Council for the year 2020/21 in accordance with Sections 31 to 36 of the Local Government Finance Act 1992 as amended:

 

(a) £1,029,121,285  being the aggregate of the amount that the Council estimates for the items set out  ...  view the full decision text for item 6.

7.

Result of local by-elections: Alperton, Barnhill & Wembley Central Wards pdf icon PDF 94 KB

To note the outcome of the three local by-elections held in the Alperton, Barnhill & Wembley Central Wards on Thursday 23 January 2020.

Additional documents:

Decision:

NOTED

 

1.            the results of the local by-elections held in the Alperton, Barnhill and Wembley Central wards on 23 January 2020.

 

2.            The receipt of a petition to the Election Court regarding the Barnhill by-election result, which was being dealt with through the appropriate court process.  Members were advised that both councillors elected as a result of the by-election would remain as elected members until and unless the court ordered otherwise and that any decisions of actions they took as councillors would not be declared null and void should the election petition be successful.

8.

Representation of Political Groups on Committees pdf icon PDF 90 KB

This report details the outcome of a review of the representation of different political groups on committees following the change in political balance on the Council as a result of the three Council by-elections held in the Alperton, Barnhill and Wembley Central wards on 23 January 2020.

Additional documents:

Decision:

AGREED that as a result of a review of the representation of political groups on committees, undertaken following a change in political balance on the Council as a result of three local by-elections held in January 2020:

 

(1)          The size of each existing committee remains unchanged, as set out in section 3.8 of the report, with the newly established Council Tax Setting Committee to comprise of 5 seats, as detailed in section 3.10 of the report.

 

(2)          To confirm (where the rules of political balance apply) the allocation of seats on committees to each of the Council’s political groups as detailed within the report.

 

(3)          That appointments be made, where required, to the committees in (2) above giving effect to the wishes of the political groups allocated the seats.

 

(4)          To note that the political balance on sub-committees would be reviewed at the first available meeting of the General Purposes Committee and Licensing Committee.

9.

Submission of Draft Brent Local Plan for Examination pdf icon PDF 154 KB

This report sets out for consideration the representations received on the draft Brent Local Plan.  The report also seeks approval for its submission for Examination by a Planning Inspector appointed by the Secretary of State and delegation to the Strategic Director Regeneration and Environment, in association with the Cabinet Member for Regeneration, Property and Planning, of authority to approve modifications required to the draft Local Plan.

Additional documents:

Decision:

AGREED

 

(1)          To approve submission of the Draft Brent Local Plan, as detailed within Appendix 1 of the report and the Policies Map as detailed in Appendix 2 of the report for examination, together with the associated Proposed Modifications as set out in Appendix 4 of the report and the Integrated Impact Assessment as set out in Appendix 5 of the report.

 

(2)          To delegate authority to the Strategic Director Regeneration and Environment in association with the Cabinet Member for Regeneration, Property & Planning to make proposed modification to the Brent Local Plan throughout the examination process to ensure that it can be found “sound” by the Planning Inspector.

10.

Members Allowance Scheme - Annual Review pdf icon PDF 107 KB

The report outlines the annual review of the Members Allowance Scheme and seeks approval on the allowances Members will be entitled to receive for carrying out their responsibilities during 2020/21.

Additional documents:

Decision:

AGREED

 

(1)         To approve and make a Members’ Allowance Scheme in the terms set out in the report for the financial year 2020/21.

 

(2)         To approve the change in level of Special Responsibility Allowance payable in respect of the following roles, to be payable with immediate effect:

 

(a)      Chair of Audit & Standards Committee (Vice-Chair of Audit & Standards Advisory Committee) – increase from £1,500 to £5,000; and

 

(b)      Leader of Principal Opposition Group – increase from £6,000 to £8,000

 

(3)       To authorise the Director of Legal, HR Audit and Investigations to comply with the statutory requirements to publicise the Council’s Members’ Allowance Scheme.

11.

Changes to the Constitution pdf icon PDF 74 KB

This report informs Council of a number of small changes to the Council’s Constitution.  These are to reflect an increase in EU procurement thresholds and to remove some identified inconsistencies.

Additional documents:

Decision:

AGREED

 

(1)          To approve the changes to the Constitution, as set out within the report.

 

(2)          To authorise the Director of Legal, HR, Audit & Investigations to amend the Constitution accordingly, including making any necessary incidental of consequential changes.

 

(3)          To note that, to the extent that the changes relate to executive functions of the Council, they have been approved by the Leader.

12.

Urgent Business

At the discretion of the Mayor to consider any urgent business, in

accordance with Standing Order 30(s).

Additional documents:

Decision:

None.