Agenda and decisions

Venue: Boardrooms 5 & 6, 3rd Floor, Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ

Contact: Bryony Gibbs, Governance Officer  020 8937 1355 Email: bryony.gibbs@brent,gov.uk

Items
No. Item

1.

Election of Chair and Vice Chair

Decision:

RESOLVED:

 

     i)        that Councillor McLennan be appointed Chair for the 2019/20 Municipal Year.

 

    ii)        that Councillor Krupa Sheth be appointed Vice Chair for the 2019/20 Municipal Year.

2.

Apologies for Absence

For the Committee to note any apologies for absence.

3.

Declarations of interests

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary, personal or prejudicial interests in the items on this agenda and to specify the item(s) to which they relate.

4.

Minutes of the previous meeting pdf icon PDF 77 KB

To approve the minutes of the previous meeting as a correct record.

5.

Matters arising (if any)

To consider any matters arising from the minutes of the previous meeting.

6.

Tenant Organisations (Verbal Update)

Representatives of the tenant organisations of Barham Park have been invited to provide a short verbal update on activities undertaken.

7.

Annual Report 2018-2019 pdf icon PDF 78 KB

This report presents the annual report for the Barham Park Trust for 2018/19.  There is a statutory requirement to produce an annual report, including the accounts each financial year.

Additional documents:

Decision:

RESOLVED:

 

i)  That the annual report (Appendix A) and the Barham Park Trust’s accounts (Appendix B) for 2018/19 be approved;

 

ii) That the Independent Examiner’s Review of the Barham Park Trust’s accounts for 2018/19 (Appendix C) be noted.

 

iii) That officers be authorised to update the Charity Commission with the annual report and the accounts for 2018/19 of the Barham Park Trust.

 

8.

Approval to apply to Charity Commission for permission to incur expenditure pdf icon PDF 97 KB

This report seeks the approval of the Barham Park Trust Committee to seek the permission of the Charity Commission to increase an item of proposed expenditure on and for the benefit of Barham Park from the restricted funds ofthe Trust in relation to the events field drainage survey and design. The report also updates on recent expenditure and projects, on the main points from a Windows Schedule and issues that need to be considered.

Decision:

RESOLVED:

 

i)  that the proposed additional expenditure of £10,000 (from £5,000 to £15,000) on the events field drainage survey and design to be paid from the Trust’s restricted funds and permanent endowment arising from the sale proceeds of 776 and 778 Harrow Road, Wembley HA0 2HE, be approved and that officers be authorised to seek permission of the Charity Commission to spend the additional aforementioned sum from the Trust’s restricted funds using the procedure set out in section 282 of the Charities Act 2011.

 

ii) that officers be authorised to submit the necessary application for permission to the Charity Commission and delegate authority to the Operational Director Environmental Services to progress the application and deal with any issues, requirements and queries arising that are raised by the Charity Commission.

 

iii) that officers be authorised to give public notice of this resolution if it is directed to do so by the Charity Commission pursuant to section 283 of the Charities Act 2011.

 

iv) that officers be authorised to co-ordinate and submit a planning permission application to Brent Council’s Planning Committee for the renovation works for exterior and appearance of the Barham Park building.

 

v) that progress on other matters as set out in the report to the committee be noted.

9.

General Update Report pdf icon PDF 96 KB

To update Members on operational issues at Barham Park and on current progress on projects.

Decision:

RESOLVED:

 

i)  that the issues detailed in the report be noted

 

ii)  that the proposal to provide a replacement Oak tree for the one felled towards the west of Barham Park be approved.

 

10.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting. Any decisions taken urgently under this heading must comply with the provisions outlined in paragraph 39 of the Council’s Access to Information Rules (part 2 of the Constitution).