Agenda and decisions

Venue: This will be held as an online virtual meeting

Contact: James Kinsella, Governance Manager  Tel: 020 8937 5446; Email: james.kinsella@brent.gov.uk

Note: The press and public are welcome to attend this as an online virtual meeting. The link to view proceedings is available via the Live Streaming section on the Democracy page on the Council's website or via the link provided on the agenda frontsheet above. 

Media

Items
No. Item

1.

Apologies for Absence

Additional documents:

Decision:

None received.

2.

Minutes of the Previous Meeting pdf icon PDF 206 KB

To confirm as a correct record, the minutes of the previous meeting of the Council held on Wednesday 19 February 2020.

Additional documents:

Decision:

The minutes of the Council meeting held on 19 February 2020 approved as a correct record.

3.

Declarations of Interest

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

Additional documents:

Decision:

No declarations were made at the meeting.

4.

Mayor's Announcements (including any petitions received)

To receive any announcements from the Mayor.

Additional documents:

Decision:

NOTED the announcements from the Mayor in relation to:

·             Covid-19 response & death of former Mayor Jim O’Sullivan, with tributes paid and a minutes silence observed during the meeting

·             Memorial Service for Bibba Henry & Nicole Smallman

·             Black Lives Matter

·             The Nations Toast

·             Srebrenica Commemoration 2020

·             100th birthday celebration

·             Petitions

5.

Appointments to Committees and Outside Bodies and Appointment of Chairs/Vice Chairs (if any) pdf icon PDF 90 KB

To agree any appointments to Committees, Joint Committees, Forums, Panels and Outside Bodies (if any); and the appointments of Chairs/Vice Chairs (if any) in accordance with Standing Order 30(g).

Additional documents:

Decision:

AGREED the following changes in Committee & Outside Body memberships:

 

(1)    Councillor Choudry replaced by a vacancy as full member on the Audit & Standards Advisory Committee and Audit & Standards Committee.

 

(2)    Councillor Long appointed as Vice-Chair of the Audit & Standards Advisory Committee and Chair of the Audit & Standards Committee.

 



(3) Subject to confirmation by General Purposes Committee, to note the replacement of Councillor Colwill by Councillor Kansagra as a full member on the Senior Staff Appointments Sub Committee with Councillor Colwill to replace Councillor Kansagra as a substitute member.


    

6.

Deputations (if any)

To hear any deputations received from members of the public in accordance with Standing Order 32.

Additional documents:

Decision:

No deputations were received at the meeting.

7.

Questions from Members of the Public pdf icon PDF 143 KB

7.1    To receive questions submitted by the Public to Cabinet Members, in accordance with Standing Order 33.

 

Three questions have been received under this item, which have been attached along with the written responses provided.

 

7.2   To receive questions submitted from Brent Youth Parliament to Cabinet Members, in accordance with Standing Order 33(d).

 

One question has been received under this item, which has been attached along with the written responses provided.

Additional documents:

Decision:

NOTED

 

1.     The written and supplementary verbal response provided by the Cabinet Member for Public Health, Leisure & Culture to a question submitted from a member of the public on the statics relating to deaths in Brent arising from Covid-19 and the publishing of details on levels of testing, confirmed infections and deaths.

 

2.     The written response provided by the Cabinet Member for Schools, Employment & Skills to a question submitted from a member of the public relating to the catchment area for the new North Brent School.  No supplementary question was received.

 

3.     The written response provided by the Cabinet Member for Regeneration, Property & Planning to a question submitted from a member of the public relating to the Council’s bid for TfL emergency funding. No supplementary question was received.

 

4.     The written response provided by the Cabinet Member for Regeneration, Property & Planning to a question submitted from a member of the public relating to the Community Asset Transfer of Tenterden Pavilion & Sports Ground. No supplementary question was received.

 

5.     The written and supplementary verbal response provided by the Leader of the Council in relation to a question submitted from the Brent Youth Parliament on the plans being developed to support the Black Lives Matter movement and reach out to young people in Brent.

8.

Petitions (if any)

For Members to refer to petitions received and debate a petition with more than 200 signatures in accordance with the Council’s petition rules and Standing Order 66.

Additional documents:

Decision:

No petitions were received at the meeting.

9.

Reports from the Leader and Cabinet

To receive a verbal report from the Leader of the Council in accordance with Standing Order 31 providing an update on any key or significant issues arising from any matter within the responsibility of Cabinet.

Additional documents:

Decision:

NOTED the verbal update provided by Councillor Muhammed Butt, Leader of the Council who expressed his thanks to all staff, members and community groups for their efforts in supporting the local community response to the Covid-19 pandemic.  Members were also asked to note the list of urgent Executive decisions taken since the last Council meeting.

10.

Questions from the Opposition and other Non-Cabinet Members

For questions to be put to members of the Cabinet by opposition and non-Cabinet Members in accordance with Standing Order 35.

 

Members are asked to note that no advance notice questions have been submitted for response at this meeting of the Council.

Additional documents:

Decision:

No questions were raised for consideration at the meeting.

11.

Report from Chairs of Scrutiny Committees pdf icon PDF 102 KB

To receive reports from the Chairs of the Council’s Scrutiny Committees in accordance with Standing Order 36. The reports have been attached as follows:

 

11.1    Resources & Public Realm Scrutiny Committee

 

11.2    Community & Wellbeing Scrutiny Committee

Additional documents:

Decision:

NOTED the update reports provided by the Chairs of the Resources & Public Realm Scrutiny Committee and Community and Wellbeing Scrutiny Committee.

 

No additional questions were raised for consideration at the meeting.

12.

Report from the Audit & Standards Advisory Committee pdf icon PDF 107 KB

To receive a report from the Audit & Standards Advisory Committee in accordance with Standing Order 37.

Additional documents:

Decision:

NOTED the update report provided by the Vice Chair of the Audit & Standards Advisory.

13.

Non Cabinet Members' Debate

To enable non Cabinet Members to debate an issue of relevance to Brent, for which notice has been provided in accordance with Standing Order 34 and to receive reports from Cabinet members, where required,on issues previously raised.

 

Members are asked to note that no item has been submitted for debate at this meeting of the Council.

Additional documents:

Decision:

No subject was identified for debate.

14.

Brent Black Community Action Plan pdf icon PDF 124 KB

To receive a report from the Assistant Chief Executive presenting the Brent Black Community Action Plan, which has been developed with black community Leaders in the borough.

Additional documents:

Decision:

AGREED

 

(1)    To note and endorse the Brent Black Community Action Plan

 

(2)    To refer the Action Plan to Cabinet for appropriate resourcing and implementation.

15.

Emergency Planning Response to Covid-19 pdf icon PDF 192 KB

To receive a report from the Chief Executive informing Members of the work that has been undertaken since Emergency planning and GOLD arrangements were established across the Council as a result of the pandemic flu virus Covid-19.

Additional documents:

Decision:

AGREED to note the actions taken since the emergency planning and GOLD arrangements were established across the Council as a result of the Covid-19 pandemic and level of assurance provided in relation to the associated governance and decision making arrangements.

16.

Financial Impact of Covid-19 pdf icon PDF 220 KB

To receive a report from the Director of Finance providing an update on the overall financial position facing the Council and highlighting significant risks, issues and uncertainties.  The report also presents an early overview and assessment of the financial impact of COVID-19 on the medium term financial strategy and outlines future steps to ensure the Council continues to operate in a financially sustainable and resilient way.

Additional documents:

Decision:

AGREED to note the report and potential financial impact of Covid-19 on the Council’s Medium Term Financial Strategy.

17.

Pan-London Dockless Vehicles ByeLaw pdf icon PDF 98 KB

To receive a report from the Strategic Director, Regeneration & Environment detailing the background and legal context around dockless cycle hire schemes in London and the proposal by London Councils Transport and Environment Committee (TEC) for the creation of a pan-London byelaw that would regulate the use and management of dockless cycles.  The report seeks approval to delegate the function for making of that byelaw to London Councils TEC.

Additional documents:

Decision:

AGREED

 

(1)     To delegate authority to the London Council’s Transport and Environment Committee to make byelaws to govern the operation of dockless vehicles by making a pan-London byelaw to regulate the use and management of them on the highway and/or public places (as detailed in Appendix 1 of the report).

 

(2)     To authorise the Strategic Director, Regeneration and Environment to sign the form of delegation as detailed in Appendix 2 of the report, on behalf of the Council.

18.

Resolution to approve reason for non-attendance at meetings pdf icon PDF 84 KB

To receive a report from the Director Legal, HR, Audit & Investigations seeking approval, under Section 85 (1) of the Local Government Act 1972, to a reason under which the requirement for a member to attend at least one meeting of that Authority within a 6 month consecutive period could be waived for circumstances specified in relation to Covid19 (Coronavirus).

Additional documents:

Decision:

AGREED

 

(1)      To approve, in relation to each member of the Council in accordance with Section 85 of the Local Government Act 1972 the reason set out in (2) below in respect of non-attendance of any member until the Council’s annual meeting in May 2021.

 

(2)      The councillor has been unable to attend as a member (including remote attendance) any relevant meeting (as detailed in section 3.1 of the report) throughout a 6-month period due to the circumstances set out in section 3.5 of the report.

19.

Municipal Calendar of Meetings 2020/2021 pdf icon PDF 88 KB

To receive a report from the Chief Executive setting out the calendar of meetings for the 2020/2021 Municipal Year.  Given the delay in being able to hold the Annual Council meeting as a result of the restrictions in place relating to Covid-19, members are asked to note that the Chief Executive has used her emergency decision making power to provisionally agree the calendar in order to allow the initial programme of meetings to proceed in advance of the final calendar being presented to Council for formal confirmation.

Additional documents:

Decision:

AGREED

 

(1)        To approve the dates for Full Council and other meetings to take place during the remainder of 2020/21, as detailed in Appendix 1 of the report.

 

(2)        That the Head of Executive & Member Services be authorised to make any alterations deemed necessary to the Municipal Calendar during the course of the year having consulted with the Leader of the Council, Leader of the Opposition Group and Chair of the affected meeting.

20.

Motions

Members are asked to note that no motions have been submitted for debate at this meeting of the Council.

Additional documents:

Decision:

No motions were submitted for consideration at the meeting.

21.

Urgent Business

At the discretion of the Mayor to consider any urgent business, in accordance with Standing Order 30(s).

Additional documents:

Decision:

None.