Agenda and minutes

General Purposes Committee
Wednesday 6 December 2017 6.00 pm

Venue: Board Room 2 - Brent Civic Centre, Engineers Way, Wembley HA9 0FJ. View directions

Contact: James Kinsella, Governance Manager  Tel: 020 8937 2063, Email:  james.kinsella@brent.gov.uk

Items
No. Item

1.

Apologies for absence and clarification of alternate members

Minutes:

Apologies for absence were received from Councillors McLennan (Vice-Chair), Southwood, Tatler and Warren.

2.

Declarations of interests

Members are invited to declare at this stage of the meeting, any relevant disclosable pecuniary, personal or prejudicial interests in the items on this agenda.

Minutes:

There were no declarations received from Members.

3.

Deputations (if any)

To hear any deputations received from members of the public in accordance with Standing Order 69.

Minutes:

There were no deputations received at the meeting.

4.

Minutes of the previous meeting pdf icon PDF 72 KB

To approve the minutes of the previous meeting as a correct record.

Minutes:

RESOLVED that subject to the following amendment the minutes of the previous meeting held on 21 November 2017 be approved as an accurate record of the meeting:

 

·                The closing time for the meeting being amended from 6:45pm to 5:45pm

5.

Matters arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Minutes:

None.

6.

Calculation of Council Tax Base 2017-18 pdf icon PDF 115 KB

This report is presented to enable the Council to fulfil its statutory role to set a council tax base for 2018/19. The Local Government Finance Act (LGFA) 1992, as amended by the LGFA 2003 & LGFA 2012, requires the Authority formally to calculate the Council Tax Base for 2018/19 and pass this information to precepting authorities by 31 January 2017.

Minutes:

Ravinder Jassar (Head of Finance) introduced a report setting out the Council Tax base for 2018/19 in order to enable the Council to fulfil its statutory role under the Local Government Finance Act 1992 (as amended).

 

Members noted that calculation of the Tax Base was based on a fixed formula involving two elements:

 

(a)     the number of taxable properties shown as “Band D equivalents” which for 2018/19 had been calculated at 98,000 net properties; and

 

(b)     the expected collection rate for the year, which was 97.63% and remained unchanged from 2017/18;

 

In response to a query from members, Ravinder Jassar advised that the collection rate was based on an historical analysis of rates, recognising that the collection of Council Tax would continue for a number of years after the first payment was due.  He also pointed out it was important to distinguish between the “budgeted” and “in year” collection rates.  The budgeted rate was a lifetime collection rate whereas the “in year” rate reflected payments received within the financial year to which the Council Tax related.  Based on the assumptions made, as detailed in section 4 of the report, it was felt realistic to assume an overall collection rate of 97.63%, with members supportive of the efforts being made in relation to ongoing collection activity.

 

In relation to the setting of the Council Tax base, members were advised that the assumptions on which this had been based had taken account of the number of sizeable new housing developments taking place across the borough.  The proposed Tax Base for 2018/19 represented an increase of 2,358 over the figure for 2017/18 which whilst similar to the assumption made in the budget report to Cabinet in February 2017 had been adjusted to reflect a slight slowdown in housing growth.

 

Having noted the basis of the calculation and assumptions on which it had been based the Committee RESOLVED:

 

(1)     To agree that the Band D equivalent number of properties was calculated, as detailed in Section 3 of the report, in accordance with Government regulations;

 

(2)     To agree that the collection rate for Council Tax for 2018/19 be set at 97.63%;

 

(3)     To approve a Council Tax Base for 2018/19 of 95,677 Band D equivalent properties (being 98,000 x 97.63%).

7.

Stopping Up Order - The Un-Named Road which links Kilburn Lane and Salusbury Road. (also known as Premier Corner) pdf icon PDF 109 KB

This report seeks authorisation to make a Stopping Up Order for an area of public highway that lies to the east of No. 313 Kilburn Lane on The Un-Named Road which links Kilburn Lane and Salusbury Road. (also known as Premier Corner) under Section 247 of the Town and Country Planning Act 1990 (TCPA 1990).

Additional documents:

Minutes:

Tony Kennedy (Head of Highways & Infrastructure) introduced a report seeking authorisation to make a Stopping Up Order for an area of public highway located to the east of No.313 Kilburn Lane on The Un-Named Road which linked Kilburn Lane and Salusbury Road (also known as Premier Corner) under Section 247 of the Town & Country Planning Act 1990.

 

Members noted that the Stopping Up Order was required to complete a development within Phases 3a/3b of the South Kilburn Regeneration Programme.  The proposal had also been advertised in accordance with the requirements of Section 247 of the Town & Country Planning Act 1990 and that in response to the consultation eight consultees had informed the Council that they either had no objections or no record of apparatus in the immediate vicinity of the enquiry.   Thames Water had sought assurances that their apparatus would not be affected by the proposed works, that their rights of access would not be impeded and that there were no proposals to build over or close to their apparatus.  Westminster City Council had not objected to the Order being made but had commented on the potential impact on traffic congestion and road safety.  Following assurances provided, it was confirmed that the initial comments raised by Westminster City Council and Thames Water had now been withdrawn with details of all responses received set out in Section 3 of the report.  Correspondence confirming the formal withdrawal of comments from Westminster City Council and Thames Water had been included in Appendix A & B of the report.

 

RESOLVED

 

(1)     To note that all responses received during the statutory consultation had been considered and resolved.

 

(2)     To approve the making of the Stopping Up Order for the area of public highway located to the east of No.313 Kilburn Lane on The Un-Named Road which linked Kilburn Lane and Salusbury Road (also known as Premier Corner) under Section 247 of the Town & Country Planning Act 1990 and that a notice of making be advertised.

8.

Appointments to Sub-Committees and Outside Bodies (if any)

Minutes:

There were no appointments to be considered.

9.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting in accordance with Standing Order 64.

Minutes:

None.