Agenda item
Redevelopment of SEN Provision at Hay Lane and Grove Park School
On 26 May 2009 the Executive authorised officers to proceed to the design phase to develop a scheme to rebuild Hay Lane and Grove Park Special Schools as one school and to re-provide the Borough’s short break provision on the school site. This report updates the Executive on the progress made in developing the rebuild scheme and the funding arrangements required to cover the costs. It seeks the necessary authorities to progress the scheme to completion.
Decision:
In relation to Hay Lane and Grove Park School Buildings
(i) that approval be given to the rebuilding of the Hay Lane and Grove Park School buildings as one school incorporating the existing recently completed 16+ Centre on the basis of initial design work already carried out. This will be subject to the agreement of the Schools Forum on the funding arrangements set out in the report;
(ii) that approval be given to the provision of the necessary temporary accommodation during the construction period, within the resources identified and as described in paragraphs 3.13 to 3.15 of the report from the Director of Children and Families;
In relation to Short Break (Respite) Centre
(ii) that approval be given to the relocation of the Short Break Centre (currently located at Crawford Avenue and Clement Close) to the site of the rebuilt Hay Lane School;
(iv) that Crawford Avenue and Clement Close sites be declared surplus to the requirements of the council’s Children and Families Services once the new building is complete which is estimated to be summer 2013.
In relation to the Resource Strategy:
(v) that approval be given to the resourcing strategy set out in the report. In particular the affordability of the capital funding costs of the scheme as set out in paragraph 8 of the Director’s report;
(vi) that approval be given to submit to the Schools Forum for agreement the proposal that savings arising from the Dedicated Schools Budget be used to meet the annual costs of borrowing. (If agreement cannot be secured, a revised funding package will be developed for re-submission to the Executive);
(vii) that the overall budget provision for the project at £29,395,000 as identified in the Director’s report be noted.
In relation to Procurement: Construction Contract
(viii) that approval be given to the pre-tender considerations and the criteria to be used to evaluate tenders as set out in table 4 of paragraph 4 of the Director’s report;
(ix) that approval be given to the invite of tenders and their evaluation in accordance with the approved evaluation criteria referred to in (viii) above;
In relation to supply of temporary classrooms
(x) that approval be given to the pre-tender considerations and the criteria to be used to evaluate tenders as set out in table 4 of paragraph 4 of the Director’s report;
(xi) that approval be given to the invite of tenders and their evaluation in accordance with the approved evaluation criteria referred to in (viii) above;
In relation to Procurement: Consultants
Overall Project Manager
(xii) that agreement be given to the appointment of an Overall Project Manager (PM) through to post contract and pre-construction stage, without following the usual quotation requirements of the Council’s Standing Orders, on the basis of the good operational and financial reasons set out in paragraph 5 and Appendix 3 (Not for Publication) of this report;
Lead Design and Design Team
(xiii) that approval be given to the appointment of Frankham and its design team as a replacement for their previous appointment to continue with the design development work to the end of the defects liability period for the works but with a break clause to allow for termination at the end of RIBA stage E, in line with paragraphs 3.8, 3.9 and 3.12 of the Director’s report.
Minutes:
The report from the Director of Children and Families reminded the Executive of the decision taken on 26 May 2009 to authorise officers to proceed to the design phase to develop a scheme to rebuild Hay Lane and Grove Park Special Schools as one school and to re-provide the borough’s short break provision on the school site. The report now before members provided an update on the progress made in developing the rebuild scheme and the funding arrangements required to cover the costs. It sought the necessary authorities to progress the scheme to completion. Councillor Wharton (Lead Member, Children and Families) set out the financing strategy which aimed to keep the project within budget and which required the approval of the Schools Forum.
The Executive also had before them an appendix to the report which was not for publication as it contained the following category of exempt information as specified in Para 3, Schedule 12(a) of the Local Government Act 1972 namely:
“Information relating to the financial or business affairs of any particular person (including the authority holding that information)”.
RESOLVED:-
In relation to Hay Lane and Grove Park School Buildings:
(i) that approval be given to the rebuilding of the Hay Lane and Grove Park School buildings as one school incorporating the existing recently completed 16+ Centre on the basis of initial design work already carried out. This will be subject to the agreement of the Schools Forum on the funding arrangements set out in the report;
(ii) that approval be given to the provision of the necessary temporary accommodation during the construction period, within the resources identified and as described in paragraphs 3.13 to 3.15 of the report from the Director of Children and Families;
In relation to Short Break (Respite) Centre:
(ii) that approval be given to the relocation of the Short Break Centre (currently located at Crawford Avenue and Clement Close) to the site of the rebuilt Hay Lane School;
(iv) that Crawford Avenue and Clement Close sites be declared surplus to the requirements of the council’s Children and Families Services once the new building is complete which is estimated to be summer 2013.
In relation to the Resource Strategy:
(v) that approval be given to the resourcing strategy set out in the report. In particular the affordability of the capital funding costs of the scheme as set out in paragraph 8 of the Director’s report;
(vi) that approval be given to submit to the Schools Forum for agreement the proposal that savings arising from the Dedicated Schools Budget be used to meet the annual costs of borrowing. (If agreement cannot be secured, a revised funding package will be developed for re-submission to the Executive);
(vii) that the overall budget provision for the project at £29,395,000 as identified in the Director’s report be noted.
In relation to Procurement: Construction Contract:
(viii) that approval be given to the pre-tender considerations and the criteria to be used to evaluate tenders as set out in table 4 of paragraph 4 of the Director’s report;
(ix) that approval be given to the invite of tenders and their evaluation in accordance with the approved evaluation criteria referred to in (viii) above;
In relation to supply of temporary classrooms:
(x) that approval be given to the pre-tender considerations and the criteria to be used to evaluate tenders as set out in table 4 of paragraph 4 of the Director’s report;
(xi) that approval be given to the invite of tenders and their evaluation in accordance with the approved evaluation criteria referred to in (viii) above;
In relation to Procurement: Consultants:
(xii) that agreement be given to the appointment of an Overall Project Manager (PM) through to post contract and pre-construction stage, without following the usual quotation requirements of the Council’s Standing Orders, on the basis of the good operational and financial reasons set out in paragraph 5 and Appendix 3 (Not for Publication) of this report;
(xiii) that approval be given to the appointment of Frankham and its design team as a replacement for their previous appointment to continue with the design development work to the end of the defects liability period for the works but with a break clause to allow for termination at the end of RIBA stage E, in line with paragraphs 3.8, 3.9 and 3.12 of the Director’s report.
Supporting documents:
- C&F_HayLane, item 10. PDF 191 KB
- C&F_HayLane_App, item 10. PDF 30 KB
- Restricted enclosure View the reasons why document 10./3 is restricted