Agenda and decisions

Venue: Conference Hall - Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ. View directions

Contact: James Kinsella, Governance Manager  Tel: 020 8937 2063; Email:  james.kinsella@brent.gov.uk

Note: Due to current restrictions and limits on the socially distanced venue capacity any press and public wishing to attend this meeting are encouraged to do so via the live webcast. The link to attend the meeting is available via the Live Streaming page on the Democracy in Brent scetion of the Council's website or the link on the front page of the agenda. 

Media

Items
No. Item

1.

Apologies for Absence

Additional documents:

Decision:

Apologies for absence were received from Carolyn Downs (Chief Executive) & Gail Tolley (Strategic Director, Children & Young People who was represented by Nigel Chapman)

2.

Declarations of Interest

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

Additional documents:

Decision:

None.

3.

Minutes of the Previous Meeting pdf icon PDF 208 KB

To approve the minutes of the previous meeting held on Monday 14 June 2021 as a correct record.

Additional documents:

Decision:

Cabinet RESOLVED that the minutes of the previous meeting held on Monday 14 June 2021 be approved as an accurate record of the meeting.

4.

Matters Arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Additional documents:

Decision:

None

5.

Petitions (if any)

To discuss any petitions from members of the public, in accordance with Standing Order 66.

Additional documents:

Decision:

Cabinet received a petition submitted by Mr Sanjeev Shah representing parents of children who play for Forest United Youth FC.  The petition called on the Council to intervene in order to save the Football Club and provide them with a permanent home.  In presenting the petition Mr Shah highlighted what he felt to be the important legacy and role the Football Club played within the local community.  Highlighting its proximity to Wembley as the home of football, Mr Shah was keen to ensure the clubs future was secured within Brent along with the provision of permanent facilities and a clubhouse on John Billam and Tenterden Sports Ground.

 

Councillor Tatler (as Lead Member for Regeneration, Property & Planning) in responding to the petition began by recognising the role which the club served within the local community.  Highlighting the Council’s support for all grass roots sports clubs across the borough, an assurance was provided of the Council’s intention to continue working with the club in order to maintain and secure their continued provision and appropriate facilities at John Billam and Tenterden Sport Ground.  Clarification was provided that the current relocation of the club had been on a temporary basis to enable essential drainage works to be undertaken in order to secure and protect the long term future of the playing fields and the clubs ongoing use of the facility.  It was also noted that a formal response would be provided to the various issues raised under the petition and in supporting correspondence from the Club.

 

Having noted the response provided Councillor M.Butt (Leader of the Council) ended by welcoming the contribution at the meeting and reaffirming the Council’s support and commitment to securing the clubs future within Brent given its value to the local community and in order to continue delivering the best outcome for all.

6.

Reference of item considered by Scrutiny Committees (if any)

To consider any reference reports from any of the Council’s two Scrutiny Committees.

Additional documents:

Decision:

There were no references from Scrutiny submitted for consideration at the meeting.

7.

Affordable Homes Programme pdf icon PDF 512 KB

This report provides an update on progress towards delivering against the Council’s housing target for new affordable homes over the five-year period (2019 – 2024).

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)     To note the contents of the report and progress to date on delivering both the New Council Homes Programme (NCHP) and other programmes and projects to deliver 5,000 new affordable homes in the borough by 2024.

 

(2)     To note the demand forecasts and that the current programme would continue to reduce the demand for permanent Council Homes.

 

(3)     To delegate authority to the Strategic Director, Community Wellbeing, in consultation with the Lead Member for Housing and Welfare Reform, to agree pre-tender considerations, invite tenders, evaluate tenders and thereafter to award development / construction contracts with developers / contractors in respect of the site listed in section 6.5 of the report (Church End).

 

(4)     To delegate authority to the Strategic Director, Community Wellbeing, in consultation with the Lead Member for Housing and Welfare Reform, to agree pre-tender considerations, invite tenders, evaluate tenders and thereafter to award development / construction contracts with developers / contractors in respect of the sites listed in section 6.3, 6.7 and 6.10 of the report, should the Council be unable to agree costs with the contractor appointed from the SCAPE Framework.

 

(5)     To delegate authority to the Strategic Director, Community Wellbeing, in consultation with the Lead Member for Housing and Welfare Reform, to agree pre-tender considerations, invite tenders, evaluate tenders and thereafter to award any High Value supply, services and/or design contracts in respect of the sites listed in section 6.0 of the report.

8.

Kilburn Square Housing Projects pdf icon PDF 243 KB

This report provides an update on two current Housing projects at Kilburn Square; the major refurbishment of 5-90 Kilburn Square and the proposed infill development of new council homes.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)      To note the importance of the refurbishment works for the tower block and low rise maisonettes, and endorse the timeline and intention to establish a portfolio of options to support leaseholders with the payment of the recharge for the refurbishment works.

 

(2)      To note the increased engagement that was planned, primarily but not exclusively with residents of Kilburn Square for the proposed development, and endorse the project team to recommended changes to the designs following the outcome of engagement.

 

(3)      To delegate authority for the Strategic Director Community Wellbeing in consultation with the Lead Member for Housing and Welfare Reform to consult with those affected by the appropriation of Kilburn Square Site, the Clinic Site or the Brondesbury Road Site, (the Sites) and to consider the results from the equality monitoring highlighted in 6.2 of the report to ensure compliance with the Public Sector Equality Duty as well as the responses of the consultation and thereafter, and where relevant, to appropriate the Sites for planning purposes in order to facilitate the redevelopment of the site for which planning permission was being sought.

 

(4)      To delegate authority to the Strategic Director Community Wellbeing in consultation with the Lead Member for Housing & Welfare Reform to make an application to seek the Secretary of State’s consent under section 19 of the Housing Act 1985 to appropriate for another purpose (here for planning purposes in order to facilitate the redevelopment of the Sites for which Planning Permission is being sought) any part of Kilburn Square Site, the Clinic Site or the Brondesbury Road Site including any part consisting of a house or part of a house so that parts of these sites are no longer held for the purposes of Part ll of the Housing Act 1985.

 

(5)     To delegate authority to the Strategic Director Community Wellbeing in consultation with the Lead Member for Housing and Welfare Reform to undertake the consultation pursuant to section 122 (2A) of the Local Government Act 1972 to consider the response to the consultation to appropriate the open space for planning purposes in order to facilitate the redevelopment of the open space for which Planning Permission was being sought.

 

(6)     To agree to apply section 203 of the Housing and Planning Act to override third party rights and to pay affected third parties compensation where required by statute.

9.

Watling Gardens & Windmill Estate Infill Redevelopment Programme pdf icon PDF 500 KB

The report provides an update on the proposed housing development projects at Watling Gardens and Windmill Court.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)     To authorise the Strategic Director Community Wellbeing to seek the approval of the Secretary of State to redevelop the sites under Ground 10A of Schedule 2 of the Housing Act 1985 to obtain vacant possession of properties at Watling Gardens and Windmill Court separately in order to redevelop and or demolish each of the Sites.

 

(2)     To delegate authority for the Strategic Director Community Wellbeing to make an application to seek the Secretary of State’s consent under section 19 of the Housing Act 1985 to appropriate any part of Watling Gardens, Windmill Court or Kilburn Square including any part consisting of a house or part of a house so that parts of these sites were no longer held for the purposes of Part ll of the Housing Act 1985.

 

(3)     To delegate authority to the Strategic Director Community Wellbeing in consultation with the Lead Member for Housing & Welfare Reform to consider the impact of the Public Sector Equality implications and to ensure compliance with such duty and thereafter to consult with those affected by the appropriation of Watling Gardens and Windmill Court and to consider the responses of the consultation and thereafter and where appropriate to appropriate each of the sites separately for planning purposes in order to facilitate the redevelopment of the site for which planning permission was being sought.

 

(4)     To note the offers made to secure tenants and leaseholders within Appendix 1 and 2 of the report which aimed to maximise choice and secure a better match with individual circumstances, by offering shared ownership and shared equity options and reversion to tenancy for vulnerable leaseholders.

 

(5)     To authorise the purchase of leasehold interests required for the schemes by private treaty and delegate authority to Strategic Director Regeneration & Environment, in consultation with the Lead Member for Regeneration, Property and Planning to agree the terms of each purchase and enter into Contracts and to agree the payment of compensation in accordance with the Circular mentioned in section 6 of the report.

 

(6)     To delegate authority to the Strategic Director Community Wellbeing to take all necessary steps to commence the process for the making, confirmation and implementation of a Compulsory Purchase Order (CPO) for Watling Gardens or Windmill Court separately, including securing the appointment of suitable external advisors for each of the Sites and preparing all necessary CPO documentation under delegated authority.  The key steps to make a CPO are set out in section 6 of the report and prior to doing this there will be a need to consider and have due regard to the impact of the Council’s Public Sector Equality Duty

 

(7)     To agree that the use of CPO powers is exercised after balancing the rights of individual property owners with the requirement to obtain vacant possession of properties at Watling Gardens and Windmill Court.

 

(8)     To authorise serving of the initial demolition notices to suspend the secure tenants’ right to buy at Watling Gardens and Windmill Court and to serve the final demotion  ...  view the full decision text for item 9.

10.

Housing Rechargeable Repairs Policy pdf icon PDF 182 KB

This report presents a new Rechargeable Repairs Policy for consideration and approval.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)      To note the content of the report including the results of the resident consultation exercise and the Equality Impact Assessment

 

(2)      To approve the Housing Rechargeable Repairs Policy for implementation.

11.

Article 4 Directions Removing Permitted Development Rights for Change of Use From Class E commercial, business and service uses to C3 dwelling houses and redevelopment of office, research and development and light industry to C3 dwelling houses pdf icon PDF 413 KB

This report provides an update on recent changes to the planning system, implications and options open to the Council in relation to new permitted development (PD) rights.

 

Please note this report has been republished on 16/07/21 to include an addendum

Additional documents:

Decision:

Having noted the addendum to the report, Cabinet RESOLVED:

 

(1)      To note the changes to the planning system and the options for Article 4 Directions available.

 

(2)      To approve the making of Article 4 Directions removing the Town and Country Planning (General Permitted Development) (England) Order 2015 (as amended) permitted development rights for:

 

A)        Class MA commercial, business and service uses to dwelling houses and Class ZA demolition of buildings and construction of new dwellings in their place for all Strategic Industrial Locations and Locally Significant Industrial Sites designations within the draft Brent Local Plan as set out in Appendix 2 of the report;

B)        Class MA commercial, business and service uses to dwellinghouses and Class ZA demolition of buildings and construction of new dwellinghouses in their place for all draft Local Plan site allocations as set out in Appendix 3.

C)       (as amended within the addendum) Class M certain uses to dwelling houses and Class MA commercial, business and service uses to dwelling houses at ground floor level for all designated town centres and Class MA for use class E(g)(i) offices on non-ground floors as identified in the draft Brent Local Plan as set out in Appendix 4 of the report.

D)       Class MA for office, research and development and light industrial (Use Class E (g)) in the remainder of the borough outside areas covered by a), b) and c) recommended above as set out in Appendix 5 of the report.

 

(3)      To approve the delegation of consideration of representations received and the decision on whether to confirm the Article 4 directions to the Strategic Director of Regeneration and Environment in association with the Cabinet Member for Regeneration, Property and Planning.

12.

Proposals to change Special Educational Need Designation and change published admission numbers (PAN) for Phoenix Arch School pdf icon PDF 186 KB

This report provides Cabinet with a summary of the proposal to amend the special school designation of Phoenix Arch School from a designation of Autistic Spectrum Disorder (ASD) and Social, Emotional and Mental Health (SEMH) to ASD only, and the proposal to increase the Published Admission Number (PAN) within the school from 55 to a maximum of 68.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)      To approve the proposal to amend the designation of Phoenix Arch Special School from a designation of Autistic Spectrum Disorder (ASD) and Social, Emotional and Mental Health (SEMH) to ASD only.

 

(2)     To approve the proposal to increase the Published Admission Number (PAN) within the school from 55 to a maximum of 68, subject to the school gaining planning permission for an expansion of the existing school building.

13.

Brent Neighbourhood Community Infrastructure Levy (NCIL) Projects pdf icon PDF 1 MB

This report seeks Cabinet approval to the allocation of Neighbourhood CIL (NCIL) funds for  community projects over 100K from round two of the 2020/21 NCIL programme.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)      To approve the NCIL allocation of:

 

·                £194,988 for Jason Roberts Foundation - Connect Brent Project: to undertake much needed upgrading works at The Pavilion, the community centre where the charity was based. The project would make the centre an all-weather facility that could be used by residents and community groups all year-round, by erecting a steel canopy over the multi-games area and 5-a-side pitch.

 

·                £100,000 for Brent Music Service in partnership with local Harlesden schools and community groups – Brent Music Service Harlesden Music Centre Project: Providing local, easily accessible venues to address the barriers preventing CYP participation in out-of-school music activity. Weekly centres would be available for children in Harlesden schools and would become progressively more visible in the community as the project progressed.

 

·                £124,700 for Queen's Park Area Residents' Association (QPARA) in partnership with Brent Council – Keslake Pocket Park Improvements Project: The project would remodel Keslake Pocket Park to make it safer and design out anti-social behaviour, crime, loitering and littering by providing a layout and street components that created a well-lit, safe, and open space. There would be increased visibility both into and across the space and the new design would provide a pleasing visual amenity, as well as a small square area for the local community.

 

·                £100,000 for Alperton residents in partnership with Brent Council - Creating an Open Space for the Whole Community Project: The proposal by the residents was to enhance the quality of Alperton Sports Ground and address concerns raised by residents around the lack of outdoor and play facilities, anti-social behaviour, security and safety concerns as a result of development.

 

(2)     To note and endorse the NCIL applications less than £100,000 approved by the Panel as summarised in section 8.3 of the report.

 

(3)     To note that following approval of these projects, the final stage would involve the Grants Manager undertaking further scrutiny in order to ensure a deliverable measurable outcome analysis was completed in conjunction with the delivery agency. This would form part of a signed legally binding funding agreement that was regularly monitored. If the outcomes are not in line with Brent Council priorities and not agreed, the funding offer may be withdrawn.

14.

Financial Outturn Report 2020/21 pdf icon PDF 450 KB

This report sets out the outturn for income and expenditure versus the revenue budget for 2020/21 and other key financial data.

Additional documents:

Decision:

Cabinet REOLVED to note the overall financial outturn position for 2020/21.

15.

Qtr1 Financial Report 2021/22 pdf icon PDF 279 KB

This report sets out the current forecast of income and expenditure versus the revenue budget for 2021/22 and other key financial data.

Additional documents:

Decision:

Cabinet RESOLVED to note the overall financial position and the actions being taken to manage the issues arising as detailed within the report.

16.

Medium Term Financial Outlook pdf icon PDF 656 KB

This report sets out the overall financial position facing the Council and highlights the significant risks, issues and uncertainties with regards to the Council’s Medium Term Financial Strategy (MTFS). It also sets out the proposed budget setting strategy for 2022/23.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)     To note the contents of the report and the potential financial impact on the Council’s Medium Term Financial Strategy.

 

(2)     To agree the budget setting process for 2022/23, including the approach to consultation and scrutiny, as set out in section five of the report.

 

(3)     To note and agree the proposed 2020/21 capital budget carry forwards and capital virements, as set out in section six of the report.

 

(4)     To note the financial position with regards to the Housing Revenue Account, as set out in section seven of the report.

 

(5)     To note the financial position with regards to Schools and the Dedicated Schools Grant, as set out in section eight of the report.

17.

Corporate Performance - Q4 2020/21 Performance Report pdf icon PDF 399 KB

This report provides Cabinet with a corporate overview of performance information linked to the Borough Plan priorities for the fourth quarter of 2020/21.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)      To note the performance information contained in the report.

 

(2)     To note the current and future strategic risks associated with the information provided and agree the remedial actions on strategic risks identified as appropriate alongside the challenge on progress being provided with responsible officers as necessary.

18.

Exclusion of Press and Public

No items have been identified in advance of the meeting that will require the exclusion of the press or public.

Additional documents:

Decision:

There were no items that required the exclusion of the press or public.

19.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting in accordance with Standing Order 60.

Additional documents:

Decision:

None.