Agenda, decisions and minutes

Apologies for absence were received from: Councillor Southwood, W Mitchell Murray

Members are invited to declare at this stage of the meeting, any relevant personal and prejudicial interests and discloseable pecuniary interests in any matter to be considered at this meeting.

None

RESOLVED:-

that the minutes of the previous meeting held on 25 July 2016 be approved as an accurate record of the meeting.

None.

In accordance with Contract Standing Order 88, this report requests Cabinet approval for the Strategic Director Community Wellbeing to enter into an Access Agreement with the London Borough of Ealing to use the DPS for the provision of supported living, residential and nursing care home placements.

(i)            Cabinet noted that the DPS is a West London Alliance procurement initiative with Ealing Council acting as the contracting body on behalf of the London Boroughs of Brent, Barnet, Hillingdon, Hounslow, Hammersmith & Fulham, City of Westminster, and Royal Borough of Kensington & Chelsea.

(ii)          Cabinet noted that the Cabinet of Ealing Council has delegated authority to their Director of Adults Services to appoint suppliers onto the DPS throughout the 4-year term commencing on 1st September 2016 in accordance with the rules and section criteria.

(iii)         Cabinet approved that the Strategic Director Community Wellbeing  may enter into an Access Agreement with the London Borough of Ealing to use the DPS.

(iv)         Cabinet approved the use of the DPS for the procurement of contracts for the provision of supported living, residential and nursing care home placements throughout its term with the procurement of such contracts being exempt from the normal requirement of Brent Council’s Contract Standing Order and Financial Regulations for good operational and/or financial reasons in accordance with the Contract Standing Order 84(a).

(v)          Cabinet delegated authority to the Strategic Director Community Wellbeing to award High Value Contracts procured through the DPS if they have a contract value of less than £1,000,000 for the reasons detailed in paragraph 4.8.

Councillor Hirani, Cabinet Member for Community Wellbeing, introduced the report stating that, in February 2016 , Cabinet granted approval for Brent Adult Social Care to participate in a collaborative procurement with the West London Alliance (WLA) for the establishment of a dynamic purchasing system for the provision of supported living, residential and nursing care home placements.

Councillor Hirani stated that the procurement was led by the London Borough of Ealing and Cabinet gave approval for the use of Ealing’s contract standing orders and financial regulations as per Contract Standing Order 85.

Councillor Hirani stated that, in July 2016, the London Borough of Ealing Cabinet granted approval for the Director of Adults Services to appoint suppliers onto the West London Alliance (WLA) Care Home and Supported Living Dynamic Purchasing System (DPS) throughout the 4-year term in accordance with its rules and selection criteria.

Councillor Hirani stated that this report requests Cabinet approval for the Strategic Director Community Wellbeing to enter into an Access Agreement with the London Borough of Ealing to use the DPS for the provision of supported living, residential and nursing care home placements.

RESOLVED:

(i)            Cabinet noted that the DPS is a West London Alliance procurement initiative with Ealing Council acting as the contracting body on behalf of the London Boroughs of Brent, Barnet, Hillingdon, Hounslow, Hammersmith & Fulham, City of Westminster, and Royal Borough of Kensington & Chelsea.

(ii)          Cabinet noted that the Cabinet of Ealing Council has delegated authority to their Director of Adults Services to appoint suppliers onto the DPS throughout the 4-year term commencing on 1st September 2016 in accordance with the rules and section criteria.

(iii)         Cabinet approved that the Strategic Director Community Wellbeing  may enter into an Access Agreement with the London Borough of Ealing to use the DPS.

(iv)         Cabinet approved the use of the DPS for the procurement of contracts for the provision of supported living, residential and nursing care home placements throughout its term with the procurement of such contracts being exempt from the normal requirement of Brent Council’s Contract Standing Order and Financial Regulations for good operational and/or financial reasons in accordance with the Contract Standing Order 84(a).

(v)          Cabinet delegated authority to the Strategic Director Community Wellbeing to award High Value Contracts procured through the DPS if they have a contract value of less than £1,000,000 for the reasons detailed in paragraph 4.8.

This report requests approval for Brent Adult Social Care to participate in a collaborative procurement with the London (Community Equipment) Consortium for the establishment of a framework for provision of community equipment goods and services.

(i)            Cabinet gave approval to the council to participate in a collaborative procurement led by the London Borough of Hammersmith & Fulham to establish a framework for community equipment goods and services.

(ii)          Cabinet gave approval to the collaborative procurement exercise detailed in 2.1 above being exempt from the normal requirements of Brent Council’s Contract Standing Orders and Financial Regulations for good operational and/or financial reasons in accordance with the Contract Standing Order 84(a) and 85(c).

(iii)         Cabinet gave approval to the pre tender considerations set out in at paragraph 3.16 of this report.

Councillor Hirani, Cabinet Member for Community Wellbeing, introduced the report informing Cabinet that the report requests approval for Brent Adult Social Care to participate in a collaborative procurement with the London (Community Equipment) Consortium for the establishment of a framework for provision of community equipment goods and services.

Councillor Hirani stated that the proposed procurement is to be led by the London Borough of Hammersmith and Fulham therefore approval is also sought as required by Contract Standing Order 85 to use Hammersmith and Fulham’s Contract Standing Orders and Financial Regulations.

RESOLVED:-

(i)            Cabinet gave approval to the council to participate in a collaborative procurement led by the London Borough of Hammersmith & Fulham to establish a framework for community equipment goods and services.

(ii)          Cabinet gave approval to the collaborative procurement exercise detailed in 2.1 above being exempt from the normal requirements of Brent Council’s Contract Standing Orders and Financial Regulations for good operational and/or financial reasons in accordance with the Contract Standing Order 84(a) and 85(c).

(iii)         Cabinet gave approval to the pre tender considerations set out in at paragraph 3.16 of this report.

This report is seeking approval to commence the procurement of Health Visiting and School Nursing services. The report also sets out benefits associated with combining the individual contracts including financial benefits.

(i)            Cabinet approved the preferred commissioning option as set out in section 5.1 of the report.

(ii)          Cabinet approved inviting tenders for the combined 0-19 Health Visiting and School Nursing services on the basis of the pre - tender considerations set out in paragraph 5.5 of the report.      

(iii)         Cabinet gave approval to officers to evaluate the tenders referred to in 2.2 above on the basis of the evaluation criteria set out in paragraph 5.5 (vi) of this report.

(iv)         Cabinet delegated to the Strategic Director of Community and Wellbeing the authority to award the 0-19 combined Health Visiting and School Nursing Contract in consultation with the Cabinet Member for Community Wellbeing, following a compliant procurement process.

Councillor Hirani, Cabinet Member for Community Wellbeing, introduced the report stating that the responsibility for the commissioning of 0-5 children’s public health services transferred from NHS England (NHSE) to local authorities on 1st October 2015.

He stated that in December 2015 a paper went to Cabinet which agreed for the contract to be extended for another year until March 2017 using the current service specification. The contract for Health Visiting and Family Nurse Partnership (FNP) services for Brent is held with London North West Healthcare Trust (LNWHT).

He stated that , in April 2013 the responsibility of 5 -19 children’s public health services transferred from NHSE to local authority responsibility including:

1.    The Healthy Child Programme for children and young people aged 5-19 years

2.    The National Child Measurement Programme,

3.    Vision Screening

Councillor Hirani stated that the contract for School Nursing for Brent is held with Central London North West Healthcare Trust (LNWHT). He informed Cabinet that this report is seeking approval to commence the procurement of Health Visiting and School Nursing services. The report also sets out benefits associated with combining the individual contracts including financial benefits.

RESOLVED:-

(i)            Cabinet approved the preferred commissioning option as set out in section 5.1 of the report.

(ii)          Cabinet approved inviting tenders for the combined 0-19 Health Visiting and School Nursing services on the basis of the pre - tender considerations set out in paragraph 5.5 of the report.      

(iii)         Cabinet gave approval to officers to evaluate the tenders referred to in 2.2 above on the basis of the evaluation criteria set out in paragraph 5.5 (vi) of this report.

(iv)         Cabinet delegated to the Strategic Director of Community and Wellbeing the authority to award the 0-19 combined Health Visiting and School Nursing Contract in consultation with the Cabinet Member for Community Wellbeing, following a compliant procurement process.

This report updates members on Treasury Management activity and confirms that the Council has complied with its Prudential Indicators for 2015/16.

(i)            Cabinet noted the 2015/16 Treasury Management outturn report, which is substantively the same as reviewed at Audit Committee on 30^th June, which will in turn be presented to Council, in compliance with CIPFA’s Code of Practice on Treasury Management (the Code).

Councillor McLennan, Deputy Leader of the Council, introduced the report to update members on Treasury Management activity and confirm that the Council has complied with its Prudential Indicators for 2015/16.

Councillor McLennan, Deputy Leader of the Council, highlighted two uncertainties surrounding the Council’s financial situation: the impact of the Brexit vote; impact of interest changes.

RESOLVED:

(i)            Cabinet noted the 2015/16 Treasury Management outturn report, which is substantively the same as reviewed at Audit Committee on 30^th June, which will in turn be presented to Council, in compliance with CIPFA’s Code of Practice on Treasury Management (the Code).

The following item is not for publication as it relates to the following category of exempt information as specified in the Local Government Act 1972 namely:

Information relating to the financial or business affairs of any particular person (including the authority holding that information

APPENDIX:  West London Alliance Care Home and Supported Living Dynamic Purchasing System (DPS) (APC2 WLA)

(report above relates)

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting in accordance with Standing Order 64.

None.