Agenda, decisions and minutes

Apologies for absence were received from Councillors Conneely, Gbajumo & Shah.

The Mayor reported that apologies for absence had been received from Councillors Conneely, Gbajumo and Shah.

An apology for lateness was received from Councillor Donnelly-Jackson.

The Mayor welcomed all those present to the meeting and thanked everyone for their attendance.

To confirm as a correct record, the minutes of the previous Council meeting held on Monday 11 July 2022.

AGREED that the minutes of the Council meeting held on Monday 11 July 2022 be approved as a correct record.

It was RESOLVED that the minutes of the previous meeting held on Monday 11 July 2022 be approved as a correct record.

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

No declarations of interest were made at the meeting.

There were no declarations of interest made at the meeting.

To receive any announcements from the Mayor.

Announcements from the Mayor were noted in relation to:

·                Tributes and remembrance of HRH Her Majesty the Queen including a moments silence and contributions by the Leader of the Council and Councillor Maurice (on behalf of the Conservative Group) and Councillor Georgiou (as Leader of the Liberal Democrats Group).

·                Community Cohesion within the borough including a statement by the Multi-Faith Forum and contributions from the Leader of the Council and Leaders of both Opposition Groups.

·                Brent Care Awards for Social Care Staff.

·                Brent Summer Reading Challenge.

·                Petitions.

The Mayor made the following announcements:

(i)     Remembrance & Tributes to HRH Her Majesty the Queen

Following HRH Her Majesty the Queen’s state funeral earlier in the week, the Mayor began his announcements in remembrance and tribute following the passing of Her Majesty the Queen.

Having led the period of mourning across the borough, the Mayor advised that he had also written to the new Sovereign and Royal Family to express condolences and deepest sympathy on behalf of the borough following the sad passing of Her Majesty Queen Elizabeth II.

In paying tribute to the late Queen, the Mayor felt it important to recognise not only her long and valued service to both the country and commonwealth but also the leadership provided throughout her reign as sovereign.  Reflecting on her commitment to public and voluntary service, the Mayor also felt it important to highlight the inspiration she had provided for so many, especially in relation to young people, the preservation of wildlife and the environment.

The Mayor then invited comments from representatives of each Group in memory and tribute to the late Queen and began by inviting Councillor Muhammed Butt (as Leader of the Council) to speak on behalf of the Labour Group.

Councillor Muhammed Butt (as Leader of the Council) opened the tributes on behalf of the Labour Group by also recognising and commending the Queen’s long commitment to public service and reflecting on the deep respect in which she had been held not only across the country and commonwealth but also across the world.  On a personal basis, he recalled his and his own family’s personal engagement and interaction with the Queen and Royal Family, including during various visits to the borough and recognised how much she would be missed, given her length of service as Monarch.

The Mayor then invited Councillor Maurice to speak on behalf of the Conservative Group, who also felt it important to recognise and respect the sense of loss expressed during the period of national mourning from around the world.  In highlighting the Queens strong commitment to public service and in representing all those who had settled in the United Kingdom from across the world, he also took the opportunity to wish the new king well in his transition as sovereign.

As a final contribution, Councillor Georgiou was then invited to speak on behalf of the Liberal Democrats Group.  In supporting the sentiments already expressed he also paid tribute to the late Queen’s long and selfless commitment to public service and felt it important to reflect on the comments made by the Archbishop of Canterbury in welcoming world leaders attending her state funeral in relation to those who serve often being loved whilst those who cling to power and privilege were often forgotten.

The Mayor thanked members for their contributions and tributes and as a mark of sympathy and condolence to both the new Sovereign and Royal Family invited all present to join him in observing a moments silence in memory of the late  ...  view the full minutes text for item 5.

To agree any appointments to Committees and Outside Bodies in accordance with Standing Order 30(g).

No membership changes were received for approval at the meeting.

The Mayor advised that there were no appointments to Council Committees, Sub Committees and other bodies which had been received for consideration so moved straight on to the next item.

To hear any deputations requested by members of the public in accordance with Standing Order 32.

NOTED the deputation received from Keith Anderson (representing Kilburn Village Residents Association, three neighbouring Resident Associations and the Kilburn Forum) regarding the Kilburn Square Infill Scheme.  Whilst recognising the impact of the increasing demand for affordable, family sized social housing within the borough, concerns were expressed as part of the deputation about the proposed scale and shape of the Kilburn Square Infill scheme and resulting impact on the wellbeing and quality of life for both new and existing residents in the area.  In noting the reduction in scale of the proposals from those originally planned and benefits from some of the landscape and infrastructure improvements proposed, it was felt that the revised scheme would still have a detrimental impact on existing amenity space (involving the removal of green space and trees) and in terms of damaging the estates existing sense of place.  Concerns were also raised in relation to the extent of the consultation and engagement undertaken with local residents and overall balance of the scheme when tacking account of the views expressed by the local community.  As a result Mr Anderson advised that the deputation was asking the Council to reconsider the current scale of the proposals in advance of the final planning application being submitted.

In welcoming and responding to the deputation, Councillor Knight, as Cabinet Member for Housing, Homelessness and Renters Security whilst understanding the concerns highlighted, felt there was also a need to recognise the scale and impact of the current level of housing need and demand for affordable social housing across the borough.  In seeking to address the balance between meeting this need and minimising the impact on existing local residents she felt it important to recognise the level of engagement undertaken, which alongside the planned enhancements to communal amenity space and public realm across the estate, had resulted in significant changes being made to the overall scale and design of the Kilburn Square scheme.  Whilst acknowledging the concerns raised it was felt the current proposals therefore provided a balance in seeking to minimise the impact on new and existing residents given the scale of housing need to be addressed.

The Mayor advised that he had accepted a request for a deputation to be presented at the meeting by Mr Keith Anderson, representing the Kilburn Village Residents Association three neighbouring Resident Associations and the Kilburn Forum, regarding the Kilburn Square Infill Scheme.

Unless otherwise indicated by members, the Mayor advised that he intended to allow Mr Anderson up to five minutes to present the deputation. He would then allow Councillor Knight, as Cabinet Member for Housing, Homelessness and Renters Security, up to two minutes to respond to the deputation.

As no objections were raised on the approach outlined, the Mayor welcomed Mr Anderson to the meeting and invited him to present his deputation.

Whilst recognising the impact of the increasing demand for affordable, family sized social housing within the borough, Mr Anderson began his deputation by highlighting concerns expressed about the proposed scale and shape of the Kilburn Square Infill scheme and resulting impact on the wellbeing and quality of life for both new and existing residents in the surrounding area.  In noting the reduction in scale of the proposals from those originally planned and benefits from some of the landscape and infrastructure improvements proposed, it was felt that the revised scheme would still have a detrimental impact on existing amenity space (involving the removal of green space and trees) and in terms of damaging the estates existing sense of place.  Concerns were also raised, as part of the deputation, in relation to the extent of the consultation and engagement undertaken with local residents and overall balance of the scheme when tacking account of the views expressed by the local community.  As a result, Mr Anderson advised he was asking the Council to reconsider the current scale of the proposals in advance of the final planning application being submitted.

In responding to the deputation Councillor Knight, as Cabinet Member for Housing, Homelessness and Renters Security, whilst understanding the concerns highlighted felt there was also a need to recognise the scale and impact of the current level of housing need and demand for affordable social housing across the borough.  In seeking to address the balance between meeting this need and minimising the impact on existing local residents she felt it important to recognise the level of engagement undertaken, which alongside the planned enhancements to communal amenity space and public realm across the estate, had resulted in significant changes being made to the overall scale and design of the Kilburn Square scheme.  In acknowledging the concerns raised and thanking Mr Anderson for the deputation it was felt the current proposals needed to be seen in the context of providing a balance that sought to minimise the impact of the development on new and existing residents whilst also assisting to address the demand for affordable social housing within the borough.

The Mayor thanked Councillor Knight for her response and advised as this now concluded consideration of the deputation he would move on to the next item.

To receive questions submitted by the public to Cabinet Members, in accordance with Standing Order 33.

Members are asked to note that the eight public questions received along with their written responses have now been republished with the agenda.

(Agenda republished to include Public Questions and responses on 13 September 2022)

NOTED

1.         The written and supplementary verbal response provided by the Cabinet Member for Housing, Homelessness and Renters Security to a public question submitted by Pete Firmin regarding the maintenance of communal areas and housing blocks within the Alpha Place estate, Kilburn.

2.         The written response provided by the Cabinet Member for Environment, Infrastructure & Climate Action to a public question submitted by Amitabh Ghuwalewala regarding food waste collection and resident parking for a multi storey housing block on North End Road, Wembley Park. No supplementary question was received.

3.         The written response provided by the Cabinet Member for Environment, Infrastructure & Climate Action to a public question submitted by Neil Ireland regarding the introduction of Low Traffic Neighbourhoods. No supplementary question was received.

4.         The written response provided by the Cabinet Member for Environment, Infrastructure & Climate Action to a public question submitted by Peter Maguire regarding Wembley event day traffic management . No supplementary question was received.

5.         The written response provided by the Cabinet Member for Planning & Regeneration to a public question submitted by Rok Rajar regarding the planning obligation agreement and service charges for a block within the Wembley North West Lands development. No supplementary question was received.

6.         The written and supplementary verbal response provided by the Cabinet Member for Housing, Homelessness and Renters Security to a public question submitted by Martin Francis regarding Building Fire Safety Regulations and issuing of Personal Emergency Evacuation Plans (PEEPs).

7.         The written and supplementary verbal response provided by the Cabinet Member for Housing, Homelessness and Renters Security to a public question submitted by Marc Etukudo regarding the impact of a proposed housing development at Newland Court on neighbouring amenity and local residents health and wellbeing.

8.         The written and supplementary verbal response provided by the Cabinet Member for Environment, Infrastructure & Climate Action to a public question submitted by John Poole regarding the action being taken to tackle pollution and flooding within Wealdstone Brook.

The Mayor advised that the following eight questions had been received from members of the public:

Question 1 from Pete Firmin to Councillor Knight, Cabinet Member for Housing, Homelessness and Renters Security regarding the maintenance of communal areas and housing blocks within the Alpha Place estate, Kilburn.

Question 2 from Amitabh Ghuwalewala to Councillor Krupa Sheth, Cabinet Member for Environment, Infrastructure & Climate Action, regarding food waste collection and resident parking for a multi storey housing block on North End Road, Wembley Park.

Question 3 from Neil Ireland to Councillor Krupa Sheth, Cabinet Member for Environment, Infrastructure & Climate Action, regarding the introduction of Low Traffic Neighbourhoods.

Question 4 from Peter Maguire to Councillor Krupa Sheth, Cabinet Member for Environment, Infrastructure & Climate Action, regarding Wembley event day traffic management.

Question 5 from Rok Rajar to Councillor Tatler, Cabinet Member for Regeneration & Planning, regarding the planning obligation agreement and service charges for a block within the Wembley North West Lands development.

Question 6 from Martin Francis to Councillor Knight, Cabinet Member for Housing, Homelessness and Renters Security, regarding Building Fire Safety Regulations and issuing of Personal Emergency Evacuation Plans (PEEPs).

Question 7 from Marc Etukudo to Councillor Knight, Cabinet Member for Housing, Homelessness and Renters Security regarding the impact of a proposed housing development at Newland Court on neighbouring amenity and local residents health and wellbeing.

Question 8 from John Poole to Councillors Krupa Sheth, Cabinet Member for Environment, Infrastructure & Climate Action, and Nerva, Cabinet Member for Public Health & Adult Social Care regarding the action being taken to tackle pollution and flooding within Wealdstone Brook.

Members noted the written responses provided on each of the questions, which had been circulated with the agenda.  The Mayor advised that each member of the public had been invited to attend the meeting.  Whilst Amitabh Ghuwalewala, Neil Ireland, Peter Maguire and Rok Rajar had been unable to attend, members were advised that Pete Firmin, Martin Francis, Marc Etukudo and John Poole were all present in order to ask a supplementary question following the written responses provided to their questions.

The Mayor welcomed them all to the meeting and the following supplementary questions were asked of the relevant Cabinet Member(s).

Question 1: Supplementary Question from Pete Firmin to Councillor Knight, Cabinet Member for Housing, Homelessness and Renters Security

Having noted the written response provided, Mr Firmin highlighted ongoing concerns regarding the maintenance of communal areas and housing blocks within the Alpha Place estate, Kilburn.  Despite a plan of action having been developed he outlined issues still needing to be addressed in relation to communal bins, litter, broken paving slabs, steps and damage to footpaths and the highway as a result of flooding.  In addition, concerns were raised in relation to changes affecting access to green areas on the estate and outstanding faults reported in relation to footpath lighting, which were still to be addressed.  As a supplementary question he therefore asked the Cabinet Member for her views on the efficiency of the Housing Estate repairs and maintenance process.  ...  view the full minutes text for item 8.

For Members to consider any petitions with more than 200 signatures on which a debate has been requested, in accordance with the Council’s Petition Rules and Standing Order 66.

No petitions were presented at the meeting.

The Mayor advised that no requests for debates on any petitions had been received for consideration at the meeting.

To receive an annual report from the Leader of the Council, in accordance with Standing Order 38.

NOTED the annual report provided by the Leader of the Council on the work of the Council and state of the borough.

The Mayor then invited Councillor Muhammed Butt, as Leader of the Council, to present his Annual Report on the work of the Council and State of the Borough.

Councillor Muhammed Butt opened his annual report by reflecting on the passing of the Queen, which he felt marked the end of a long “Elizabethan” era for the country, which had demonstrated all the required values in terms of public service, including dignity and loyalty, as a benchmark for all in public life to follow.  Whilst recognising that not every member in the Council Chamber was a natural monarchist, he felt it important to recognise and respect the late Queens sense of duty to the crown and people across the United Kingdom and Commonwealth she represented.

In recognising the succession as a period of renewal, Councillor Butt then moved on to focus on what he regarded to be the ongoing crisis in terms of public services presided over by the Conservative Government following their 12 years in power.  Referring to the challenges in terms of Adult Social Care, the housing market, NHS, water pollution, energy supplies and the current economic climate he felt these reflected a broken and failed approach by the Government and lack of ideas and leadership at a time when these were most needed, given the ongoing impact on local residents of the cost-of-living crisis and failures in terms of Brexit.

In summing up, Councillor Muhammed Butt looked ahead to the Governments upcoming fiscal statement and hoped this was used as an opportunity to address the challenges identified by providing investment in public services rather than tax cuts for the wealthiest in society and to see a return to the values and qualities displayed by the late queen in relation to public duty, service and honesty in order to deliver what he felt was a much needed sense of renewal within the country.

The Mayor thanked the Leader for his Annual Report and then advised that he would open up the debate for contributions from other members, starting with a response from the Conservative and Liberal Democrats Group.

In responding to the Annual Report Councillor Kansagra, as Leader of the Conservative Group, felt it was important to recognise the poor financial state of the country inherited from the previous Labour Government in 2010 and nature of the challenges faced since then in relation to the fiscal deficit which had need to be addressed, delivery of Brexit and the Covid pandemic.  Despite these challenges he felt there was need to recognise and commend the Government for the way in which they had implemented the roll out of the covid vaccine programme and dealt with the pandemic as well as the rise in energy prices and cost-of-living crisis arising as a result of the war in Ukraine.  In highlighting the significant package of financial support provided for businesses and individuals to assist in managing the increase in energy bills, ongoing impact of the pandemic and cost-of-living crisis by the Government he  ...  view the full minutes text for item 10.

To receive a report from the Leader of the Council in accordance with Standing Order 31 providing an update on any key or significant issues arising from any matter within the responsibility of the Cabinet.

NOTED the report and update provided at the meeting by Councillor Muhammed Butt, as Leader of the Council, highlighting the work being undertaken across each Cabinet portfolio in order to provide ongoing support and services to residents within the borough.  As part of the update the Leader took the opportunity to outline the work being undertaken to manage the Council’s finances as efficiently as possible; to deliver the Councils new council housing programme alongside its wider estate and regeneration programme of activities; to focus on community safety and protection; to deliver the wide range of environmental improvements across the borough and ensure all children and young people had the opportunities needed to succeed; to support residents in tackling the cost of living crisis and to ensure the necessary levels of care, advice and guidance continued to be made available in relation to public health and adult social care with a focus around engaging and supporting the local community.

The Mayor then invited Councillor Muhammed Butt, as Leader of the Council, to introduce the report updating members on the work being undertaken across each Cabinet portfolio in order to provide ongoing support and services to residents within the borough.  In presenting the report, the Leader highlighted the work being undertaken to manage the Council’s finances as efficiently as possible; to deliver the Councils new council housing programme alongside its wider estate and regeneration programme of activities; to focus on community safety and protection; to deliver the wide range of environmental improvements across the borough and ensure all children and young people had the opportunities needed to succeed; to support residents in tackling the cost of living crisis and to ensure the necessary levels of care, advice and guidance continued to be made available in relation to public health and adult social care with a focus around engaging and supporting the local community.  Finally, members were asked to note that no Executive decisions had been taken under the Council’s urgency procedures, since the previous update provided for the Council meeting in July.

The Mayor thanked the Leader for his report and it was RESOLVED to formally note the update provided.

For questions to be put to members of the Cabinet by Opposition and Non-Cabinet Members in accordance with Standing Order 35.

Under the new arrangements agreed as part of the changes to the Constitution at the Annual Council meeting, five advance notice questions have been received under this item.  The questions along with written responses provided have now been republished as part of the agenda.

Members are asked to note that this session will also include an opportunity (within the time available) for other Non-Cabinet members and the Opposition to ask questions of Cabinet Members.

(Agenda republished to include Advance Notice Questions and responses on 16 September 2022)

NOTED

1.      The written and supplementary verbal response provided by the Cabinet Member for Environment, Infrastructure and Climate Action to a question submitted by Councillor Kelcher regarding the impact being created by the increase in movements of HGVs within Harlesden Town Centre and the surrounding area and work being undertaken with the Old Oak & Park Royal Development Corporation (ODPC) to tackle the issues being created as a result of the current weight restriction on nearby bridge in terms of available alternative access routes.

2.      The written and supplementary verbal response provided by the Deputy Leader and Cabinet Member for Finance, Resources & Reform to a question submitted by Councillor Molloy in relation to the Council’s commitment towards supporting the Council’s for Fair Tax Declaration.

3.      The written and supplementary verbal response provided by the Cabinet Member for Children, Young People and Schools to a question submitted by Councillor Kennelly recognising the achievements of pupils across Brent in terms of their GCSE, AS and A Level results and ongoing support being provided in relation to securing future levels of attainment.

4.      The written and supplementary verbal response provided by the Cabinet Member for Public Health & Adult Social Care to a question submitted by Councillor Hirani regarding the measures being taken to encourage the take up of the polio booster vaccination linked to the virus being identified within wastewater sampled from Brent by the UK Health Security Agency working with the Medicines & Health Care Products Regulatory Agency (MHC).

5.      The written and supplementary verbal response provided by the Cabinet Member for Environment, Infrastructure & Climate Action to a question submitted by Councillor Georgiou regarding the funding, timescales and programme of delivery for Active Travel schemes across Brent including proposals to further develop cycling infrastructure working in conjunction with the Brent Cycling Campaign.

Responses were also provided by the relevant Cabinet Members on the following additional questions raised during the open session of this part of the meeting:

·                Councillor Lorber seeking to explore concerns in relation to the use of Shared Ownership as part of the Council’s package of Affordable Housing products and options.

·                Councillor Maurice regarding compliance of the current CCTV system to enforce bus lane restrictions across the borough.

·                Councillor Afzal regarding the measures being taken to secure the necessary accountability from Housing Management companies in seeking to protect renters security during the current cost of living and housing crisis.

·                Councillor Chan regarding progress implementing the School Streets initiative and engagement with schools and parents in order to ensure the success of the programme.

·                Councillor Long regarding the inspection programme and process for reporting concerns regarding the condition of yellow parking restrictions and pedestrian crossings particularly where they had been worn or were in need of replacement, given safety concerns.

·                Councillor Miller regarding delivery of infrastructure to support cycling across the borough, including safe cycle storage facilities and cycle lanes.

·                Councillor Kansagra regarding the current planning requirements in relation to the installation of cavity wall insulation.

·                Councillor Kennelly seeking assurances on the actions  ...  view the full decision text for item 12.

Before moving on to consider the questions submitted by non-Cabinet members, the Mayor reminded Members that a total of 30 minutes had been set aside for this item, which would begin with consideration of the written questions submitted in advance of the meeting along with any supplementary questions. Once these had been dealt with, the remaining time available would then be opened up for any other non-Cabinet members to question Cabinet Members (without the need for advance notice) on matters relating to their portfolio.

The Mayor advised that five written questions had been submitted in advance of the meeting for response by the relevant Cabinet Member and the written responses circulated within the agenda were noted. The Mayor then invited supplementary questions on the responses which had been provided:

11.1  Councillor Kelcher thanked Councillor Krupa Sheth, as Cabinet Member for Environment, Infrastructure and Climate Action, for the written response in relation to his question regarding the impact being created by the increase in movements of HGVs within Harlesden Town Centre and the surrounding area.  As a supplementary question Councillor Kelcher asked for an update on work being undertaken with the Old Oak & Park Royal Development Corporation (ODPC) and other partners to tackle the issues being created as a result of the current weight restriction on a nearby bridge affecting traffic flows in the area and in terms of available alternative access routes.

In response, Councillor Krupa Sheth advised that as the bridge referred to fell within the boundary of Hammersmith & Fulham the strengthening works would require identification of the necessary funding and also agreement between them, ODPC, TfL and Network Rail.  Whilst discussions had been undertaken no firm plan had yet been agreed.  As a result, Councillor Krupa Sheth advised that she would be willing to liaise further with relevant stakeholders along with the London Assembly Member in an effort try and progress discussions in recognition of the impact the current weight restrictions on the bridge had in limiting the options for diverting HGV traffic around the town centre and surrounding area.  In addition, she advised that she would be willing to visit the area and undertake further discussions with local ward councillors in order to consider options for a longer-term solution to manage and mitigate the flow of traffic within the town centre and surrounding area.

11.2  Councillor Molloy thanked Councillor Mili Patel, as Deputy Leader and Cabinet Member for Finance, Resources and Reform, for the written response in relation to his question on support for the Council’s for Fair Tax Declaration.  In welcoming the commitment outlined within the response, Councillor Molloy, as a supplementary question, sought further detail on the Council’s plans to sign up to the Fair Tax Declaration.

In response, Councillor Mili Patel thanked Councillor Molloy for highlighting the work being undertaken by the Fair Tax Foundation with local authorities to collectively encourage fair tax practices amongst their suppliers.  As such, she advised the Council was commitment towards supporting the Council’s for Fair Tax  ...  view the full minutes text for item 12.

To receive reports from the Chairs of the Council’s Scrutiny Committees in accordance with Standing Order 36.  The reports have been attached as follows:

12.1    Resources & Public Realm Scrutiny Committee

(Agenda republished to include Resources & Public Scrutiny Committee Update report on 13 September 2022)

12.2    Community & Wellbeing Scrutiny Committee

Members are asked to note that this session will include an opportunity (within the time available) for Non-Cabinet Members to ask questions of relevant Scrutiny Chair’s in relation to the remit of their Committees.

NOTED the update reports provided by the Vice-Chair of the Resources & Public Realm and Chair of the Community and Wellbeing Scrutiny Committees.

A response was also provided by the Chair of the Community & Wellbeing Scrutiny Committee on the following additional question raised during the open session of this part of the meeting:

Councillor Kabir regarding engagement of the voluntary & community sector in the work being undertaken through the North West London Joint Health Overview & Scrutiny Committee to review palliative and end of life care.

Before being presented with the updates from each Scrutiny Committee, the Mayor reminded members the time set aside for this item was 12 minutes, with each Chair having up to three minutes in which to highlight any significant issues arising from the work of their Committees.  Once these updates had been provided, the remaining time available would then be opened up for any other non-Cabinet members to question (without the need for advance notice) the Scrutiny Committee Chairs on matters relating to the work of their Committee.

As Councillor Conneely had given her apologies for the meeting, the Mayor invited Councillor Long as Vice-Chair of the Committee to introduce the update report on the work being undertaken by the Resources & Public Realm Scrutiny Committee, with the following issues highlighted:

·            The broad ranging nature of the Scrutiny Committee’s ongoing work programme for 2022-23.  This had included recent updates on the plans being developed to address the uncertainties and risks associated with the current level of economic and financial uncertainty as part of the Council’s budget setting process for 2023-24 and Medium Term Financial strategy alongside a progress update on delivery of the Council’s Digital Inclusion Strategy.

·            Other issues which had been subject to review included progress on implementation of the recommendations from the Baroness Casey review in relation to the management of events at Wembley following the UEFA Euro 2020 Final and on the actions being taken by the Council to support residents in managing the cost-of-living crisis.

·            These reviews had led to a number of recommendations and suggestions for improvements being made, progress against which was now being regularly monitored through a scrutiny tracker update.

·            As part of future reviews the Committee would be considering the Council’s grants programme at their next meeting alongside the Safer Brent Partnership Annual Report with Councillor Long also highlighting the commitment to maintain a watching brief on items scheduled for decision on the Council’s Forward Plan as part of the Committee maintaining a flexible work programme that remained responsive to the needs of members and local residents.

The Mayor thanked Councillor Long for her update and then invited Councillor Ketan Sheth as chair of the Community and Wellbeing Scrutiny Committee to introduce the update report on the work being undertaken by that Committee.  The following issues were highlight as part of the update:

·            In reflecting on the period of national mourning following the death of HRH The Queen, Councillor Ketan Sheth began his update by advising of the decision taken to postpone the last meeting of the North West London Joint Health Overview & Scrutiny Committee (JHOSC) which had been scheduled to take place in advance of the state funeral.  He confirmed this had now been rescheduled to meet in October.

·            Key issues considered at the previous JHOSC had been an update on emerging issues highlighted through the recently established Northwest London Integrated Care System, a review of proposals for an elective orthopaedic centre at Central Middlesex Hospital and new community diagnostic centres in North  ...  view the full minutes text for item 13.

To receive a report from the Vice-Chair of the Audit & Standards Advisory Committee, in accordance with Standing Order 37.

NOTED the update report provided by the Vice Chair of the Audit & Standards Advisory Committee.

The Mayor invited Councillor Chan, as the Vice-Chair of the Audit & Standards Advisory Committee, to introduce the report updating members on the work of the Committee.

In terms of issues highlighted, Councillor Chan drew members’ attention to the important role and work undertaken by the Committee in relation to monitoring and advising on various governance matters relating to audit activity, the Council’s finance, accounting and regulatory framework and members standards of conduct.  As one of their key responsibilities, members were advised that the Committee were in the process of reviewing and signing off the Council’s Annual Statement of Accounts 2021-22 having considered the External Auditors report.  The Committee were also continuing to monitor the Council’s Strategic Risk Register which had included the recent addition of the impact arising from the cost-of-living crisis.  As part of their focus on this issue, members had also received a demonstration of the Financial Inclusion Dashboard being used as a business tool to assist in targeting support for local residents and were also keen to develop cross cutting work with scrutiny around the same issue.

Councillor Chan advised the Committee were looking forward to continuing their work with members and other key stakeholders to ensure the necessary focus was maintained in relation to compliance and control of the Council’s key governance arrangements.

The Mayor thanked Councillor Chan for the update provided and it was RESOLVED that the report be noted.

To enable Non Cabinet Members to raise an issue of relevance to Brent for debate on which notice has been provided in accordance with Standing Order 34 and to receive reports from Cabinet members, as required, on any issues previously raised.

Members are asked to note that the subject identified for debate at this meeting is as follows:

One Hour Free Parking on Brent’s High Streets

The motion put forward as the basis for this debate has been attached.

(Agenda republished to include subject of debate and accompanying motion on 13 September 2022)

The following motion was declared LOST and therefore not approved as the outcome of the non-cabinet member debate:

“One Hour Free Parking on Brent’s High Streets

This Council notes:

That following the pandemic local businesses have been impacted and require economic recovery support.  Brent Council’s Covid-19 Recovery Strategy sets out a number of objectives to support local businesses.

The high priority highlighted by businesses in relation to parking, as part of the economic recovery support from the pandemic.

This Council believes:

The implementation of a one hour free parking scheme in on-street paid for parking bays will assist the recovery of local businesses in the borough following the pandemic and in advance of the looming cost of living crisis. This can be implemented as a temporary measure and monitored through the council’s routine parking surveys and reports.

Local businesses require economic recovery support from the pandemic.  This new proposal of one-hour free on-street parking will assist, in conjunction with the Borough Plan objectives to build an economy fit for all, the Meanwhile Use strategy to assist with High Street diversification and the Council’s Small Business Saturday awards and shop local campaigns, to deliver inclusive and sustainable economic growth.

The proposal will assist in building a stronger economy and supporting local businesses as well as in safeguard jobs and creating new employment opportunities for Brent’s diverse population.

With this in mind this Council resolves:

To pledge to support local businesses in the recovery from the pandemic by providing, subject to approval of the necessary Traffic Management Orders and new tariff, the implementation of a one-hour free on street parking scheme in paid for parking bays.

To recognise that the one hour on-street parking proposal will:

·                compliment the physical improvements that are taking place on Brent’s High Streets to increase footfall, dwell time and spend, by way of also providing support to local businesses and the economy; and

·                Support families who are making short trips to our town centres with children and the elderly.

To continue to communicate with residents about responsible parking and walking, where possible.”

In accordance with Standing Order 34, the Mayor advised that the next item on the agenda was the non-cabinet member debate, with the subject chosen for consideration being the introduction of one hours free car parking on Brent’s high streets.

Members were advised that the motion submitted as the basis for the debate had been circulated with the agenda and that the time available for the debate was 25 minutes.

The Mayor then invited Councillor Mistry to introduce the motion. As context for the debate, Councillor Mistry highlighted the difficulties that small businesses had faced in the aftermath of the pandemic, as acknowledged in Brent’s Covid 19 Recovery Support Plan.  As such, Councillor Mistry advised members were being asked to consider proposals for a trial implementation of a one hour free on-street parking scheme designed to encourage an increase in activity within local high streets.  Highlighting the high priority identified by local business in relation to parking, it was also felt the proposal would assist in terms of supporting the Borough Plan objectives to build an economy fit for all, the Meanwhile Use strategy to assist with High Street diversification and the Council’s Small Business Saturday awards and shop local campaigns, to deliver inclusive and sustainable local economic growth whilst safeguarding jobs and creating new employment opportunities for Brent’s diverse population.

Whilst recognising the initial financial implications, Councillor Mistry felt these would be offset as a result of the longer-term economic benefits for local businesses arising from the proposal and at the same time would address the lack of parity between businesses operating along the borough boundary on Kenton Road where Harrow had introduced a free on-street parking scheme.  Given the benefits identified, Councillor Mistry commended the proposal to Council for consideration.

The Mayor thanked Councillor Mistry for introducing the motion and then opened up the debate for contributions from other members.

In responding to the motion, Councillor Krupa Sheth expressed her disappointment at what she felt to be the Conservative Group’s lack of awareness and stance in relation to the climate emergency and measures being undertaken in Brent to address the position.  In seeking to encourage car use she felt the proposal put forward for consideration was in direct conflict with Brent’s goal in seeking to achieve net zero carbon emissions by 2030 and to promote cheaper, greener, healthier and more active modes of travel such as walking, cycling or utilising public transport.  In terms of wider support to local business and the economy, Councillor Krupa Sheth felt that on-street parking charges in Brent remained competitive, and felt it important to highlight how the funding generated from parking was passed back to directly support Brent residents through the Freedom Pass scheme.  In closing her response Councillor Krupa Sheth reminded members of the importance placed on supporting local businesses by the Council both pre and post pandemic and for the reasons outlined therefore encouraged members to reject the proposal and motion put forward for consideration.

Councillor Mitchell also spoke in  ...  view the full minutes text for item 15.

To receive a report from the Director of Finance updating members on Treasury Management activity and confirming that the Council has complied with its Prudential Indicators for 2021/22.

Members are asked to note that this report was received and noted by the Audit & Standards Advisory Committee on 7 June 2022 and Cabinet on 18 July 2022. It has been forwarded to Council in compliance with CIPFAs Code of Practice on Treasury Management.

Council RESOLVED

(1)    To note and approve, following its consideration by Audit & Standards Advisory Committee on 7 June 2022 and Cabinet on 18 July 2022, the 2021/22 Treasury Management outturn report in compliance with CIPFA’s Code of Practice on Treasury Management (the Code).

(2)    To note that for 2021/22 the Council had complied with its Prudential Indicators which were approved by Full Council on 22 February 2021 as part of the Council’s Treasury Management Strategy Statement and Capital Strategy Statement.

The Mayor then invited Councillor Mili Patel, as Deputy Leader And Cabinet Member for Finance, Resources and Reform Leader, to introduce a report from the Corporate Director of Finance and Resources updating members on the Council’s Treasury Management Activity during 2021-22.  In introducing the report the Deputy Leader felt it important to recognise the significant economic impact and challenges created in relation to delivery of the Council’s Treasury Management Strategy created as a result of the ongoing recovery from the pandemic, war in Ukraine and higher levels of inflation and interest rates, which had been reflected with the outturn report.  In addition, members attention was also drawn to the changes made to CIPFA’S Prudential Code for Capital Finance and Treasury Management, which it was noted were due to be introduced during the 2023-24 financial year.

As no other members had indicated they wished to speak and Councillor Mili Patel had confirmed she did not need to exercise her right of reply the Mayor then put the recommendations in the report to the vote and they were unanimously declared CARRIED.

Council therefore RESOLVED:

(1)    To note and approve, following its consideration by Audit & Standards Advisory Committee on 7 June 2022 and Cabinet on 18 July 2022, the 2021/22 Treasury Management outturn report in compliance with CIPFA’s Code of Practice on Treasury Management (the Code).

(2)    To note that for 2021/22 the Council had complied with its Prudential Indicators which were approved by Full Council on 22 February 2021 as part of the Council’s Treasury Management Strategy Statement and Capital Strategy Statement

To receive a report from the Corporate Director Governance seeking approval to a number of changes to the Constitution.

Council RESOLVED

(1)    To approve the amendments to the Constitution as detailed within Appendix 1 of the report reflecting the Council’s new senior management structure, the updated Terms of Reference for the Health & Wellbeing Board; update in process for managing joint scrutiny meetings and review of the Members Code of Conduct.

(2)    To note that, to the extent that the changes related to executive functions of the Council, they had been approved by the Leader.

(3)    To authorise the Corporate Director, Governance to amend the Constitution accordingly, including making any necessary incidental or consequential changes.

The Mayor invited Councillor Muhammed Butt, Leader of the Council, to introduce a report from the Corporate Director of Governance outlining a number of proposed changes to the Constitution.  In introducing the report it was noted that the changes had primarily been designed to reflect the new senior management structure and requirements within the Health & Care Act 2022 impacting on the Terms of Reference for the Health & Wellbeing Board.

As no other members had indicated they wished to speak and Councillor Muhammed Butt had confirmed he did not need to exercise his right of reply the Mayor then put the recommendations in the report to the vote and they were unanimously declared CARRIED.

Council therefore RESOLVED:

(1)    To approve the amendments to the Constitution as detailed within Appendix 1 of the report reflecting the Council’s new senior management structure, the updated Terms of Reference for the Health & Wellbeing Board; update in process for managing joint scrutiny meetings and review of the Members Code of Conduct.

(2)    To note that, to the extent that the changes related to executive functions of the Council, they had been approved by the Leader.

(3)    To authorise the Corporate Director, Governance to amend the Constitution accordingly, including making any necessary incidental or consequential changes.

To debate the motions submitted in accordance with Standing Order 41.

Members are asked to note:

·                That the motions submitted have now been republished with the agenda along with the proposed amendments of which notice has beenn received.

·                Where a motion concerns an executive function, nothing passed can be actioned until approved by the Executive or an officer with the relevant delegated power.

(Agenda republished to include the motions on 16 September 2022 and notice of amendments on 21 September 2022)

(1)       Following the approval of an amendment moved by the Labour Group in relation to the original Motion submitted by the Conservative Group, the following Motion (as amended) was AGREED:

“Kingsbury Curve

Residents living either side of the Jubilee line between Kingsbury and Wembley Park have to put up with the excruciating noises when the trains go past on what is known as the Kingsbury Curve.  Following the return of Night Tube services on the Jubilee line, a speed restriction has been applied during Night Tube services.

The noise is so bad that it can be heard in people’s homes even with all the windows shut!  The World Health Organization (WHO) recommends that noise exposure levels should not exceed 70 dB over a 24-hour period, and 85 dB over a 1-hour period to avoid hearing impairment. Residents have suggested that this section of the track regularly exceeds these levels.

The track has been there for around 90 years, yet it is only in the past 4 years that these noises have started which coincided with the removal of trees and shrubs from the bank together with replacing the sleepers with concrete ones and relaying the track.

TfL are aware of the problems and work continues to find the right solution but it is anticipated that it will be a long-term piece of work. TfL have conducted trials over the summer period and are reviewing whether a small reduction in speed could be applied to all trains in this section of the track without adversely impacting the service we provide to passengers. However, speed restrictions are implemented sparingly given the impact on timetables across the entire Jubilee line.

We appreciate that residents have raised multiple concerns about the impact of the noise on their wellbeing and their quiet enjoyment of their home. They cannot fully enjoy their gardens in the summer or leave their windows open and children struggle to study because the noise is a serious distraction.

This Council is asked to recognise:

The legal duty it is under to take such action to enforce those who create excessive noise, whether that be by loud parties, music, cars revving their engines, or even night time deliveries, duties which this Council does its best to carry out.

It’s duty to protect its residents from this intrusive and excruciating noise.

This Council therefore resolves:

To request that TfL work with residents and Brent Council to address the noise concern with a robust engineering-led procedure to prioritise works as quickly as possible.

To request that TfL provide residents with a named contact, with ready access to experts that are working to tackle the root cause of noise. This involves visits to residents' homes to measure noise levels both before and after any work is undertaken.

To request that TfL explore measures to mitigate the impact of the noise over the Christmas holidays.

To lobby the Secretary of State for Transport for additional capital investment to upgrade and improve the infrastructure that helps keep  ...  view the full decision text for item 18.

Before moving on to consider the motions listed on the summons, the Mayor advised members that a total of 40 minutes had been set aside for the consideration of the four motions submitted for debate, based on an initial allocation of 10 minutes per motion. Should the time taken to consider the first motion be less than 10 minutes he advised that the remaining time available would be rolled forward for consideration of the remaining motions.

17.1    1^st Motion (Conservative Group) – Kingsbury Curve

The Mayor invited Councillor Maurice to move the first motion which had been submitted on behalf of the Conservative Group. Councillor Maurice, began by providing context to the issue highlighted within the motion by sharing an audio clip of the sound made by trains travelling along the Kingsbury Curve section of the Jubilee line track running between Kingsbury and Wembley Park underground stations.  In moving the motion he outlined the nuisance, disturbance and detrimental impact being experienced by local residents living adjacent to the Kingsbury Curve as a result of the noise generated by the frequency of services running along that part of the track.  It was felt this had coincided with the removal of trees and shrubs from the railway bank and re-laying of the track along that section of the line by TfL, with residents affected even when their windows were closed.  In view of the detrimental impact on the quality of life, health and wellbeing of those residents living adjacent to the line the motion was calling upon the Council to take action to protect residents and to ensure that TfL took the necessary action to rectify the cause of the issues identified, which he hoped all members would support.

The Mayor thanked Councillor Maurice for moving the motion and then drew members’ attention to an amendment submitted on behalf of the Labour Group, which had been circulated in advance of the meeting.

Councillor Muhammad Butt was then invited to move the amendment on behalf of the Labour Group who began by acknowledging the work also undertaken by Councillors Johnson and Fraser (as local ward councillors) to support local residents in their attempts to address the concerns highlighted relating to the impact of the noise being experienced.  Whilst recognising the detrimental impact on local residents, Councillor Butt explained that the amendment moved on behalf of the Labour Group was seeking to strengthen the action being sought by looking to work in partnership with TfL and local residents in order to mitigate the ongoing impact whilst identifying a robust engineering-led solution and to prioritise these works as quickly as possible.  The amendment also recognised the need to continue lobbying central government for the additional capital investment required to support the upgrade and improvement of TfL infrastructure which it was felt would also be key in addressing the concerns identified.  On this basis the amendment moved was as follows:

To add the wording underlined and delete the wording indicated

“Kingsbury Curve

Residents  ...  view the full minutes text for item 18.

At the discretion of the Mayor to consider any urgent business, in accordance with Standing Order 37 (r).

No urgent items of business were raised at the meeting.

There were no urgent items of business raised at the meeting so the Mayor, in closing the meeting, thanked all members for their co-operation and support and advised that he looked forward to seeing everyone again in person at the next Full Council which would be on Monday 21 November 2022.