Decision details
Authority to Award Contract to undertake a Redesign of the Civic Centre Face to Face public spaces and Works (Non Key Officer Recordable Decision)
Decision Maker: Corporate Director of Residents and Housing Services
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Purpose:
This decision seeks approval to enter into the main works contract for the Brent Civic Centre face to face public space re-design and associated works.
Decision:
To approve the triggering of the second stage of the design and build contract with Willmott Dixon Construction Limited for the redesign and refurbishment works at Brent Civic Centre for a sum contract value of £2,087,744.93 (an uplift of £67,744.93).
Reasons for the decision:
The Council requires works to be undertaken to customer-facing spaces in Brent Civic Centre following completion RIBA Stages 3 and 4 of the project, including the detailed technical design by Wilmott Dixon Construction Ltd (WD), a single contractor appointed under Lot 2 of the Major Projects Framework established by the Procurement Hub. The commencement of the second stage of the contract by Wilmott Dixon Construction Ltd is recommended as it will enable the Council to manage any potential risks, and will provide efficient and consistent delivery of the works, as the redesign and associated services were undertaken by Wilmott Dixon. This will ensure that the anticipated improvement works are carried out to schedule, with completion by autumn 2024.
Alternative options considered:
Brent Council has worked with Willmott Dixon Construction Limited since 2022 to develop a feasibility study for the redesign works, followed by RIBA Stages 3 and 4 from 2023-24. Over the past two months, Brent Council has worked closely with WDI to amend the design plans in order to bring the costings in line with agreed budgets. Through a value engineering process, changes to fixtures and fittings have been agreed to minimise costs. Key internal stakeholders have suggested that further amendments to the design will compromise the benefits of the project to residents and customers. It is therefore considered that the increase in the contract value of around £67k is reasonable.
Interests and Nature of Interests Declared:
None
Wards Affected: (All Wards);
Cabinet/Committee Decision or Scheme of Delegation: Officer Scheme of Delegation (Part 3 - Constitution) & Cabinet Decision report (February 23)
Parties Consulted: The relevant Cabinet Members have been engaged throughout the project and are supportive. Members will be kept informed of developments throughout the project.
Contact: Thomas Cattermole, Corporate Director of Residents and Housing Services Email: thomas.cattermole@brent.gov.uk Tel: 020 8937 5446.
Publication date: 15/05/2024
Date of decision: 13/05/2024