Decision details
Authority to extend Managed Print Service Contract
Decision Maker: Corporate Director of Finance & Resources
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
Purpose:
To request authority to extend the Managed Print Service Contract.
Decision:
That the Corporate Director Finance and Resources:
i) Approves the variation of the contract with Ricoh (UK) Limited for printing services to allow differing extension durations for separate services under the contract.
ii) Approves the extension of the contract with Ricoh (UK) Limited for printing services as follows:
a) Print Room services to be extended for nine months from 1 July 2023 to 31 March 2024; and
b) Off site Bulk Print and Hybrid Mail services to be extended for 16 months from 1 July 2023 to 31 October 2024.
Reasons for the decision:
As detailed within the accompanying report.
Alternative options considered:
As detailed within the accompanying report.
Interests and Nature of Interests Declared:
None.
Reason Key: Signficant expenditure/savings of £500k or more;
Wards Affected: (All Wards);
Cabinet/Committee Decision or Scheme of Delegation: Officer scheme of delegation
Parties Consulted: Deputy Leader and Cabinet Member for Finance, Resources & Reform. The Shared Technology Services borough stakeholders have been consulted in relation to the proposed extension.
Contact: Philippa Brewin, Senior Category Manager, Procurement Email: philippa.brewin@brent.gov.uk Tel: 020 8937 1733.
Publication date: 22/06/2023
Date of decision: 21/06/2023
Effective from: 30/06/2023
Accompanying Documents:
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