Decision details

(i)         that it be noted that the minutes of the meeting of 15^th February do not include all the decisions of the Executive in relation to the report “Crest Academies: the Next Steps including procurement and submission of Outline Business Case)” as attached to report from the Director of Legal and Procurement;

(ii)        that this Executive’s agreement to the following matters as previously agreed be formally recorded (subject to minor amendment to allow delegation to the Director of Regeneration and Major Projects instead of Director of Children and Families);

(iii)      that:

Procurement: Construction

1.         approval be given to the procurement route using the National Framework for the construction of the Crest Academies and the criteria to be used to shortlist tenderers and evaluate tenders as set out in paragraph 6.6 of the report.

2.         subject to PfS approving the OBC, approval be given to the invite of expressions of interest, selecting a shortlist of two bidders and invite tenders for the construction of the Crest Academies and evaluating them in accordance with the approved evaluation criteria referred to in 2.1 above.

3.         the Director of Regeneration and Major Projects, in consultation with the Borough Solicitor be authorised to agree the selection of the preferred bidder for the Design and Build Contract following evaluation of the tenders.

Procurement: Consultants

4.         it be agreed that for the reasons set out in paragraphs 5.13 to 5.15 of the Director’s report in the context of the Not for publication details in Appendix 6 to this report, there are good financial and operational reasons to appoint an Overall Project Manager (OPM) through to FBC of the Academies’ newbuild without seeking quotes in accordance with the Council's Standing Orders.

5.         it be noted that officers will appoint Technical Advisors (TA) to support the Academy Project as noted in paragraph 5.16 of the Director’s report.

6.         the risks of the scheme and the proposals set out for managing the risks as set out in appendix 7 of the report be noted.

Council Financial Contribution to the Development and Delivery of The Scheme

7.         against the context set out in paragraphs 8.3 to 8.6 of the report, agreement be given to allocate £1.6M from the existing provision of £5M in the Capital Investment Plan to secure the delivery of the Academies and the corresponding new buildings.