Decision details
Authority to Award Contract for an Adult Social Care and Children's Services Case Management System
Decision Maker: Corporate Director of Service Reform and Strategy
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
Purpose:
The decision will be to award the contract for the procurement of software and system support by calling off from a framework agreement for the provision of a Case Management system for Adult Social Care and Children’s Services.
Decision:
That the Corporate Director of Community Health and Wellbeing in consultation with the Cabinet Member for Community Health and Wellbeing:
(1) Approves the pre-tender considerations set out in paragraph 3.8 of the accompanying report.
(2) Approves the award of the contract for the provision of a social care case management and cloud hosting & services to Access UK Limited for three (3) years with a possible one (1) year extension in the sum of £1,587,889 (inclusive of VAT).
Reasons for the decision:
As detailed within the accompanying report.
Alternative options considered:
As detailed within the accompanying report.
Interests and Nature of Interests Declared:
None.
Reason Key: Signficant expenditure/savings of £500k or more;
Wards Affected: (All Wards);
Cabinet/Committee Decision or Scheme of Delegation: Officer Scheme of Delegation (Part 3 - Constitution) & Contract Standing Orders
Parties Consulted: An initial workshop with stakeholders from Adult Social Care, Children and Young Peoples’ Services and IT Services was held on 17 July 2024 in order to scope requirements for a case management system. Feedback was collated and shared with all service areas involved. Key Stakeholders from Adult Social Care, Children and Young Peoples’ Services and IT Services were involved throughout the soft market test exercise, directly informing the questions posed to the market. A total of three market responses were received and reviewed. All three respondees to the soft market test took the opportunity to provide a demonstration of their case management system. A mix of social workers and senior managers attended the provider demonstrations to ensure that feedback from the sessions captured the responses of a range of stakeholders within each service area.Feedback from the service areas was used alongside the results of the soft market test exercise to generate an options paper for procurem
Contact: Emma Sharpe, Digital Programme Manager Email: emma.sharpe@brent.gov.uk Tel: 020 8937 5466.
Publication date: 18/12/2024
Date of decision: 18/12/2024
Effective from: 28/12/2024
Accompanying Documents:
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