Decision details

This decisions concerns the procurement of the provision of Public Safety CCTV surveillance and Parking and Traffic CCTV enforcement services and seeks approval to use a framework to procure these services, which includes the maintenance of existing infrastructure along with provision to purchase new CCTV equipment based on the agreed pre-tender considerations.

(1)        To approve the undertaking of tender processes under the Eastern Shires Procurement Organisation (ESPO) Framework 628 for call offs in respect of:

i)             the supply, installation, support and maintenance of Automatic Number Plate Recognition (ANPR) cameras (Lot 8); and

ii)            the supply, of Security Equipment and Surveillance Equipment and Service cameras (Lot 1)

(2)     To confirm that there is sufficient budgetary provision for the proposed call-off contracts.

(3)     To approve inviting bids under the Framework Agreement referred to in (1) above for CCTV services on the basis of the agreed pre - tender considerations.

(4)     To approve Officers evaluating bids referred to in (3) above on the basis of the agreed evaluation criteria.

The Council requires the provision of Public Space CCTV surveillance and Parking and Traffic CCTV enforcement services. It has been determined that the most appropriate means of providing these services is through the procurement of contracts by way of mini competitions under the Eastern Shires Procurement Organisation (ESPO) Framework.

Officers have considered whether the provision of Public Safety CCTV surveillance and Parking and Traffic CCTV enforcement services can be provided by the Council itself but have concluded that these services require specialist expertise and resources and are best provided by specialist third party contractor(s).

Officers have reviewed a range of procurement options including conducting a Restricted Tender process outside of a framework but have concluded that the use of the ESPO Framework is the most appropriate means of procuring contractors given the reduction in timescales, costs and resources involved.

Officer considered the options of (a) single contract for the provision of both Public Safety CCTV surveillance and Parking and Traffic CCTV enforcement services; (b) Tendering for a Brent specific contract rather than procurement through a framework; (c) the use of either the ESPO 628 – Security and Surveillance Equipment & Services framework (the “ESPO framework”) or the Kent Commercial Services (KCS) Y21004 – CCTV & Access Solutions framework.

Officers determined that it would be most advantageous to have separate contracts for (a) Public Safety CCTV surveillance: and (b) Parking and Traffic CCTV enforcement services.

Officers also determined that the ESPO framework which has separate Lots for these services would best meet Council requirements and available timeframes.

None