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Decision to Vary and Seek a Contract Extension for the operation of Vale Farm Sports Centre (Individual Cabinet Member Decision)

Decision Maker: Cabinet Member for Public Realm & Enforcement

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

This decision seeks approval in accordance with paragraph 13 of Part 3 of the Constitution to the variation and extension to the existing Tri Borough Leisure Contract, for Vale Farm Sports Centre, between Ealing, Brent and Harrow Council’s with Sports and Leisure Management Ltd (Everyone Active) from 1 September 2024 to 31 August 2025, pending a review of options to deliver long-term arrangements for future leisure service provision.

Decision:

(1)    To approve a further one-year extension from 1 September 2024 to 31st August 2025 to the existing tri-borough contract for Vale Farm Leisure Centre, to allow sufficient time for the authority to either re-procure a contract or alternatively bring the service back in-house.

 

(2)    To approve the variation of contract referred to in (1) above to reduce the fee payable by Sports and Leisure Management Ltd (Everyone Active) to the Council for the period of the proposed second 12 month extension from £222,940 to £53,286 to reflect the increased cost of utilities and inflation.

 

(3)    To note the extension of the contract referred to in (1) above will include provision for a lease renewal of Vale Farm Sports Centre to Sports and Leisure Management Limited (trading as Everyone Active) from 1 September 2023 to 31 August 2025 at an annual rent of a peppercorn.  The lease renewal is to be outside the provisions of Part 2 Landlord and Tenant Act 1954.

Reasons for the decision:

As detailed within the accompanying report.

Interests and Nature of Interests Declared:

None.

Wards Affected: Sudbury;

Cabinet/Committee Decision or Scheme of Delegation: Individual Cabinet Member Scheme of Delegation (Part 3 - Constitition section 2.4 Contracts & Procurement - contract extensions, variations or terminations) & Contract Standing Orders

Parties Consulted: Given the nature of the proposed extension and variation, no stakeholder and ward member consultation and engagement has taken place. However, ward councillors will be made aware of the extension proposals and kept updated with regards to the detailed options appraisal to be undertaken.

Contact: Kelly Eaton, Head of Parks & Green Infrastructure Email: kelly.eaton@brent.gov.uk Tel: 020 8937 5565.

Publication date: 26/10/2023

Date of decision: 24/10/2023

Accompanying Documents:

 

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