Decision details

To award the contract for public realm services including waste, recycling, street cleaning, winter gritting and grounds maintenance for Brent Council land and BHP parks and open spaces and approve any consequential recommendations. 

(i)         that approval be given to the award of the Public Realm Services contract to Veolia ES (UK) Ltd for an initial period of nine years with the option to extend for a further period of up to seven years;

(ii)        that it be noted that the value of the contract is estimated to be £143.1 million over the nine year duration of the contract and offers a full year saving of £1.3m from 2014/15 rising to £1.7m from 2017/18 onwards, compared to current budgets;

(iii)       that it be noted that the contract will also provide grounds maintenance and cleansing services in Barham Park;

(iv)       that it be noted that the Brent Housing Partnership Board has approved the award of the contract to Veolia ES (UK) Ltd;

(v)        that approval be given to the introduction of proposed changes to service arrangements under the Public Realm Services contract as set out in paragraphs 4.7.1 to 4.7.36 of the report from the Director of Environment and Neighbourhoods and the equality analysis in paragraphs 10.1-10.19 of the report be noted;

(vi)       that approval be given to the introduction of specific time-banded waste collections of residential and business waste from commercial areas as detailed in paragraphs 4.7.8-4.7.12 of the report to improve the cleanliness of Brent’s streets, increase recycling and reduce waste disposal costs;

(vii)      that approval be given to the grant of lease and licence to the new contractor of such council premises as the contractor may occupy for the purpose of the performance of the contract; such lease and license to run concurrently with the contract and to be on terms to be agreed by the Strategic Director of Regeneration and Growth in consultation with the Borough Solicitor;

(viii)     that the risks associated with the new contract as identified in Section 5 of the report and the proposed approach to mitigation be noted;

(ix)       that the Executive note the TUPE implications for Council and other staff as set out in Section 6 resulting from the award of the Public Realm Services Contract;

(x)        that the Executive note the approach to managing the contract by deploying a single client team across both the council and BHP;

(xi)       that authority be delegated to the Strategic Director of Environment and Neighbourhoods in consultation with the Borough Solicitor to sign an agreement with BHP for the joint management of the contract;

(xii)      that the Public Realm contract be made London Living Wage compliant as set out in paragraph 4.7.37 of the Director’s report;

(xiii)     that the Executive delegate to the Strategic Director of Environment & Neighbourhood Services, in consultation with the Borough Solicitor and Lead Members, authority to finalise any outstanding contractual matters;

(xiv)     that approval be given to a variation to the council’s existing Waste Services contract to deliver savings of £300,000 during 2013/14 as detailed in paragraphs 4.8.2 and 10.18 of the Director’s report.