Decision details

Following an Executive decision on 26 July 2010 sixty one properties in St Raphael’s and Brentfield estates have been formally determined as contaminated and a remediation statement has been written setting out how the remediation will be undertaken and by when. An award of grant to cover the costs of the remediation works has been made by the Environment Agency which requires the works to be completed by 31 March 2012.  This report informs the Executive of the procurement process proposed and of an exemption to Standing Orders approved on the grounds of extreme urgency to allow tenders to be invited to meet the demanding timetable and avoid potential loss of grant.

(i)        that approval be given to proceed with the remediation work at St Raphael’s and Brentfield Estates in accordance with the remediation design approved by the Environment Agency using the £1,422,525 grant monies allocated;

(ii)        that it be noted that the grant funding will only cover the cost of basic re-instatement of fencing and turf, and that Brent Housing Partnership (BHP) proposes to make a contribution from its capital budgets for necessary works outside the scope of the grant such as re-instatement of sheds etc;

(iii)       that the timing issues relating to the works set out in paragraphs 3.11 – 3.16 of the report from the Director of Environment and Neighbourhood Services be noted and that, in view of the urgent requirement to ensure that works are completed by 31 March 2012, an exemption from Standing Orders has been sought and granted from the Director of Finance and Corporate Resources on grounds of extreme urgency pursuant to Standing Order 84(b) after consultation with the Director of Legal and Procurement, exempting the procurement from the requirement to seek Executive authority to go out to tender for remediation works and exempting the requirement to use a single stage or two stage tender process;

(iv)       that the procurement process for remediation works being followed as set out in paragraphs 3.16 and 3.17 of the report be noted and the Director of Environment and Neighbourhood Services be authorised to award the contract for remediation works following the identification of a preferred contractor.