The letting of Unit 4, The Lounge, Barham Park Building Complex
Decision Maker: Barham Park Trust Committee
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: No
To decide whether to lease Unit 4/The Lounge of Barham Park to either Pivot Point Community Development Foundation or the Friends of Barham Library.
Councillor Pavey reminded Members of the Committee that Committee Members face a simple choice: to let the Lounge to the Friends of Barham Library, to Pivot Point or to rerun the tender process.
Councillor Pavey invited each Member of the Trust to give their views on these choices and we will then hold a vote if necessary.
Councillor Pavey read out a statement from Councillor James Denselow. He indicated that this would not count as a vote.
“Sorry I can't be with the Committee today but I would like to express my support to the Friends of Barham Library proposal to run the Lounge building. I am on record already expressing my support to community libraries in this new era of massive Coalition and now Conservative cuts to local government. FOBL have shown great resilience and imagination in fundraising some £50,000 and building a stock of 10,000 books and deserve their chance to be based in a more secure location. Alongside ACAVA they will bring community services and involvement to one of Brent's fantastic green spaces”.
Councillor Margaret McLennan indicated her support for Pivot Point Community Development Foundation. She said that although she had not attended the interviews, she considered the officers’ report. She said that the interviews were an important but not the most vital aspect of the process. She said that deliverability was relevant and for this reason, she preferred the bid of Pivot Point Community Foundation.
Councillor Ellie Southwood indicated her support for Friends of Barham Library.
Councillor Krupesh Hirani indicated his support for Pivot Point Community Development Foundation. He referred to paragraphs 4.0 to 4.7 of the officers’ main report and said that in his view, the bid of Pivot Point Community Development Foundation was slightly better.
Councillor Michael Pavey indicated his support for Friends of Barham Library. He said that the FOI process would show that at the interview stage, he awarded the highest marks to Friends of Barham Library. He said he accepted legal advice that these interviews were not binding. However, he also felt that having awarded these marks in a fair and transparent process, he should only change his mind if presented with new information. Councillor Pavey said that the officers’ report accurately summarised the original written submissions but it did not provide any new information to challenge the scores that he awarded at interview. Consequently, Councillor decided to stick with the impartial judgement that he made at the interview stage and support Friends of Barham Library's bid
None of the Committee Members voted for a rerun of the tender process. Councillor Pavey asked for a show of hands for Pivot Point Community Foundation (“Pivot Point”) and Councillor McLennan and Councillor Hirani voted for Pivot Point. Councillor Pavey asked for a show of hands for Friends of Barham Library and Councillor Pavey and Councillor Southwood voted for Friends of Barham Library.
Councillor Michael Pavey stated that each bid had therefore received two votes.
Arnold Meagher, Principal Lawyer, confirmed to Committee Members that, in the event of an equality of votes, the Chair would have the casting vote.
Using his casting vote, Councillor Pavey confirmed the Committee’s decision to lease Unit 4 The Lounge to Friends of Barham Library.
Councillor Pavey said that throughout this process, there have been allegations that Friends of Barham Library are a politically motivated organisation and that they have a difficult relationship with other tenants of this building. The Trust has awarded this contract based strictly on the bids put before them. Councillor Pavey said that the Trust would ask that Friends of Barham Library continue to show political neutrality and work cooperatively with all sections of the local community.
Wards Affected: Sudbury;
Contact: Richard Barrett, Head of Estate Regeneration Email: email@example.com Tel: 020 8937 1334.
Report author: Richard Barrett
Publication date: 20/10/2015
Date of decision: 08/10/2015
Decided at meeting: 08/10/2015 - Barham Park Trust Committee
- Report FINAL PDF 282 KB
- 20151008 Supplementary Note BP Trust Committee PDF 77 KB
- 20151008 Appendix 1 Evaluation of Property Adviser PDF 78 KB
- 20151008 Appendix 2 Barham Park Interviews QA notes PDF 181 KB
- 20151008 Appendix 3 Note from Panel PDF 6 KB
- 20151008 Appendix 4 Interview Scores PDF 216 KB
- 20151008 Appendix 5 Notes Interviews PDF 147 KB