Decisions
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21/01/2019 - Individual Cabinet Member Decision - Waiver of Contract Standing Orders - Provision of Civil Enforcement Agents ref: 4421 Recommendations Approved
To seek approval to the waiver of Contract Standing Orders in relation to the procurement of Civil Enforcement Agents.
Decision Maker: Deputy Leader and Cabinet Member for Finance, Resources and Reform
Decision published: 21/01/2019
Effective from: 21/01/2019
Decision:
To approve an exemption from the requirements of Contract Standing Orders in order to permit a direct award of contract for the procurement of Civil Enforcement Agents from 1st May 2019 for a 12 month period, with an optional extension period of up to 6 months.
Wards affected: (All Wards);
Lead officer: Neil Gann
14/01/2019 - Brent Neighbourhood Community Infrastructure Levy – Review ref: 4446 Recommendations Approved
This report provides an overview of
Brent’s Neighbourhood Community Infrastructure Levy (NCIL)
programme, and makes recommendations for improvements following a
review that took place in Spring 2018.
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 22/01/2019
Decision:
RESOLVED that:
(i) Cabinet agreed the following significant amendments to the NClL programme:
a) Panel membership be increased from two to four (see 5.10-5.11);
b) The distribution of NCIL funds be changed as per Option 4 and will be reviewed annually (5.12-5.19);
(ii) Cabinet agreed the following minor amendments to the NClL programme:
a) To adopt the same four priorities across all five CIL Neighbourhoods until 2020, rather than have different priorities for each Neighbourhood;
b) To rename ‘Parks and Open Space’ to ‘Parks and Green Spaces’;
c) To retain the existing shortlisting criteria, but with minor wording changes to provide greater clarity and remove duplication;
d) NCIL funds would continue to be allocated to shortlisted projects at two points in the years, but in exceptional circumstances the NCIL Panel may consider bids outside these times;
e) Delegated authority be given to the relevant Strategic Director responsible for the NCIL programme (currently the Strategic Director, Regeneration and Environment) in consultation with the Cabinet Member for Regeneration, Highways and Planning, to approve spend for individual Neighbourhood CIL projects up to the value of £100k. (Projects above £100k will continue to be agreed by Cabinet);
(iii) Cabinet agreed there would be no change to the following elements of the NCIL programme:
a) Brent ‘CIL Neighbourhood’ areas match the ‘Brent Connects’ areas;
b) NCIL bids be accepted from community organisations and stakeholders (residents, local businesses etc.) and Council officers;
c) There would be no limit, other than the amount available in the respective NCIL pot, to the value of funds requested. (Projects over £100k in value would still require Cabinet approval following Panel shortlisting);
d) There would be no limit to the number of bids that may be submitted by a group or individual (although the same project cannot be funded more than once); and
(iv) Cabinet agreed an action plan to be developed to enhance capacity building and support for those who wish to make an NCIL application.
Wards affected: (All Wards);
Lead officer: Nkechi Okeke-Aru
14/01/2019 - Local Authority determination of arrangements for school admissions 2019 ref: 4441 Recommendations Approved
To approve Determination of Brent
Council’s Community School Admissions Arrangements for
2020/21.
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 22/01/2019
Decision:
RESOLVED that Cabinet agreed the proposed admission arrangements for Brent community schools and scheme of co-ordination for maintained schools in Brent for the 2020/2021 academic year as outlined in Appendix 2 to the report.
Lead officer: Shirley Parks
14/01/2019 - Any other urgent business ref: 4452 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 14/01/2019
Decision:
None.
14/01/2019 - Exclusion of Press and Public ref: 4451 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 14/01/2019
Decision:
None.
14/01/2019 - Reference of item considered by Scrutiny Committees (if any) ref: 4440 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 14/01/2019
Decision:
None.
14/01/2019 - Petitions (if any) ref: 4439 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 14/01/2019
Decision:
There were no petitions.
14/01/2019 - Matters Arising (if any) ref: 4438 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 14/01/2019
Decision:
There were no matters arising.
14/01/2019 - Minutes of the Previous Meeting ref: 4437 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 14/01/2019
Decision:
RESOLVED that the minutes of the previous meeting, held on 10 December 2018, be approved as an accurate record of the meeting.
14/01/2019 - Declarations of Interest ref: 4436 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 14/01/2019
Decision:
There were no declarations of interest.
14/01/2019 - Apologies for Absence ref: 4435 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 14/01/2019
Decision:
There were no apologies for absence.
14/01/2019 - 2018/19 Mid-Year Treasury Report ref: 4449 Recommendations Approved
This report updates Members on recent treasury
activity
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 22/01/2019
Decision:
RESOLVED that Cabinet noted the 2018/19 mid-year Treasury report, which had already been reviewed by the Audit and Standards Advisory Committee, and would be forwarded to the Council.
Wards affected: (All Wards);
Lead officer: Daniel Omisore
14/01/2019 - Proposal to establish a charitable organisation for the London Borough of Culture 2020 ref: 4442 Recommendations Approved
Approval from Cabinet for the set-up of the
London Borough of Culture 2020 Trust
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 22/01/2019
Decision:
RESOLVED that:
(i) Cabinet approved the establishment of a Charitable Trust and Company Limited by Guarantee to fundraise and deliver LBOC 2020 and the legacy programme;
(ii) Cabinet delegated to the Strategic Director of Community Wellbeing in consultation with the Lead Member for Public Health, Culture and Leisure, the Chief Finance Officer and the Director of Legal and HR Services to take all practical steps to establish the company detailed in 2.1 above and register it as a charity to include approval of all relevant legal documentation and appointment of directors; and
(iii) Cabinet delegated authority to the Strategic Director of Community Wellbeing in consultation with the Lead Member for Public Health, Culture and Leisure to enter into an agreement with the Trust detailed in 2.1 to govern its relationship with and funding of the Trust.
Wards affected: (All Wards);
Lead officer: Lois Stonock
14/01/2019 - NNDR Applications for Discretionary Rate Relief ref: 4450 Recommendations Approved
To consider and approve applications received
in last 6 months from non-profit making organisations for
discretionary rate relief
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 22/01/2019
Decision:
RESOLVED that Cabinet approved the applications for discretionary rate relief detailed in Appendix 2 to the report.
Wards affected: (All Wards);
Lead officer: Margaret Read
14/01/2019 - Regulatory Enforcement Policy and Service Standards as Required by the Regulators’ Code ref: 4444 Recommendations Approved
Agreement of a Regulatory Enforcement Policy
and Service Standards and delegation of authority to update the
documents as required in accordance with the Regulators
Code
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 22/01/2019
Decision:
RESOLVED that:
(i) Cabinet agreed the contents of the Enforcement Policy as outlined in Appendix 1 to the report;
(ii) Cabinet agreed the contents of the Service Standards as outlined in Appendix 2 to the report; and
(iii) Cabinet agreed the delegation of authority to the Strategic Director of Regeneration and Environment after consultation with the relevant Cabinet member, to update the Enforcement Policy and the Service Standards as required in accordance with the Regulators Code.
Wards affected: (All Wards);
Lead officer: Simon Legg
14/01/2019 - Capital Budget Setting and Capital Pipeline Proposals 2019/20 – 2021/22 ref: 4448 Recommendations Approved
Report setting out the new capital proposals
including the adoption of a permanent strategic capital
pipeline.
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 22/01/2019
Decision:
RESOLVED that:
(i) Cabinet approved the introduction of the permanent capital pipeline as set out in Appendix 1 to the report;
(ii) Cabinet agreed that the schemes listed in Appendix 1 (Column A) were promoted from the pipeline to the main programme;
(iii) Cabinet noted that in future, the remaining pipeline schemes would be individually moved to the main programme (and hence formally committed) when it was strategically and economically advantageous to do so but always subject to the submission of detailed business cases and Cabinet approval where applicable; and
(iv) Cabinet agreed that in light of recommendation 2.2 above, the revised 3 year capital budget (Appendix 3) is adopted and presented to Council for approval as part of the Budget & Council Tax Report in February 2019.
Wards affected: (All Wards);
Lead officer: Daniel Omisore
14/01/2019 - Sustainability, Growth and Proposed Changes to Parking ref: 4445 Recommendations Approved
Decision to proceed on permit product changes for External ESU permits, the Diesel surcharge and the surcharge on Second and Third vehicle permits.
Reason for deferral from December to January Cabinet meeting: To allow officers to undertake further work and engagement around the proposals.
Previous title: Outcome of Parking Consultation
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 22/01/2019
Decision:
RESOLVED that:
(i) Cabinet agreed to:
a) Proceed to formal statutory consultation, publication and notification on the amendment of the relevant Traffic Management Orders to introduce a £50 p.a. levy on the price of a resident’s parking permit for all diesel vehicles from 1st April 2019;
b) Proceed to formal statutory consultation, publication and notification on the amendment of the relevant Traffic Management Orders to introduce a three year Event Day Permit for the Wembley Event Day Parking Scheme, with an associated £15 administrative charge from 1st April 2019;
c) Proceed to formal statutory consultation, publication and notification on the amendment of the relevant Traffic Management Orders to increase the surcharge for second and third residents’ parking permits in CPZs: from £40 to £50 for second permits; and from £80 to £100 for third permits; and
d) To note that the decision whether to implement the amendment of relevant Traffic Management Orders, in relation to the matters set out in paragraph 2.1 (a), (b) and (c) above, will be made by the Strategic Director Regeneration and Environment, in consultation with the Lead Member for Environment, after consideration of the outcome of the formal consultation pursuant to the Cabinet decision to delegate such authority on 12 March 2018.
(ii) Cabinet agreed, if the proposed diesel surcharge of £50 p.a. was implemented as set out in recommendation 2.1 (a), to then increase the surcharge to £75 p.a. on 1st April 2020 and £100 p.a. on 1st April 2021;
(iii) Cabinet agreed for the Council to offer all Wembley Event Day resident parking permit holders the opportunity to surrender their current paper permit in return for a three year virtual permit at nil cost, during the period up to and including 31st July 2019.
(iv) Cabinet agreed to:
(a) Increase the price charged to external organisations for essential user permits: from £150 p.a. to the cost of a schools permit (£330 p.a. currently) for the NHS, care organisations and charities; and from £150 p.a. to the cost of a business permit for all other external organisations (£440 p.a. currently);
(b) Phase in the proposed charge increases over two years, with interim prices in 2019/20 of: £250 for the NHS, care organisations and charities; and £300 for all other external organisations;
(c) Implement the new prices, as set out in 2.4 (a) above, from 1st April 2020; to the 2020/21 cost of a schools permit for the NHS, care organisations and charities; and to the 2020/21 cost of a business permit for all other external organisations; and
(v) Cabinet noted that officers were developing a strategy to meet our wider objectives to promote sustainable travel, reduce car travel and pollution, and improve the management of traffic and parking in the Borough.
Wards affected: (All Wards);
Lead officer: Gavin F Moore
14/01/2019 - Review of Estate Cleaning ref: 4443 Recommendations Approved
To approve the option for the future delivery of the estate cleaning service.
Reason for deferral from December Cabinet to January Cabinet:
To enable officers to undertake further work on the proposals.
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 22/01/2019
Decision:
RESOLVED that:
(i) Cabinet agreed Option 1 as the preferred service delivery option, as set out in section 7 of the report.
(ii) Cabinet delegated authority to the Strategic Director of Community Well-being in consultation with the Lead Member for Housing and Welfare Reform to take all necessary steps to insource the Estate Cleaning Service.
Wards affected: (All Wards);
Lead officer: Hakeem Osinaike
14/01/2019 - Quarter 3 Financial Forecast 2018-19 ref: 4447 Recommendations Approved
Projected financial position for Quarter
3
Decision Maker: Cabinet
Made at meeting: 14/01/2019 - Cabinet
Decision published: 15/01/2019
Effective from: 22/01/2019
Decision:
RESOLVED that Cabinet noted the overall financial position and the actions being taken to manage the issues arising.
Wards affected: (All Wards);
Lead officer: Benjamin Ainsworth
14/01/2019 - Approval to apply to Charity Commission for permission to incur specified items of expenditure on Barham Park from restricted funds ref: 4454 Recommendations Approved
The Trust Committee will be asked to authorise
officers to seek the permission of the Charity Commission to incur
expenditure from the Trust’s restricted funds on items
relating to the building and park at Barham Park
Decision Maker: Barham Park Trust Committee
Made at meeting: 14/01/2019 - Barham Park Trust Committee
Decision published: 14/01/2019
Effective from: 14/01/2019
Decision:
RESOLVED:
i) That the proposed items of expenditure up to the total estimated sum of £167k as set out in the table in paragraph 3.1 of the report, to be paid from the Trust’s restricted funds and permanent endowment arising from the sale proceeds of 776 and 778 Harrow Road, Wembley HA0 2HE, be approved;
ii) That officers seek permission of the Charity Commission to spend the estimated sum stated in resolution i) from the Trust’s restricted funds using the procedure set out in section 282 of the Charities Act 2011;
iii) That officers be authorised to submit the necessary application for permission to the Charity Commission and authority be delegated to the Operational Director Environmental Services to progress the application and deal with any issues, requirements and queries arising that are raised by the Charity Commission;
iv) That officers be authorised to give public notice of this resolution if it is directed to do so by the Charity Commission pursuant to section 283 of the Charities Act 2011.
Lead officer: Leslie Williams
14/01/2019 - General Update Report ref: 4455 Recommendations Approved
To note recent operational activities at Barham Park including for the building and the park.
Decision Maker: Barham Park Trust Committee
Made at meeting: 14/01/2019 - Barham Park Trust Committee
Decision published: 14/01/2019
Effective from: 14/01/2019
Decision:
RESOLVED: that the issues set out in the general update report be noted.
Lead officer: Leslie Williams
14/01/2019 - Amendment to the Annual Accounts of the Barham Park Trust Committee ref: 4453 Recommendations Approved
To approve the amended annual accounts of the
Barham Park Trust Committee
Decision Maker: Barham Park Trust Committee
Made at meeting: 14/01/2019 - Barham Park Trust Committee
Decision published: 14/01/2019
Effective from: 14/01/2019
Decision:
RESOLVED:
i) That the amended accounts for the 2017/18 financial year as set out in Appendix A and any necessary minor consequential amendments to the Annual Report for the 2017/18 financial year be approved for submission to the Charity Commission before 31 January 2019;
ii) That the amended accounts for the financial years 2015/16 and 2016/17 as set out in Appendices C and E be approved for submission to the Charity Commission.
iii) That the Independent Reviews of the Accounts by the Independent Examiner for the financial years 2015/16, 2016/17 and 2017/18 as set out in Appendices B, D and F be noted.
iv) That Officers be authorised to update the Charity Commission with the above-mentioned amended and updated accounts for the aforementioned financial years and the Annual Report;
v) That authority be delegated to the Operational Director for Environmental Services to deal with any issues arising regarding Barham Park Trust’s accounts with the Charity Commission.
Lead officer: Chris Whyte
10/01/2019 - Individual Cabinet Member Decision - approval to waive contract standing orders to permit the direct award of contracts regarding supported accommodation ref: 4434 Recommendations Approved
Approval to waive Contract Standing Orders to permit procurement through a direct award for supported accommodation linked to two properties for adults with learning disabilities linked to the boroughs New Accommodation for Independent Living program.
Decision Maker: Cabinet Member for Public Health & Adult Social Care
Decision published: 14/01/2019
Effective from: 10/01/2019
Decision:
The Cabinet Member for Adult Social Care approved an exemption pursuant to Contract Standing Order 84(a) of the requirement to tender two contracts for services to support adults with learning disabilities at properties at 127 and 129 Harrowdene Road, Wembley, for the good operational and financial reasons detailed in the body of the report, thereby enabling Officers to directly award two contracts for a maximum 24 month period.