Issue details

Decision type: Key

Reason Key: Signficant expenditure/savings of £500k or more;

Decision status: Recommendations Approved

Wards affected: (All Wards);

Notice of proposed decision first published: 04/04/2025

This decision will be taken under urgency procedures.

Reason for urgency:
The decision is urgent and 5 clear days advance notice of the decision cannot be given. This is due to the time needed to reach agreement across the STS Partners Council. As this is a shared service agreement, it was necessary to ensure alignment and collective approval from all partners before proceeding. The co-ordination process took longer than anticipated and was the key factor in not being able to provide advance notice. It is impractical to defer the decision because the current Microsoft Unified Support contract ends on 31 March 2025. Any delay in renewing the contract would result in the STS Partner Council's operating without critical support coverage. Given the essential nature of Microsoft Services in delivering day-to-day operations, uninterrupted support is vital to maintain service continuity and safeguard against potential incidents/outages. For these reasons, the decision also seeks a waiver of the 5 day-call-in period to allow the decision to take immediate effect.

Decision due: 3 Apr 2025 by Corporate Director of Finance & Resources

Lead member: Deputy Leader and Cabinet Member for Finance & Resources

Lead director: Corporate Director of Finance & Resources

Department: Finance & Resources

Contact: Mike Ligorio, Commercial Contract and Procurement Manager Email: mike.ligorio@brent.gov.uk Tel: 020 8937 1503.