Issue details
Authority to award additional contract for Housing Repairs and Maintenance Service (Key Decision taken under Chief Executive Delegated Emergency Powers)
This report concerns changes to the outcome of the tender for the repairs and maintenance contracts to replace the Council’s current repairs and maintenance contract (the “Current Repairs Contract”) that expires on 31 March 2025. Following Cabinet approval to award contracts for Lots 1-6, the contractor selected to be awarded Lot 4 has withdrawn from the procurement process. As a result, approval is sought to extend the Current Repairs Contract, award Lot 4 to the next placed contractor, and appoint a substitute contractor for Lot 4 pending mobilisation of the new Lot 4 contractor. This report requests authority to award contracts as required by Contract Standing Order 88, and to extend contracts as required by Contract Standing Order 112.
Decision type: Key
Reason Key: Signficant expenditure/savings of £500k or more;
Decision status: For Determination
Wards affected: (All Wards);
Notice of proposed decision first published: 02/04/2025
This decision will be taken under urgency procedures.
Reason for urgency:
The decision is urgent in current circumstances because it concerns changes to the outcome of the tender for the repairs and maintenance contracts to replace the Council's current repairs and maintenance contract that expires on 31 March 2025. Following Cabinet approval to award contracts for Lots 1-6, the contractor selected to be awarded Lot 4 has withdrawn from the procurement process. As a result, approval being sought to extend the Current Repairs Contract, award Lot 4 to the next placed contractor, and appoint a substitute contractor for Lot 4 pending mobilisation of the new Lot 4 contractor. Given the current contractual arrangements are due to expire on 31 March 25 officers have advised the decision regarding the change in original arrangements agreed by Cabinet will need to be implemented with immediate effect, requiring a waiver of the usual call-in requirements.
Anticipated restriction: Part exempt - View reasons
Explanation of anticipated restriction:
Appendix 1 is exempt as it contains the following category of exempt information as specified in Paragraph 3, Schedule 12A of the Local Government Act 1972, namely: "Information relating to the financial or business affairs of any particular person (including the authority holding that information)".
Decision due: 31 Mar 2025 by Chief Executive
Lead member: Cabinet Member for Housing and Resident Services
Lead director: Corporate Director of Residents and Housing Services
Department: Residents and Housing Services
Contact: Spencer Randolph, Director - Housing Services Email: spencer.randolph@brent.gov.uk Tel: 020 8937 2546.
Decisions
Background papers
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