Decisions
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07/06/2022 - Authority to Award Contract by way of a Direct Award from the NEPRO3 Framework Agreement for Fire Risk Assessments (Recordable Officer Decision) ref: 5997 Recommendations Approved
To request authority to award contracts as required by Contract Standing Order 88 from a framework agreement for Fire Risk Assessments.
Decision Maker: Director - Housing Services
Decision published: 14/06/2022
Effective from: 07/06/2022
Decision:
That the Operational Director Housing:
i) Approves the award of the call-off contract for Fire Risk Assessments for a term of 9 months to Bloom Procurement Services Ltd from the North East Procurement Organisation’s NEPRO3 Framework Agreement.
ii) Confirms that there is sufficient budgetary provision for the proposed call-off contract.
Wards affected: (All Wards);
Lead officer: Giuseppe Coia
30/05/2022 - Appointments to Cabinet Committees ref: 5989 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 30/05/2022 - Cabinet
Decision published: 31/05/2022
Effective from: 07/06/2022
Decision:
Cabinet RESOLVED to approve the Executive appointments to the following bodies, as set out with the agenda:
· Barham Park Trust Committee
· West London Economic Prosperity Board
30/05/2022 - Any other urgent business ref: 5991 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 30/05/2022 - Cabinet
Decision published: 31/05/2022
Effective from: 30/05/2022
Decision:
None.
30/05/2022 - Exclusion of Press and Public ref: 5990 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 30/05/2022 - Cabinet
Decision published: 31/05/2022
Effective from: 30/05/2022
Decision:
There were no items that required the exclusion of the press or public.
30/05/2022 - Reference of item considered by Scrutiny Committees (if any) ref: 5987 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 30/05/2022 - Cabinet
Decision published: 31/05/2022
Effective from: 30/05/2022
Decision:
There were no references from either scrutiny committee submitted for consideration at the meeting.
30/05/2022 - Petitions (if any) ref: 5986 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 30/05/2022 - Cabinet
Decision published: 31/05/2022
Effective from: 30/05/2022
Decision:
There were no petitions submitted for consideration at the meeting.
30/05/2022 - Matters Arising (if any) ref: 5985 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 30/05/2022 - Cabinet
Decision published: 31/05/2022
Effective from: 30/05/2022
Decision:
None.
30/05/2022 - Minutes of the Previous Meeting ref: 5984 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 30/05/2022 - Cabinet
Decision published: 31/05/2022
Effective from: 30/05/2022
Decision:
Cabinet RESOLVED that the minutes of the previous meeting held on Monday 11 April 2022 be approved as an accurate record of the meeting.
30/05/2022 - Declarations of Interest ref: 5983 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 30/05/2022 - Cabinet
Decision published: 31/05/2022
Effective from: 30/05/2022
Decision:
There were no declarations of interest made at the meeting.
30/05/2022 - Apologies for Absence ref: 5982 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 30/05/2022 - Cabinet
Decision published: 31/05/2022
Effective from: 30/05/2022
Decision:
Cabinet noted that Claudia Brown – (Operational Director Adult Social Care) was attending to represent Phil Porter (Strategic Director Community Wellbeing) and Ron Mansfield (Head of Communications) to represent Shazia Hussain (Assistant Chief Executive).
30/05/2022 - Authority to Award Contracts for the Purchase of Gas and Electricity (October 2022 to September 2024) ref: 5988 Recommendations Approved
This report requests authority to award energy contracts as required by Contract Standing Order 88. This report describes the reasons for the award of those contracts, and for the Council’s entry into the amended Access Agreement.
Decision Maker: Cabinet
Made at meeting: 30/05/2022 - Cabinet
Decision published: 31/05/2022
Effective from: 07/06/2022
Decision:
Cabinet noted the comments made by Councillor Lorber who had requested to speak at the meeting in respect of the item. In addressing Cabinet, Councillor Lorber referred to section 3.2 of the report and sought further details on the basis of the decision taken in 2020 to provide for a two rather than four year energy supply period under the procurement framework along with an outline of any associated financial implications given the current and unprecedented increase in wholesale energy costs.
In responding to the comments raised, Councillor Mili Patel (as Deputy Leader and Cabinet Member for Finance, Resources & Reform) drew attention to the independent assessment of the Council’s energy procurement policy which had confirmed the proposed re-procurement arrangements remained fit for purpose and achieved prices better than market average as well as offering a range of additional services of value to the Council. The proposed re-procurement and purchasing approach had also been designed to mitigate against overall market risk whilst also seeking to support the Council’s environmental objectives in considering how best to move towards procuring greener and zero carbon energy.
In terms of the overall financial impact (as detailed within section 8 of the report), members were advised of the difficulty in securing fixed term wholesale energy supply costs with the arrangements and approach outlined within the report designed to secure an optimal price for required energy usage and associated services whilst also seeking to mitigate against the risk and minimise significant exposure to further wholesale energy market volatility in the short to medium term. Members noted the approach outlined also included the potential to avoid significant additional costs on energy contract prices in 2022-23 (on the basis detailed within the exempt appendix to the report).
Having considered the comments made and recognised the difficulties in predicting future market volatility at the time the decision was made to agree a two rather than four year energy supply period Cabinet RESOLVED:
(1) To approve the award of a contract for the supply of electricity to NPower Limited for two years from 1st October 2022 via a call-off from LASER Framework Y18003, and
(2) To approve the award of a contract for the supply of gas to Total Gas and Power for two years from 1st October 2022 via a call-off from the LASER Framework Y18002, and
(3) that alternatively to (1) and (2) above, to approve the award of contracts for gas and electricity to the next ranked Suppliers on Lot 1 of each of the Frameworks referred to in section 5 of the report, if NPower Limited or Total Gas and Power cannot, or do not accept the offer of a Council contract. Such award shall be in accordance with the offer and award process described in Section 7 of the report.
(4) To approve the Council’s entry into an amended Access Agreement with Kent County Council referred to in sections 7.11 and 7.12 in the report, to enable its participation and purchase of gas and electricity from the Frameworks referred to in (1) and (2) above; and
(5) To support Brent’s active engagement with the “Renewable Power 4 London Action Plan” work stream, which aims to procure public sector energy for London Public Sector Bodies that is 100% renewable, through collaboration, with the ultimate aim of having a Power Purchase Agreement in place that Boroughs can procure renewable energy from, starting from autumn 2024 (or spring 2025).
Wards affected: (All Wards);
Lead officer: Catherine Arotsky
30/05/2022 - Award of a contract for Microsoft Licensing, and termination of existing contract ref: 5981 Recommendations Approved
To terminate the existing contract for Microsoft Subscription Licenses, and award a new contract for the licensing.
Decision Maker: Deputy Leader and Cabinet Member for Finance, Resources and Reform
Decision published: 30/05/2022
Effective from: 09/06/2022
Decision:
That the Deputy Leader, in consultation with the Leader:
i) Approves the termination of the existing contract with Bytes Software Services Ltd that includes E3 Microsoft Licences for the London Borough of Brent.
ii) Approves the award of a new contract for a term of three years to include Microsoft E5 Licences for the London Borough of Brent to Bytes Software Services Ltd.
Wards affected: (All Wards);
Lead officer: Philippa Brewin