Decisions
Use the search options below to filter the list of decisions.
23/01/2023 - Award of a contract for Microsoft Licensing for the Local Government Association, and termination of existing contract ref: 6324 Recommendations Approved
To terminate the existing contract for
Microsoft Subscription Licences for the Local Government
Association, and award a new contract for the licensing.
Decision Maker: Corporate Director of Finance & Resources
Decision published: 23/01/2023
Effective from: 31/01/2023
Decision:
That the Corporate Director Finance and Resources:
i) Approves the termination of the existing contract with Bytes Software Services Ltd that includes E3 Microsoft Licences for the Local Government Association (LGA).
ii) Approves the award of a new contract for a term of three years to include Microsoft E5 Licences to for the LGA to Bytes Software Services Ltd in the sum of £523,442.40.
Wards affected: (All Wards);
Lead officer: Philippa Brewin
23/01/2023 - Authority to Award a Contract for Generic Housing Related Support for 5 Months (Non-Key Officer Recordable Decision) ref: 6450 Recommendations Approved
To seek authority to award a contract via direct award for generic housing related floating support.
Decision Maker: Corporate Director of Community Health and Wellbeing
Decision published: 23/01/2023
Effective from: 23/01/2023
Decision:
That the Corporate Director of Adult Social Care and Health:
i) Notes that the Cabinet Member for Public Health and Adult Social Care has granted an exemption from the requirement to tender for a contract for generic floating support.
ii) Notes the Contract Standing Order considerations.
iii) Approves the direct award of contract for generic floating support for a period of up to 5 months to Thames Reach.
Wards affected: (All Wards);
Lead officer: Karen Wren
16/01/2023 - Any other urgent business ref: 6321 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 16/01/2023
Decision:
None.
16/01/2023 - Exclusion of Press and Public ref: 6320 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 16/01/2023
Decision:
There were no items that required the exclusion of the press or public.
16/01/2023 - Reference of item considered by Scrutiny Committees (if any) ref: 6312 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 16/01/2023
Decision:
There were no references from Scrutiny submitted for consideration at the meeting.
16/01/2023 - Petitions (if any) ref: 6311 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 16/01/2023
Decision:
5.1 Pedestrian Safety at the Junction Between Sidmouth Road, Milverton Road and Alverstone Road
Cabinet NOTED the comments made by Dr Deborah Eppel, in presenting a petition which contained 232 signatures, speaking on behalf of local residents living in the area surrounding Sidmouth Road, highlighting concerns relating to the safety of pedestrians at the junction between Sidmouth Road, Milverton Road and Alverstone Road, due to fast travelling vehicles from multiple directions, poor visibility and lack of suitable pedestrian crossings.
In addressing Cabinet, Dr Deborah Eppel highlighted the following key issues:
· Whilst aware there had only been one reported minor collision in the past 3 years, in which a cyclist had been injured, Dr Eppel questioned the number of unreported incidents and near-misses.
· Concerns had been reported to the Council’s Traffic Engineers who whilst recognising the issues raised had advised that funding was not currently available to install a pedestrian island given the TfL priority criteria for schemes based on collision and injury data. Dr Eppel was concerned this meant the safety of pedestrians would remain in jeopardy with local residents keen to ensure action was taken prior to any more serious injury or accident occurring at the junction.
· Whilst the Council’s Transportation Team had advised, in response to the petition, that it would be possible to consider the installation of a pedestrian island at the junction this was unlikely to be until 2025/26 based on TfL funding becoming available and the necessary priority being met. Any earlier consideration would only be based on additional funding becoming available.
To improve pedestrian safety, Dr Eppel therefore advised Cabinet that the petition was requesting that consideration be given to the provision of the necessary additional funding and review of priorities for 2023/24 to provide for the installation of a pedestrian island on Sidmouth Road, near the junction with Milverton Road and Alverstone Road given the safety concerns identified and proximity of the junction to local schools, nurseries, and other community buildings.
In responding, Councillor Krupa Sheth, as Cabinet member for Environment, Infrastructure and Climate Action, acknowledged the concerns of residents. In highlighting the Council’s commitment to improving road safety, as set out within the Long Term Strategy Review, she outlined the approach taken which had needed to be focussed on the priority of locations with the most significant accident problems along with the availability of funding to design and install speed reduction and pedestrian safety measures. Whilst keen to address the concerns identified, Councillor Krupa Sheth felt it important to recognise that the level of TfL funding available to deal with these type of requests was unfortunately insufficient to meet current levels of demand, hence the need to prioritise potential locations for funding. Whilst an assessment of the latest available personal injury data for the location had recorded only one slight accident she had, however, asked officers (in response to the petition) to undertake a further review of the site based on an assessment of other factors including existing road condition, vehicle speeds, severance, access to local schools and community centres in the area and also to determine whether there was a need to maintain or enhance existing speed reduction measures in the locality. In concluding her response, Councillor Krupa Sheth advised that should the results of this assessment determine the need for a pedestrian facility this would, subject to prioritisation and funding availability, be included in a future programme for officers to progress and consult upon and on which the petitioners would be provided with a further update once the assessment had been completed.
5.2 The Condition of The Avenue, NW6
Cabinet NOTED the comments made by Mr Ben Cook, in presenting a petition which contained 217 signatures, speaking on behalf on local residents living on or near The Avenue, who were requesting pavement and highway improvements due to what was considered to be the poor and dangerous state of repair of the footway and highway along The Avenue.
In addressing Cabinet, Ben Cook highlighted the following key issues:
· Pavement improvements had been requested for the past 5 and a half years. Members were advised that the state of the pavement was particularly bad between Brondesbury Park and Tiverton Road, which disproportionately impacted the elderly, disabled and children.
· Due to the poor condition of the highway, cyclists were being adversely affected and cars damaged.
· The deteriorated and poorly placed speed bumps were now largely ineffective as speed reduction and traffic calming measures.
Given the volume of traffic using The Avenue each day the petitioners were requesting immediate action to repair and resurface the footway and highway along The Avenue, with the repair and maintenance of Hanover Road given as an example of the type of action required.
The comments and concerns raised in both petitions were also supported by Councillor Gbajumo who also spoke in support to the action being sought by the petitioners and Councillor Hack (as local ward councillors).
In responding, Councillor Krupa Sheth, as Cabinet member for Environment, Infrastructure and Climate Action, again recognised the concerns raised but highlighted the level of demand identified across the borough in terms of roads and pavements which it was felt would benefit from maintenance to improve their condition and visual appearance. Given the level of demand, the ongoing imbalance between repair need and resource availability had once again meant that repairs had to be prioritised with an outline provided of the process followed in relation to both the planned and reactive highways maintenance programmes.
With regard to The Avenue, Councillor Krupa Sheth advised that prior to new surveys being carried out and the asset management criteria scores being updated as part of the development of the 2023/24 maintenance programmes, 60% of the pavement along The Avenue had been assessed to fall within the “poor” banding whilst over 80% of the road had been rated in the “excellent” banding. Whilst aware that this did not mean the road was defect free it had meant the road, based on the asset management criteria, had not been considered a high enough priority for planned maintenance during 2022/23 given the current level of demand and level of funding available.
In response to the petition, however, Councillor Krupa Sheth advised that a site visit had been arranged on 19 January 2023, in order to review what other action it may be possible to take with the concerns regarding the speed humps also referred to the Healthy Streets and Parking Team for review. Subject to the necessary survey data being updated and any mitigating actions identified it would then be possible to consider again as part of the 2023/24 programme.
16/01/2023 - Matters Arising (if any) ref: 6306 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 16/01/2023
Decision:
None.
16/01/2023 - Minutes of the Previous Meeting ref: 6305 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 16/01/2023
Decision:
Cabinet RESOLVED that the minutes of the previous meeting, held on Monday 12 December 2022, be approved as an accurate record of the meeting.
16/01/2023 - Declarations of Interest ref: 6304 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 16/01/2023
Decision:
None.
16/01/2023 - Quarter 3 Financial Report 2022/23 ref: 6317 Recommendations Approved
The report sets out the current forecast of
income and expenditure versus the revenue budget for 2022/23 and
other key financial data.
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 24/01/2023
Decision:
Cabinet RESOLVED:
(1) To note the overall financial position and the actions being taken to manage the issues arising as detailed within the report.
(2) To note the savings delivery tracker in Appendix A and detailed in section 3.7 of the report.
(3) To approve the virements detailed in section 3.7 of the report.
Wards affected: (All Wards);
Lead officer: Minesh Patel
16/01/2023 - Treasury Management Mid-Year Review 2022-23 ref: 6319 Recommendations Approved
To update Members on Treasury Management activity for the first half of the financial year 2021-22.
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 24/01/2023
Decision:
Cabinet RESOLVED:
(1) To note the 2022-23 Mid-Year Treasury report for reference on to Council, along with the fact that the Council has been fully compliant with the Council’s Treasury Management indicators, in compliance with CIPFA’s Code of Practice on Treasury Management (the Code).
Wards affected: (All Wards);
Lead officer: Amanda Healy
16/01/2023 - Authority to Award Contracts for Highway Maintenance ref: 6316 Recommendations Approved
Approval to Award Contract for Highway Services.
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 24/01/2023
Decision:
Cabinet RESOLVED:
(1) To approve the award of the contract “Lot 1” for the provision of Highway Maintenance Services to O’Hara Bros Surfacing Ltd for an initial contract period of seven years, with an option to extend for up to a further three years on an annual basis and to note that the value of the contract is estimated to be circa £4.3m per year, or circa £43m over the 10 year duration of the contract (excluding inflation indexation).
(2) To approve the award of the contract “Lot 2” for the provision of Highway Maintenance Services to GW Highways Ltd for an initial contract period of Seven years, with an option to extend for up to a further three years on an annual basis and to note that the value of the contract is estimated to be circa £3.5m per year, or circa £35m over the 10 year duration of the contract (excluding inflation indexation).
Wards affected: (All Wards);
Lead officer: Tony Kennedy
16/01/2023 - Authority to Award Contract for Street Cleansing, Waste Collections and Winter Maintenance Services ref: 6314 Recommendations Approved
To request authority to award the contract for street cleansing, waste collections and winter maintenance services.
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 24/01/2023
Decision:
Cabinet RESOLVED:
(1) To note the results of the public consultation on future waste collections and street cleansing services held in summer 2022 and the results of the alternate weekly twin stream recycling trial held in autumn 2022.
(2) To agree the introduction of an intelligence-led approach to street cleansing from 1 July 2023 and an alternate weekly twin stream recycling collection service for street level households from 1 October 2023, together with other specification changes as set out in section 7 of the report.
(3) To note that modelling would be undertaken in the new year to determine whether any alternate weekly twin stream recycling collection rounds might be better served using an additional wheelie bin for the storing of paper/card rather than a sack; and that such changes to specific rounds could be introduced subject to a proven business case once the new service goes live, as the collection arrangement provided flexibility.
(4) To approve the award of the Integrated Contract to Veolia Environmental Services UK Ltd for an initial contract period of eight years, with an option to extend for a further eight year contract period in the estimated sum of £17.13m for 2023/24, circa £137m over the initial 8-year term of the contract or circa £274m over the full 16-year contract period.
(5) To approve the allocation of capital through prudential borrowing of a sum of £21m, comprising £10.8m to finance the purchase of the fleet (including Public Realm Contract rollover assets) required for Year 1 of the contract and a further in principle allocation of £10.2m for vehicle replacements over the remaining term of the contract; and notes that the costs of deployment and maintaining the fleet are included in the contract price.
(6) To approve the allocation of capital through prudential borrowing of up to £1.52m for the purchase and roll out of wheelie bins on alternate weekly twin stream collection rounds where a business case can be made (in line with (3) above).
(7) To agree that the Council enters into a Pension Admission Agreement and a Risk Share Agreement or such other Pensions arrangement as appropriate, in respect of any ex-Brent Council staff who TUPE transferred to the current contractor in respect of the Public Realm Contract who may be entitled to retain access to the Local Government Pension Scheme under the Integrated Contract.
(8) To delegate the resolution of any outstanding Pension issues referred to at (7) above in respect to the Integrated Contract to the Corporate Director, Resident Services in consultation with the Cabinet Member for Environment, Infrastructure and Climate Action.
Lead officer: Oliver Myers
16/01/2023 - Authority to Award for Grounds Maintenance Services Contract ref: 6313 Recommendations Approved
To award a new Grounds Maintenance Contract for 8 years plus the option to extend for a further 8 years.
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 24/01/2023
Decision:
Cabinet RESOLVED:
(1) To note the contents of the report in relation to the award of a contract for Grounds Maintenance Services.
(2) To approve the award of a contract for the provision of Grounds Maintenance Services to Continental Landscapes Ltd for an initial contract period of eight years, with an option to extend for a further eight year contract period and notes that the value of the contract is estimated to be circa £2.2m per year, or circa £17.6m over the initial 8 year term of the contract or circa £35.2m over the full 16 year contract period excluding VAT, CPI indexation and AWE increases).
(3) To note that the award of the contract would be subject to consideration of any section 20 leaseholder consultation observations received from leaseholders.
(4) To delegate the decision to proceed with the award of the contract, as set out in (2) above, to the Corporate Director, Resident Services in consultation with the Cabinet member for Environment, Infrastructure & Climate Action.
Lead officer: Kelly Eaton
16/01/2023 - Green Neighbourhoods Action Plans ref: 6315 Recommendations Approved
To agree the action plans for Church End & Roundwood; and Kingsbury, and the next phase of community engagement
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 24/01/2023
Decision:
Cabinet RESOLVED:
(1) To agree the Green Neighbourhood Action Plans for Church End & Roundwood (Appendix A) and Kingsbury (Appendix B), summarised in section 5 of the report.
(2) To note the results of community engagement activity undertaken from July to October 2022, outlined in section 4 of the report and detailed in Appendix C of the report.
(3) To agree the proposals for future engagement with communities in the Green Neighbourhood areas, summarised in section 6 of the report.
Lead officer: Tom Welsh, Oliver Myers
16/01/2023 - Extension of the existing Section 75 Agreement in respect of the Better Care Fund Pooled Budget ref: 6318 Recommendations Approved
To confirm approval to extend the Council’s Section 75 Agreement in respect of the Better Care Fund pooled budget for a further period of 12 months.
Decision Maker: Corporate Director of Community Health and Wellbeing
Decision published: 17/01/2023
Effective from: 25/01/2023
Decision:
That the Corporate Director Adult Social Care & Health:
i) Notes the succession of the North West London Clinical Commissioning Group to Brent Borough with regard to the Better Care Fund pooled budget.
ii) Confirms approval of the extension to the existing Section 75 Agreement in respect of the Better Care Fund pooled budget with North West London Clinical Commissioning Group for a period of 12 months from 1 April 2022 to 31 March 2023.
iii) Confirms approval of the variations to amend the Section 75 Agreement in respect of the Better Care Fund pooled budget and financial arrangements.
Lead officer: Tom Shakespeare
16/01/2023 - Apologies for Absence ref: 6303 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 16/01/2023 - Cabinet
Decision published: 17/01/2023
Effective from: 16/01/2023
Decision:
An apology for absence was received from Councillor Donnelly-Jackson.
Cabinet noted that Rob Mansfield (Head of Communications) was attending to represent Lorna Hughes (Director of Communications, Strategy & Engagement).
16/01/2023 - Application to the Supporting London Boroughs Recovery Engagement Project for external grant funding (Individual Cabinet Member Decision) ref: 6322 Recommendations Approved
To seek approval to submit an application to the Supporting London Borough's Recovery Engagement Project for grant funding to support a project aimed at engaging with seldom heard community groups based in the Green Neighbourhoods.
Decision Maker: Cabinet Member for Environment, Infrastructure & Climate Action
Decision published: 17/01/2023
Effective from: 16/01/2023
Decision:
To approve the submission of an application for grant funding as set out in Section 4 of the accopmpanying report from the Supporting London Boroughs Recovery Engagement Project fund.
Wards affected: Harlesden & Kensal Green; Kingsbury; Queensbury; Roundwood;
Lead officer: Emma Sharpe
13/01/2023 - Authority to award a contract at Visram House (Individual Cabinet Member Decision) ref: 6323 Recommendations Approved
Authority to award a care and support contract
at Visram House Extra Care Scheme.
Decision Maker: Cabinet Member for Public Health & Adult Social Care
Decision published: 17/01/2023
Effective from: 25/01/2023
Decision:
To approve the award of the care and support contract at Visram House, Extra Care scheme to Creative Support Ltdfor a period of two (2) years with an option to extend for up to a maximum of two (2) years at a contract value of £1,210,206.00 per annum.
Wards affected: Stonebridge;
Lead officer: Martin Crick
20/12/2022 - Authority to extend a contract in respect of Sensory Impairment Supported Living Services at Clement Close with Sense (Non-Key Officer Recordable Decision) ref: 6310 Recommendations Approved
To request authoritiy to vary and extend a contract for Supported Living Services for people with sensory impairment at Clement Close with Sense.
Decision Maker: Director - Adult Social Care
Decision published: 16/01/2023
Effective from: 20/12/2022
Decision:
That the Director of Adult Social Care:
i) Approves the variation of contract for Supported Living Services for people with sensory impairment at Clement Close with Sense.
ii) Approves the extension of the Contract for Supported Living Services for people with sensory impairment at Clement Close with Sense from 21 December 2022 to 20 December 2023.
Lead officer: Jacqueline Casson
16/01/2023 - Approval to Waive Contract Standing Orders to Permit Procurement of a 5 Month Contract for Generic Housing Related Floating Support through a Direct Award (Non-Key Individual Cabinet Member Decision) ref: 6449 Recommendations Approved
To seek approval to waive Contract Standing Orders to enable a direct award of a contract for generic housing related floating support.
Decision Maker: Cabinet Member for Public Health & Adult Social Care
Decision published: 16/01/2023
Effective from: 16/01/2023
Decision:
That the Cabinet Member for Public Health and Adult Social Care, having consulted with the Leader:
i) Approves an exemption pursuant to Contract Standing Order 84(a) of the requirement to tender a contract for generic housing related floating support for a period of up to 5 months.
Lead officer: Karen Wren
30/12/2022 - Off Street Parking Controls – Ellerslie Gardens (Non key Officer Recordable Decision) ref: 6309 Recommendations Approved
To consider the outcome of the public consultation conducted from September to November 2021 for the installation of off-street parking controls within the Ellerslie Gardens estate and approve any necessary Traffic Management Order for the installation of off-street parking controls as a result.
Decision Maker: Corporate Director of Partnerships, Housing & Residents Services
Decision published: 16/01/2023
Effective from: 30/12/2022
Decision:
(1) To agree that the Ellerslie Gardens estate should be subject to a Traffic Management Order (TMO) commencing from 5th January 2023.
(2) To note that under the Local Authorities' Traffic Orders (Procedure) (England and Wales) Regulations 1996, within 14 days of making an order, notification must be made in writing to any person who has objected to the order and has not withdrawn the objection and, where the objection has not been wholly acceded to, shall include in that notification the reasons for the decision.
(3) To approve that the Traffic Management Order Notice of Proposal is moved to the Notice of Making.
(4) In satisfaction of the requirement set out in (2) and (3) above, note that this decision will be provided to the objector within the 14 days
Wards affected: Roundwood;
Lead officer: Dele Osinowo
30/12/2022 - Off Street Parking Controls – William Dromey Court (Non Key Officer Recordable Decision) ref: 6307 Recommendations Approved
To consider the outcome of the public consultation conducted from September to November 2021 for the installation of off-street parking controls within the William Dromey Court estate and approve any necessary Traffic Management Order for the installation of off-street parking controls as a result.
Decision Maker: Corporate Director of Partnerships, Housing & Residents Services
Decision published: 16/01/2023
Effective from: 30/12/2022
Decision:
(1) To agree that the William Dromey Court estate should be subject to a Traffic Management Order (TMO) commencing from 5th January 2023.
(2) To note that under the Local Authorities' Traffic Orders (Procedure) (England and Wales) Regulations 1996, within 14 days of making an order, notification must be made in writing to any person who has objected to the order and has not withdrawn the objection and, where the objection has not been wholly acceded to, shall include in that notification the reasons for the decision.
(3) To approve that the Traffic Management Order Notice of Proposal is moved to the Notice of Making.
(4) In satisfaction of the requirement set out in (2) and (3) above, note that this decision will be provided to the objector within the 14 days.
Wards affected: Kilburn;
Lead officer: Dele Osinowo