Decisions
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23/03/2023 - Authority to Procure Insurance Related Works and Housing Disrepair Cases Using a Framework (Officer Recordable Decision) ref: 6520 Recommendations Approved
To request approval to use a framework to procure building contractors to repair housing stock related to insurance approved works.
Decision Maker: Director - Housing Services
Decision published: 01/06/2023
Effective from: 23/03/2023
Decision:
That the Director of Housing:
i) Approves inviting bids under the Fusion 21s National Reactive Repairs & Empty Buildings Framework for Provision of Insurance Works and Housing Disrepair Cases on the basis of the pre-tender considerations in respect of two contracts for:
a. Everyday general repairs
b. More complex cases
ii) Confirms there is sufficient budgetary provision for the proposed call-off contracts.
iii) Approves officers evaluating bids on the basis of the evaluation criteria.
Wards affected: (All Wards);
Lead officer: Mohammed Negm
22/03/2023 - Domestic Abuse Advocacy, Family Support and Delivery of One Stop Shop Services ref: 6477 Recommendations Approved
To award the Domestic Abuse Advocacy, Family Support and Delivery of a One Stop Shop Services contract.
Decision Maker: Corporate Director of Neighbourhoods & Regeneration
Decision published: 28/04/2023
Effective from: 09/05/2023
Decision:
That the Corporate Director Communities and Regeneration:
i) Approves the award of contract for Domestic Abuse Advocacy, Family Support, and One-Stop Shop Services to Advance at a value of £1,999,775.28 for a period of 3 years, with the option to extend for two successive periods of 1 + 1 year.
Wards affected: (All Wards);
Lead officer: Davina Smith
23/03/2023 - Authority to Vary and Extend a Contract in respect of Supported Living Services at 63 Manor Drive and 64 Beechcroft Gardens with Dimensions UK (Non-Key Officer Recordable Decision) ref: 6440 Recommendations Approved
To request approval to vary and extend a contract in respect of Supported Living Services for Adults with Learning Disabilities at 63 Manor Drive and 54 Beechcroft Gardens.
Decision Maker: Director - Adult Social Care
Decision published: 29/03/2023
Effective from: 23/03/2023
Decision:
That the Operational Director Adult Social Care:
i) Approves the variation of contract for Supported Living Services for Adults with Learning Disabilities at 63 Manor Drive and 54 Beechcroft Gardens with Dimensions UK to allow for a 12-month extension.
ii) Approves, subject to approval of (i), the extension to the current contract with Dimensions UK for a period of 12 months from 1 April 2023 to 31 March 2024.
Lead officer: Jacqueline Casson
20/03/2023 - Extension of Communal Electrical Works and Electrical Safety Maintenance Contract ref: 6437 Recommendations Approved
To request approval to vary the contract for Communal Electrical Works and Electrical Safety Maintenance to permit the extension of the contract, and approval to extend the contract for a period of 12 months.
Decision Maker: Director - Housing Services
Decision published: 27/03/2023
Effective from: 04/04/2023
Decision:
(1) To approve the variation of the contract for Communal Electrical Works & Electrical Safety Maintenance with Equans FM Limited (formerly Cofely Ltd. and Engie FM Limited) to permit the extension of the contract;
(2) To approve the extension to the current contract as detailed in (1) above for a period of 12 months.
Wards affected: (All Wards);
Lead officer: Giuseppe Coia
20/03/2023 - Extension of Domestic Gas Servicing and Repairs, and Communal Heating Systems Contract ref: 6438 Recommendations Approved
To request approval to vary the contract for Domestic Gas Servicing and Repairs, and Communal Heating Systems Maintenance to permit the extension of the contract, and approval to extend the contract for a period of 12 months.
Decision Maker: Director - Housing Services
Decision published: 27/03/2023
Effective from: 04/04/2023
Decision:
(1) To approve the variation of the contract for Domestic & Communal Heating and Gas Services with Oakray Ltd.to permit the extension of the contract.
(2) To approve the extension to the current contract as detailed in (1) above for a period of 12 months.
Wards affected: (All Wards);
Lead officer: Giuseppe Coia
24/03/2023 - Authority to procure the Debt Resolution Service using a Framework Agreement (Non-Key Officer Recordable Decision) ref: 6436 Recommendations Approved
This decision concerns the procurement of the Debt Resolution Service and seeks approval to use a framework to procure the Debt Resolution Service as required by Contract Standing Orders 88 and 89 along with relevant pre-tender considerations.
Decision Maker: Director - Resident Services
Decision published: 24/03/2023
Effective from: 24/03/2023
Decision:
(1) To approve Brent Council’s participation in a call-off procedure under the Crown Commercial Service, Debt Resolution Services LOT 5: Enforcement Services RM6226 Framework Agreement for a call off in respect of the Debt Resolution Service.
(2) To confirm that there is sufficient budgetary provision for the proposed call-off contract.
(3) To approve inviting bids under the Framework Agreement for the Debt Resolution Service on the basis of the agreed pre tender considerations.
(4) To approve officersevaluating bids referred to in (3) above on the basis of the agreed evaluation criteria.
Wards affected: (All Wards);
Lead officer: Peter Cosgrove
22/03/2023 - Authority to extend the Grounds Maintenance Element of the Public Realm Contract ref: 6433 Recommendations Approved
Authority to extend the existing Grounds Maintenance Contract for four months (with an option to extend for a further two months) until commencement of the new Grounds Maintenance Contract.
Decision Maker: Cabinet Member for Environment, Infrastructure & Climate Action
Decision published: 23/03/2023
Effective from: 31/03/2023
Decision:
To approve the variation and extension of the Grounds Maintenance element of the Public Realm Contract between the London Borough of Brent and Veolia Environmental Limited for the period 1 April 2023 – 31 July 2023, for the reasons detailed in this report and on terms set out in the attached Deed of Variation (Appendix 1).
Wards affected: (All Wards);
Lead officer: Kelly Eaton
23/03/2023 - Authority to Award a Contract for the Provision of Cashless Parking Services (Non-Key Officer Recordable Decision) ref: 6434 Recommendations Approved
This decision concerns the procurement of new Cashless Parking Services (pay by phone and permits), collectively referred to as “the Contract” and seeks authority to award the Contract as required by Contract Standing Order 88.
Decision Maker: Director - Public Realm
Decision published: 23/03/2023
Effective from: 23/03/2023
Decision:
(1) To note the Contract Standing Order 89 considerations relating to the proposed award of contract.
(2) To approve the award of the contract for Cashless Parking Services (pay by phone and permits) to RingGo Ltd for the duration of four (4) years in the sum of approximately £120.00 .
Wards affected: (All Wards);
Lead officer: Sandor Fazekas
21/03/2023 - Application to the School Superzones for External Grant Funding (Non-Key Individual Cabinet Member Decision) ref: 6432 Recommendations Approved
To request approval for submission of an application for grant funding for two School Superzones.
Decision Maker: Cabinet Member for Environment, Infrastructure & Climate Action
Decision published: 21/03/2023
Effective from: 21/03/2023
Decision:
That the Cabinet Member Environment, Infrastructure and Climate Action, in consultation with the Leader:
i) Approves the submission of an application for grant funding from the School Superzones Fund.
Wards affected: Harlesden & Kensal Green; Kingsbury; Queensbury; Roundwood;
Lead officer: Emma Sharpe
20/03/2023 - Publication of Sudbury Matters Application for Neighbourhood Forum Status (Non Key Individual Cabinet Member Decision) ref: 6431 Recommendations Approved
The decision seeks Cabinet Member approval to publish Sudbury Matters’ application for Neighbourhood Forum status. The application will be subject to a minimum six-week consultation. Following consideration of the representations received, the Council will need to determine whether to approve or refuse the application.
Decision Maker: Cabinet Member for Regeneration, Planning & Growth
Decision published: 21/03/2023
Effective from: 20/03/2023
Decision:
To approve the publication for consultation of Sudbury Matters’ application for Neighbourhood Forum Status.
Wards affected: Northwick Park; Sudbury; Wembley Central;
Lead officer: Paul Lewin
20/03/2023 - Honey Pot Lane - Authority to tender for a care and support contract (Key Individual Cabinet Member Decision) ref: 6429 Recommendations Approved
Authority to tender for a care and support contract at the extra care scheme – Honey Pot Lane.
(Notice added to Forward Plan on 18 August 2022)
Decision Maker: Cabinet Member for Public Health & Adult Social Care
Decision published: 20/03/2023
Effective from: 28/03/2023
Decision:
That the Cabinet Member for Public Health and Social Care, having consulted with the Leader in accordance with paragraph 13 of part 3 of the constitution:
i) Approves inviting tenders for a new care and support contract at Honeypot Lane on the basis of the pre-tender considerations.
ii) Approves officers evaluating tenders on the basis of the evaluation criteria.
Wards affected: Queensbury;
Lead officer: Martin Crick
17/03/2023 - Authority to enter into contract for the purchase of 294 Homes at Fulton Road, Wembley ref: 6428 Recommendations Approved
To request approval for the Council to enter into a Developer Agreement, Lease Agreement and Lease in relation to the purchase of 294 homes at Fulton Road, Wembley
Decision Maker: Corporate Director of Finance & Resources
Decision published: 17/03/2023
Effective from: 25/03/2023
Decision:
That the Corporate Director Finance and Resources, in consultation with the Cabinet Member for Finance, Resources and Reform:
i) Approves entry into
a. an agreement for leases with Crown Venture GP LLP and Crown Venture Nominee Limited
b. a development funding agreement with Regal Homes Management Limited as the developer and Crown Venture GP LLP and Crown Venture Nominee Limited as Seller
for the purchase of a 999-year leasehold interest (less 3 days) in 294 homes (flats) located eon the former Euro Car Parks site, Fulton Road, Wembley, HA9 0TF.
ii) Notes that under the contract referred to in (i) above, the payment terms agreed with the developer / seller are as follows:
· 22.5% payable upon delivery of ‘golden brick’ milestone for Block E - £21.55m
· 12.5% payable upon delivery of ‘golden brick’ milestone for Block D - £8.039m
· 65% to be payable via monthly valuations - £54.951m
Wards affected: Wembley Park;
Lead officer: Tanveer Ghani
15/03/2023 - Authority to Award a Contract for Ground Floor WC Refurbishment Works at Brent Civic Centre (Non-Key Officer Recordable Decision) ref: 6427 Recommendations Approved
To request authority to award a contract for a main contractor to undertake works in respect to the refurbishment of WC’s on Ground Floor at Brent Civic Centre.
Decision Maker: Director - Property and Assets
Decision published: 16/03/2023
Effective from: 15/03/2023
Decision:
That the Director Property and Assets:
i) Approves the award of contract for refurbishment of WCs on Ground Floor at Brent Civic Centre for works to be completed over the period of six (6) weeks in the sum of £278,811 to Focus DGI Ltd, trading as Focus Washrooms.
Lead officer: Tanveer Ghani
13/03/2023 - Sorting, Recycling and Sale of Dry Recyclables Contract Award - Authority to issue a direct award for the reprocessing of comingled recycling materials and household bulky waste collections ref: 6426 Recommendations Approved
This report concerns the contracts for the reprocessing of comingled recycling materials and household bulky waste collections. This report requests individual Cabinet Member approval to waive the requirement to tender for contracts and directly award them to West London Waste Authority (WLWA) pursuant to Regulations 12, Public Contracts Regulations, 2015 and in accordance with paragraph 13 of Part 3 of the Constitution.
Decision Maker: Cabinet Member for Environment, Infrastructure & Climate Action
Decision published: 14/03/2023
Effective from: 22/03/2023
Decision:
That the Cabinet Member for Environment, Infrastructure and Climate Action, having consulted with the Leader:
i) Exercises delegated powers to grant an exemption from the usual Contract Standing Orders requirement to tender High Value and Medium Value Contracts in respect of:
a. A contract for Reprocessing Comingled Recycling Materials
b. A contract for Household Bulky Waste Collections (non-key)
ii) Confirms there are good operational and / or financial reasons for granting the exemptions referred to in recommendation (i).
iii) Approves award of contract for Reprocessing Comingled Recycling Materials Services to West London Waste Authority (WLWA) for a term of two years in the estimated sum of £2.773m.
iv) Approves the award of contract for Household Bulky Waste Collections Services to West London Waste Authority (WLWA) for a term of two years with an option to extend by a further year in the estimated sum of £297k (the award of contract for Household Bulky Waste Collection is a non-key Cabinet member decision and therefore will not be subject to call-in).
Wards affected: (All Wards);
Lead officer: Oliver Myers
13/03/2023 - Any other urgent business ref: 6425 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 13/03/2023
Decision:
In thanking members and colleagues for their support during her tenure as a Cabinet Member, Councillor Southwood formally announced her decision to resign as a member of the Cabinet.
In noting that Councillor Southwood would continue to serve as a member of the Council, Cabinet Members expressed their gratitude to Councillor Southwood for her dedication to Brent during her time as a Cabinet Member and praised her efforts in supporting the work undertaken to improve life for Brent’s residents.
13/03/2023 - Exclusion of Press and Public ref: 6424 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 13/03/2023
Decision:
There were no items that required the exclusion of the press or public.
13/03/2023 - Reference of item considered by Scrutiny Committees (if any) ref: 6415 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 13/03/2023
Decision:
There were no references from Scrutiny submitted for consideration at the meeting.
13/03/2023 - Petitions (if any) ref: 6414 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 13/03/2023
Decision:
There were no petitions submitted for consideration at the meeting.
13/03/2023 - Matters Arising (if any) ref: 6413 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 13/03/2023
Decision:
None.
13/03/2023 - Minutes of the Previous Meeting ref: 6412 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 13/03/2023
Decision:
Cabinet RESOLVED that the minutes of the previous meeting held on Monday 6 February 2023 be approved as an accurate record of the meeting.
13/03/2023 - Declarations of Interest ref: 6411 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 13/03/2023
Decision:
Peter Gadsdon and Phil Porter declared personal interests in relation to Agenda Item 7 (i4B Business Plan 2023/24) and Agenda Item 8 (First Wave Housing Business Plan 2023/24) as Council appointed Directors on the Boards of i4B and FWH Ltd.
Councillor Grahl declared a personal interest in relation to Agenda Item 10 (Contract for Leaseholder Property Insurance) as a leaseholder in the borough.
13/03/2023 - Apologies for Absence ref: 6410 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 13/03/2023
Decision:
None received.
13/03/2023 - Continuing the business rates discount for London Living Wage accredited employers ref: 6422 Recommendations Approved
Continuing with the Business Rates Discount for accredited LLW employers introducing a wider package of incentives.
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 21/03/2023
Decision:
Cabinet RESOLVED:
(1) To agree to renew the business rates discount for Living Wage Accredited Employers for a further three years and approve the policy as set out in Appendix A of the report.
(2) To note the proposed dialogue with a broader range of businesses, bearing in mind the nature of Brent’s businesses base as set out in paragraphs 3.1 to 3.14 of the report. The Good Work Standard Group, which represented Brent’s diversity of businesses, would inform and drive the campaign to enable credible business to business communication.
(3) To note the proposed targeted communications campaign; the Council’s offer of support to small and micro business, as set out in paragraph 3.27 of the report; and the Council’s offer of priority spaces to businesses committed to joining Brent’s Good Work Standard Business Management/Network. The suite of incentives would be endorsed by the Good Work Standard Group and could be piloted through the network and the Council’s weekly newsletter, which currently reached over 13,500 businesses.
Lead officer: Ala Uddin
13/03/2023 - Corporate Performance - Q3 2022/23 Performance Report ref: 6423 Recommendations Approved
Note the performance information contained in
the report.
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 21/03/2023
Decision:
Cabinet RESOLVED to note the performance information contained in the performance report.
Wards affected: (All Wards);
Lead officer: Tom Pickup, Chatan Popat
13/03/2023 - Contract for General Insurance Services ref: 6418 Recommendations Approved
This decision seeks authority to tender and delegated authority for award of the final contract for general insurance services.
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 21/03/2023
Decision:
Cabinet RESOLVED:
(1) To approve inviting tenders for Insurance Services on the basis of the pre-tender considerations set out in paragraph 3.4 of the report.
(2) To approve officers evaluating the tenders referred to in (1) above on the basis of the evaluation criteria set out in paragraph 3.4(vi) of the report.
(3) To delegate authority to the Corporate Director of Finance & Resources, in consultation with the Cabinet Member for Finance, Resources & Reform, to award the contract for Insurance Services for a term of three years with the option to extend for a further two years.
Wards affected: (All Wards);
Lead officer: Janine Nell
13/03/2023 - Contract for Leaseholder Property Insurance ref: 6419 Recommendations Approved
This decision seeks authority to tender and delegated authority for award of final contract for leasehold property insurance.
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 21/03/2023
Decision:
Cabinet RESOLVED:
(1) To approve inviting tenders for Leasehold Property Insurance on the basis of the pre-tender considerations set out in paragraph 3.5 of the report.
(2) To note that the Council would undertake consultation with leaseholders and Recognised Tenants Associations pursuant to Section 20 of the Landlord and Tenant Act 1985 (as amended), as set out in paragraphs 7.1 to 7.7 of the report.
(3) To approve officers evaluating the tenders referred to in (1) above on the basis of the evaluation criteria set out in paragraph 3.5(vi) of the report.
(4) To delegate authority to the Corporate Director of Resident Services, in consultation with the Cabinet Member for Housing, Homelessness & Renters Security, to award the contract for Leasehold Property Insurance for a term of three years with the option to extend for a further two years.
Wards affected: (All Wards);
Lead officer: Kate Daine
13/03/2023 - National Non-Domestic Rates 2023/24 Retail, Hospitality and Leisure Relief, Supporting Small Business Relief and Transitional Relief Schemes ref: 6421 Recommendations Approved
To approve discretionary schemes under section 47 of the Local Government Finance Act 1988 in accordance with government guidance.
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 21/03/2023
Decision:
Cabinet RESOLVED:
(1) To approve the Council’s National Non Domestic Rates (NNDR) Discretionary Scheme in relation to 2023/24 Retail, Hospitality and Leisure Relief as set out in Appendix 1 of the report and pursuant to the Council’s powers under Section 47 of the Local Government Finance Act 1988 as amended.
(2) To approve the Council’s National Non Domestic Rates (NNDR) Discretionary Scheme in relation to 2023 Supporting Small Businesses Relief scheme as set out in Appendix 2 of the report and pursuant to the Council’s powers under Section 47 of the Local Government Finance Act 1988 as amended.
(3) To delegate authority to the Corporate Director of Resident Services, in consultation with the Corporate Director of Finance & Resources, to implement the discretionary schemes set out in Appendix 1 and Appendix 2 of the report.
Lead officer: Peter Cosgrove
13/03/2023 - FWH Business Plan 2023/24 ref: 6417 Recommendations Approved
To approve the 2023-24 FWH Business Plan.
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 21/03/2023
Decision:
Having noted the introductory comments from Martin Smith (as Chair of First Wave Housing (FWH) Ltd Board) relating to the current performance and strategic priorities of FWH, Cabinet RESOLVED:
(1) To approve the FWH 2023/24 Business Plan.
(2) To approve the content and proposed strategic priorities of the FWH 2023/24 Business Plan.
(3) To approve the updated financial model contained within the FWH 2023/24 Business Plan.
(4) To approve the Service Level Agreement for 2023-25 in Appendix 4 of the report.
(5) To delegate authority to the Corporate Director of Finance & Resources to approve the variation of the Service Level Agreement during 2023/24.
Lead officer: Ralph Gibson
13/03/2023 - i4B Business Plan 2023/24 ref: 6416 Recommendations Approved
To approve the 2023-24 i4B Business Plan
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 21/03/2023
Decision:
Having noted the introductory comments by Martin Smith (as Chair of the i4B Ltd Board) relating to the current performance and strategic priorities of i4B, Cabinet RESOLVED:
(1) To approve the i4B 2023/24 Business Plan.
(2) To approve the content and proposed strategic priorities of i4B’s 2023/24 Business Plan.
(3) To approve the updated financial model contained within the i4B 2023/24 Business Plan.
(4) To approve the Service Level Agreement for 2023-25 in Appendix 4 of the report.
(5) To delegate authority to the Corporate Director of Finance & Resources to approve the variation of the Service Level Agreement during 2023/24.
Lead officer: Ralph Gibson
13/03/2023 - Procurement of Mechanical & Electrical Services works contract for Council Housing ref: 6420 Recommendations Approved
To seek approval for the variation of the existing contract and an extension, and approve inviting tenders for technical consultancy to manage the preparation and specification for the procurement of the new contract.
In addition, to delegate authority to approve the pre-tender considerations, evaluation, and award the contract for electrical and mechanical services works to the Corporate Director Resident Services, in consultation with the Lead Member for Housing, Homelessness and Renters Security.
Decision Maker: Cabinet
Made at meeting: 13/03/2023 - Cabinet
Decision published: 13/03/2023
Effective from: 21/03/2023
Decision:
Cabinet RESOLVED:
(1) To note the Mechanical & Electrical Services works (M&E) Contracts detailed in the table of paragraph 3.6 of the report were coming to an end but would be extended. The Council was aiming to procure the new Qualifying Long-Term Agreements within a maximum period of 12 months. The existing contracts would need to be extended to align with the re-procurement process, with the new contracts awarded commencing March 2024.
(2) To note that pursuant to delegated powers officers were procuring a suitably experienced Technical Consultancy that would manage the preparation of the specifications and support the procurement of the new M&E contracts.
(3) To approve inviting tenders for the M&E Contracts detailed in the table in paragraph 3.6 of the report.
(4) To delegate authority to the Corporate Director of Resident Services, in consultation with the Cabinet Member for Housing, Homelessness and Renters Security, to agree pre-tender considerations in respect of the M&E Contracts referred to in (3) above and thereafter evaluate tenders on the basis of the agreed evaluation criteria.
(5) To delegate authority to the Corporate Director of Resident Services, in consultation with the Cabinet Member for Housing, Homelessness and Renters Security, to award M&E Contracts referred in (3) above.
(6) To approve the allocation of £64 million exclusive of VAT over a period of 10 years from revenue and capital to fund the M&E Contracts referred to in (3) above, in accordance with the detail set out in paragraph 3.6 of the report.
(7) To note that the Council would undertake consultation with leaseholders and Recognised Tenants Associations pursuant to Section 20 of the Landlord and Tenant Act 1985 (as amended), as set out in paragraph 7.4 of the report.
Wards affected: (All Wards);
Lead officer: Giuseppe Coia