Issue - decisions
Cross-borough procurement of leisure services at Vale Farm - award of contract
22/05/2013 - Cross-borough procurement of leisure services at Vale Farm - Award of Contract
(i) that the award of a single 10 year contract for delivery of leisure management services for Brent, Ealing and Harrow Councils to Sports and Leisure Management Ltd based on their Variant bid for Brent at the cost explained in section 4 of the report from the Director of Environmental and Neighbourhood Services and detailed in confidential appendix 2 be approved.
(ii) that it be noted that the contract award will only be implemented if Ealing and Harrow Council also approve the award.
(iii) that approval be delegated to the Director of Environment and Neighbourhood Services in consultation with the Director of Legal and Procurement to finalise outstanding contractual matters.
(iv) that the use of Prudential borrowing to fund the required £1.776M capital investment that would result in the facility improvements and provision of gym equipment detailed in paragraphs 4.4 and 4.5 of the report from the Director of Environment and Neighbourhood Services and which compared favourably to the contractor’s borrowing rates, be authorised.
(v) that the shared contract management model set out in paragraph 3.32 of the report be agreed, whereby Ealing would act on behalf of Brent and Harrow as the client for leisure services
(vi) that an exemption from the usual tendering requirements of Contract Standing Orders be authorised to enable the award of a service contract to Ealing Council for the duration of this leisure management contract.
(vii) that authority be delegated to the Director of Environment and Neighbourhood Services, in consultation with the Director of Legal and Procurement, to conclude and sign on the Council’s behalf the Inter Authority Agreement discussed in paragraph 3.33 of the report.
(viii) that the grant of leases to the new contractor of such Council premises as the Contractor may occupy for the purpose of the performance of the contract be approved; such leases to run concurrently with the contract and to be on terms to be agreed with the Director of Environment and Neighbourhood Services in consultation with the Director of Legal and Procurement and Assistant Director of Regeneration and Major Projects (Property and Asset Management).