Agenda and decisions

Venue: This will be held as a virtual online meeting

Contact: James Kinsella, Governance Manager  Tel: 020 8937 2063; Email: james.kinsella@brent.gov.uk

Note: The press and public are welcome to attend this as an online virtual meeting. The link to view proceedings can be accessed via the Live Streaming section on the Democracy in Brent part of the Council's website or the link on the above agenda front sheet. 

Media

Items
No. Item

1.

Apologies for Absence

To receive any apologies for absence notified by Members.

Additional documents:

Decision:

Apologies for absence were received from Councillors Conneely and R.Patel.

2.

To elect the Mayor of the Borough for the Municipal Year 2021/2022

For the Council to elect a Mayor for the 2021/2022 Municipal Year, in accordance with Standing Order 27(a).

Additional documents:

Decision:

Councillor Lia Colacicco was appointed to serve as Mayor of the London Borough of Brent for the 2021/22 Municipal Year.

3.

To appoint a Councillor of the Borough to be Deputy Mayor

An intimation will be received from the Mayor regarding the appointment of a Councillor of the Borough to be Deputy Mayor, in accordance with Standing Order 27(b).

Additional documents:

Decision:

Councillor Abdi Aden was appointed to serve as Deputy Mayor of the London Borough of Brent for the 2021/22 Municipal Year.

4.

Vote of thanks to the outgoing Mayor

To invite a vote of thanks to the outgoing Mayor, in accordance with Standing Order 27(c).

Additional documents:

Decision:

NOTED

 

(1)        the vote of thanks to the co-opted and independent members serving on the Council’s committees.

 

(2)        the vote of thanks and tributes paid to the outgoing Mayor.

5.

Declarations of Interest

In accordance with the Members’ Code of Conduct and Standing Order 27(e), Members are invited to declare, at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in relation to any matter to be considered at the meeting.

Additional documents:

Decision:

There were no interests declared by Members.

6.

Minutes of the Previous Meeting pdf icon PDF 426 KB

To confirm as a correct record, the minutes of the previous meeting of the Council held on Monday 22 February 2021.

Additional documents:

Decision:

AGREED the minutes from the Council meeting held virtually on Monday 22 February 2021 as a correct record.

7.

Mayor's Announcements

To receive any announcements from the Mayor.

Additional documents:

Decision:

NOTED the announcements from the Mayor in relation to:

·                The deaths of former Councillor Pam Jordan and HRH Prince Philip, Duke of Edinburgh, with a minutes silence observed during the meeting.

8.

Constitution Changes & Pay Policy Statement pdf icon PDF 254 KB

To receive, in accordance with Standing Order 27(g), a report from the Director of Legal, HR, Audit & Investigations outlining changes identified to the Constitution following its annual review alongside amendments to the Council’s Pay Policy Statement 2021-22 following withdrawal of the Regulations concerning public sector employee exit payments.

Additional documents:

Decision:

AGREED

 

(1)    To note the current legal position in respect of remote meetings.

 

(2)    To note changes to officer and Cabinet Member delegated powers agreed by the Leader of the Council set out in Appendix 1 of the report.

 

(3)    To agree the changes to officer delegated powers set out in Appendix 2 of the report.

 

(4)    To agree the arrangements for review of the changes to officer delegated powers referred to at (2) and (3) above as set out a paragraph 3.8 of the report.

 

(5)    To agree the changes to contract standing orders set out in Appendix 3 of the report.

 

(6)    To agree the general changes and updates to the Constitution set out in Appendix 4 of the report.

 

(7)    To authorise the Director of Legal, HR, Audit and Investigations to amend the Constitution to remove changes previously made to permit remote attendance at meetings as a result of the High Court claim having been unsuccessful.

 

(8)    To note that, to the extent that the changes set out in this report relate to executive functions of the Council, they have been approved by the Leader.

 

(9)    To authorise the Director of Legal, HR, Audit & Investigations to amend the Constitution accordingly, including making any necessary incidental or consequential changes.

 

(10)  To agree the changes to the Pay Policy Statement for 2021-22 set out at paragraph 3.12 of the report.

9.

Representation of Political Groups on Committees pdf icon PDF 168 KB

To receive a report from the Chief Executive asking Members to review and determine, under Section 15 of the Local Government and Housing Act 1989, the allocation of seats on Council committees and other relevant bodies, in accordance with Standing Order 27(h).

Additional documents:

Decision:

AGREED

 

(1)     The size of each Committee, as detailed within the report.

 

(2)     The allocation of seats on Committees to each of the Council’s political groups (where the rules of political balance apply), as set out within the report and to make appointments to those committees, giving effect to the wishes of the political group allocated the seats.

 

(3)     to note that the political balance on Council Sub-Committees would be reviewed at the first meeting of the General Purposes Committee and Licensing Committee to be held following the Annual Council Meeting.

10.

Appointment to Committees and Outside Bodies & Appointment of Chairs & Vice-Chairs pdf icon PDF 155 KB

To receive a report from the Chief Executive seeking Council’s approval to the appointment of Chairs and Vice-Chairs, membership and substitute members of Council committees and Joint Committees and other relevant bodies, forums and panels, in accordance with Standing Order 27(i).

 

Members are asked to note that the full lists of appointments have now been attached as part of a republished agenda on 29 April 2021.

 

Appointments that are not constitutionally made by Full Council (including the notification of appointment(s) of the Deputy Leader and to Cabinet and any Cabinet Committees) will also be circulated prior to the meeting, for Members to note.

Additional documents:

Decision:

AGREED

 

(1)        The appointments of members, co-opted members and substitutes to Council Committees and Outside Bodies for the 2021-2022 Municipal Year, as detailed within Appendix 1 of the report.

 

(2)    The appointments of Chairs and Vice Chairs to Council Committees for the 2021-2022 Municipal Year, as detailed within Appendix 1 of the report.

 

(3)    To approve:

 

(a)    The reappointment of the following as Independent Persons with effect from 1 May 2021:

 

·             William Goh & Kier Hopley for a 4 year term of office (subject to confirmation at the Annual Council each year);

·             Nigel Shock for a 1 year term of office;

 

(b)    the appointment of the following as independent co-opted members on the Audit & Standards Advisory Committee for a 4 year term of office, with effect from 1 May 2021 (subject to confirmation at the Annual Council each year):

 

·             Javid Ansari & Mark Mills

 

(c)    the reappointment of David Ewart as independent chair of the Audit & Standards Advisory Committee and Pension Board for a 2 year term of office ending on 31 July 2023.

 

(4)    To note the appointments:

 

(a)        of the Cabinet, Cabinet Committees and Joint Executive Committees and their respective Chairs and Vice Chairs for the 2021-2022 Municipal Year, as detailed in Appendix 2 of the report.

 

(b)       to be confirmed by the General Purposes Committee for the 2021-2022 Municipal Year, as detailed in Appendix 3 of the report.

 

(c)    to be confirmed by Licensing Committee for the 2021-2022 Municipal Year, as detailed in Appendix 4 of the report.

11.

Calendar of Council Meetings for the 2021/2022 Municipal Year pdf icon PDF 499 KB

To receive a report from the Chief Executive seeking approval to the final calendar of Council meetings to take place following the Annual Council meeting for 2021/2022 municipal year, in accordance with Standing Order 27(j & k).

Additional documents:

Decision:

AGREED

 

(1)        To approve the dates for Full Council and other meetings to take place during the 2021-22 Municipal Year, as detailed in Appendix 1 of the report.

 

(2)        That the Head of Executive & Member Services be authorised to make any alterations deemed necessary to the Municipal Calendar during the course of the year having consulted with the Leader of the Council, Leader of the Opposition Group and Chair of the affected meeting.

12.

Urgent Business

At the discretion of the Mayor to consider any urgent business, in accordance with Standing Order 27 (m).

Additional documents:

Decision:

None.