Agenda and draft minutes

For the Committee to note any apologies for absence.

Apologies for absence were received from Alice Lester (Corporate Director Neighbourhoods & Regeneration).

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

None declared.

The approve the minutes of the previous meeting held on Wednesday 4 December 2024 as a correct record.

RESOLVED that the minutes of the previous meeting held on Wednesday 4 December 2024 be agreed as a correct record.

To consider any matters arising from the minutes of the previous meeting.

None.

This report seeks approval secure approval and/or provide information in relation to modification of the restrictive covenants relating to the Barham Park Estate, the allocation of funding for repair works as well as updating on various operational and strategic property matters.

RESOLVED having acknowledged the written representation received from a local resident prior to the Trust Committee meeting and noted the exempt information contained within the appendices of the report to:

(1)      Approve the modification of the restrictive covenants at 776 and 778 Harrow Road, as detailed in paragraphs 3.8-3.11 of the report and delegate authority to the Director of Property and Assets to execute a deed with Zenaster Properties Ltd for the agreed sum of £200,000, subject to (2) below.

(2)      Approve seeking Charity Commission consideration of the Qualified Surveyor’s Report (included as an exempt appendix to the report) and authorisation under Section 105 of the Charities Act to modify or discharge the covenants.

(3)      Approve an increase in the allocated funding for Year 1 works from £268,950 plus professional fees to £352,221 to account for VAT and seek Charity Commission approval to utilise restricted funds.

(4)      Authorise the Director of Property and Assets to negotiate and finalise the lease re-gear for Unit 6 with ACAVA.

Eligible for call-in: Yes

Deadline for submission of call-in: 6pm on Monday 3 March 2025

The following items are not for publication as they relate to the category of exempt information set out below, as specified under Part 1, Schedule 12A of the Local Government Act 1972:

Agenda Item 5:       Operational Property Matters and 776 and 778 Harrow Road, Restrictive Covenant(s) Update- Appendix 1 (Designated Adviser Valuation Report) & Appendix 5 (Heads of Terms Restrictive Covenant).

These appendices has been classified as exempt under Paragraph 3 of Part 1 Schedule 12A of the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information)"

There were no items that required the exclusion of the press or public.

Notice of items to be raised under this heading must be given in writing to the Deputy Director Democratic Services or their representative before the meeting in accordance with Standing Order 60.

There were no items of urgent business.

It was noted that should any further meetings of the Trust Committee be required during the year these would be arranged as needed.