Agenda and decisions

Venue: Conference Hall - Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ. View directions

Contact: James Kinsella, Governance Manager  020 8937 2063 - Email: james.kinsella@brent.gov.uk

Note: Due to current limits on capacity within the meeting venue any press or public wishing to attend this meeting are encouraged to do so via the live webcast. The link to attend the meeting will be available via the Live Streaming page on the Democracy in Brent section of the Council's website or the link on the front page of the agenda pack. 

Items
No. Item

1.

Election of Chair & Vice Chair

Decision:

RESOLVED to appoint Councillor M.Butt as Chair and Councillor Krupa Sheth as Vice-Chair of the Trust Committee for the 2021-22 Municipal Year.

2.

Apologies for Absence

For the Committee to note any apologies for absence.

Decision:

None.

3.

Declarations of interests

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary, personal or prejudicial interests in the items on this agenda and to specify the item(s) to which they relate.

Decision:

Councillor Stephens declared a personal interest as a Sudbury local ward councillor.

4.

Minutes of the previous meeting pdf icon PDF 256 KB

To approve the attached minutes of the previous meeting held on 01 September 2020 as a correct record.

Decision:

RESOLVED that the minutes of the previous Trust Committee held on Tuesday 1 September 2020 be agreed as a correct record.

5.

Matters arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Decision:

None.

6.

Annual Report & Accounts 2020-2021 pdf icon PDF 133 KB

This report presents the 2020-21 annual report and accounts for the Barham Park Trust, which there is a statutory requirement to produce for each financial year.

Additional documents:

Decision:

RESOLVED to:

 

(1)     Approve the annual report and the Barham Park Trust’s Accounts for 2020/21.

 

(2)     Note the Independent Examiner’s Review of the Barham Park Trust’s Accounts for 2020/21.

 

(3)     Authorise officers to update the Charity Commission with the Annual Report and the Accounts for 2020/21 of the Barham Park Trust.

 

(4)     Authorise officers to prepare a financial strategy in respect of the Barham Park Trust for consideration at a future meeting of the Trust Committee.

7.

Options for funding the exterior renovation of the Barham Park building pdf icon PDF 273 KB

To update Members of the Barham Park Trust Committee on options for funding the exterior renovation of the Barham Park building.

Decision:

RESOLVED:

 

(1)      To note and agree to the proposal for officers to investigate sources of funding in relation to the exterior renovation of the Barham Park Building and for the Operational Director for Environmental Services to approach the Council regarding seeking council capital funding towards funding the exterior renovation of the Barham Park building.

 

(2)     To approve that the total sum of £258,000 towards the part of the items of expenditure as set out in paragraphs 3.24 and 3.25 of the report for funding the exterior renovation of the Barham Park building, be paid from the Trust’s remaining uncommitted restricted funds and permanent endowment arising from the sale proceeds of 776 and 778 Harrow Road, Wembley HA0 2HE.

 

(3)      That officers seek permission of the Charity Commission to spend the estimated sum stated in the resolution in (2) above from the Trust’s uncommitted restricted funds using the procedure set out in section 282 of the Charities Act 2011.

 

(4)     That officers be authorised to submit the necessary application for permission to the Charity Commission and authority be delegated to the Operational Director Environmental Services to progress the application and deal with any issues, requirements and queries arising that are raised by the Charity Commission.

 

(5)      That officers be authorised to give public notice of this resolution if it is directed to do so by the Charity Commission pursuant to section 283 of the Charities Act 2011.

8.

General Update Report pdf icon PDF 623 KB

To update members on operational issues at Barham Park and on current progress on projects.

Decision:

RESOLVED:

 

(1)      To note the issues set out in the report and agree that members of the Trust Committee be invited to undertake a site visit in order to meet current occupiers and inspect the Barham Park Building.

 

(2)     To delegate authority to the Operational Director for Environmental Services in consultation with the Chair of the Trust Committee to decide on how to proceed moving forward regarding the letting of Unit 7 of the Barham Park Building.

 

(3)     To note that an independent valuation is being undertaken in respect of Unit 8 of the Barham Park Building (Children’s Centre) and thereafter, that officers will make arrangements for a public notice to be provided regarding the proposed lease renewal of Unit 8 to the Council.

 

(4)     To delegate authority to the Operational Director for Environmental Services to consider responses and objections in relation to the public notice regarding the proposed renewal of the lease in respect of Unit 8 of the Barham Park Building and address such issues in an application to the Charity Commission to seek consent to enter into the lease with the Council.

 

(5)     To delegate authority to the Operational Director for Environmental Services to apply to the Charity Commission to seek their consent for the Trust to enter into a further five year lease with the Council in respect of Unit 8 of the Barham Park Building with consent to sublet the property to an organisation to continue the Children’s Centre service on similar terms to the previous lease which was signed on 28 October 2016.

 

(6)     Subject to consent of the Charity Commission, to delegate authority to the Operational Director for Environmental Services to make arrangements for the Trust to enter into a five year lease with the Council in respect of Unit 8 of Barham Park Building at a market rental set by the independent valuer.

 

(7)     To delegate authority to the Operational Director for Environmental Services to enter into a lease renewal with the Barham Park Veterans Club (Wembley) in respect of Unit 2 of the Barham Park Building as set out in section 3.15 of the report.

 

(8)     To authorise the Operational Director for Environmental Services to enter into discussions with the owners of 776-778 Harrow Road to explore the possibilities of reaching agreement to amend the restricting covenants on that property for the benefit of the Trust.

9.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting. Any decisions taken urgently under this heading must comply with the provisions outlined in paragraph 39 of the Council’s Access to Information Rules (part 2 of the Constitution).

Decision:

None.

 

It was noted that should any further meetings of the Trust Committee be required during the year these would be arranged as needed.