Agenda and minutes

Members are invited to declare at this stage of the meeting any relevant financial or other interest in the items on the agenda.

Councillor Daly stated that she had received correspondence from Friends of Barham Park Library, PIVOT and Track Academy, all of whom had made bids in respect of the Barham Park building in relation to item 4, however she did not regard these as prejudicial interests and remained present to consider the call in.

All Members of the committee also acknowledged that they had received correspondence from the We Care Foundation who had also made a bid in relation to the Barham Park building.

The minutes are attached.

RESOLVED:-

that the minutes of the last meeting held on 17 May 2012 be approved as an accurate record.

Call in of Executive decisions from the meeting of the Executive held on 23 April 2012 – Control of distribution of free literature on designated land

In reply to queries from Councillor H B Patel, Councillor Powney (Lead Member for Environment and Neighbourhoods) advised that fixed penalty notices had been issued and that some organisations had applied for licences since the recommendations of the report had been implemented.  He added that he would ask Michael Read (Assistant Director – Environment and Protection, Environment and Neighbourhoods) to provide further details of these.

Decisions made by the Barham Park Trust Committee on 13 February 2013 in respect of the following reports were called-in for consideration by the Call In Overview and Scrutiny Committee in accordance with Standing Orders 6 (b) and 18.

Proposals for improving Barham Park building complex and park

The decisions made by the Barham Park Trust Committee on 13 February 2013 were:-

RESOLVED:

(i)      that the Association for Cultural Advancement through Visual Art (ACAVA) be appointed as the preferred bidder for lots 1, 3, 4, 5 and 6.

(ii)     that the Assistant Director Property and Asset Management in consultation with the Assistant Director Neighbourhood Services be delegated authority to enter into appropriate lease arrangements with the preferred bidder.

(iii)    that a tenancy or tenancies be granted to Brent Council of the land shown edged red on Appendix 2 to the report at market rent on terms to be agreed for use in accordance with the charitable purpose of the trust for a period or periods of up to 25 years. The intention is that this space will then be utilised by the Council for the Children’s Centre and a sub-let to the Barham Park Veterans Club or such other future use as appropriate.

(iv)    that the finalisation of the terms of the tenancy or tenancies to be granted to the council be delegated to the Assistant Director of Property and Asset Management, in consultation with the Assistant Director for Neighbourhood Services, to act in the best interests of the Trust.

(v)     that a licence be granted to Brent Council to provide grounds maintenance from the depot at nil cost provided the service is for the sole benefit of Barham Park.

(vi)    that the lounge area (Lot 2) continues to be used for ad-hoc lettings in accordance with the recreational purposes of the Trust.

(vii)   that the letting rates for the ad-hoc lettings as set out in paragraph 3.27 of the report be approved.

(viii)  that officers enter into a Service Level Agreement between the Barham Park Trust and Brent Council to enable the day to day management of the Park and building (including lettings).

(ix)    that officers seek the requisite permissions from the Charity Commission to proceed with these lettings and officers advertise at the appropriate time the proposed disposal of public open space under Section 123 of the Local Government Act 1972 and the Charities Act 2011 and if  there are objections to refer the objections to the Charity Commission.

(x)     that the vision for the park at Barham Park as detailed in paragraph 3.35 of the report, the core elements required to improve the open space as detailed in paragraph 3.36 to 3.44 of the report and the final concept design for the park attached at Appendix 4 to the report be approved.

(xi)    that the long standing arrangements whereby the Grounds Maintenance Service for the park is provided by Brent Council be noted.

(xii)   that officers pursue options for a café on the site.

(xiii)  ...  view the full agenda text for item 4.

Decisions made by the Barham Park Trust Committee on 13 February 2013 in respect of the following reports were called-in for consideration by the Call In Overview and Scrutiny Committee in accordance with Standing Orders 6 (b) and 18.

Proposals for improving Barham Park building complex and park

The decisions made by the Barham Park Trust Committee on 13 February 2013 were:-

RESOLVED:

(i)      that the Association for Cultural Advancement through Visual Art (ACAVA) be appointed as the preferred bidder for lots 1, 3, 4, 5 and 6.

(ii)     that the Assistant Director Property and Asset Management in consultation with the Assistant Director Neighbourhood Services be delegated authority to enter into appropriate lease arrangements with the preferred bidder.

(iii)    that a tenancy or tenancies be granted to Brent Council of the land shown edged red on Appendix 2 to the report at market rent on terms to be agreed for use in accordance with the charitable purpose of the trust for a period or periods of up to 25 years. The intention is that this space will then be utilised by the Council for the Children’s Centre and a sub-let to the Barham Park Veterans Club or such other future use as appropriate.

(iv)    that the finalisation of the terms of the tenancy or tenancies to be granted to the council be delegated to the Assistant Director of Property and Asset Management, in consultation with the Assistant Director for Neighbourhood Services, to act in the best interests of the Trust.

(v)     that a licence be granted to Brent Council to provide grounds maintenance from the depot at nil cost provided the service is for the sole benefit of Barham Park.

(vi)    that the lounge area (Lot 2) continues to be used for ad-hoc lettings in accordance with the recreational purposes of the Trust.

(vii)   that the letting rates for the ad-hoc lettings as set out in paragraph 3.27 of the report be approved.

(viii)  that officers enter into a Service Level Agreement between the Barham Park Trust and Brent Council to enable the day to day management of the Park and building (including lettings).

(ix)    that officers seek the requisite permissions from the Charity Commission to proceed with these lettings and officers advertise at the appropriate time the proposed disposal of public open space under Section 123 of the Local Government Act 1972 and the Charities Act 2011 and if  there are objections to refer the objections to the Charity Commission.

(x)     that the vision for the park at Barham Park as detailed in paragraph 3.35 of the report, the core elements required to improve the open space as detailed in paragraph 3.36 to 3.44 of the report and the final concept design for the park attached at Appendix 4 to the report be approved.

(xi)    that the long standing arrangements whereby the Grounds Maintenance Service for the park is provided by Brent Council be noted.

(xii)   that officers pursue options for a café on the site.

(xiii)  ...  view the full minutes text for item 4.

The next meeting of the Call-In Overview and Scrutiny Committee is scheduled for Thursday, 28 March 2013 at 7.30 pm and will take place in the event of there being any call-ins of decisions made by the Executive on 11 March 2013.

It was noted that the next meeting of the Call In Overview and Scrutiny Committee was scheduled for Thursday, 28 March 2013 at 7.30 pm and would take place in the event of there being any call ins of decisions made by the Executive on 11 March 2013. 

Notice of items raised under this heading must be given in writing to the Democratic Services Manager or his representative before the meeting in accordance with Standing Order 64.

None.