Agenda, decisions and minutes

The Mayor welcomed all those present to the meeting and thanked everyone for their attendance.

Apologies for absence were received from Councillors Kelcher, Miller, Mili Patel, Ketan Sheth, Krupa Sheth and Southwood.

The Mayor reported that apologies for absence had been received from Councillors Kelcher, Miller, Mili Patel, Ketan Sheth, Krupa Sheth and Southwood.

To confirm as a correct record, the minutes of the Council meeting held on Monday 10 July 2023.

AGREED that the minutes of the Council meeting held on Monday 10 July 2023 be approved as a correct record.

Eligible for Call-In: No

It was RESOLVED that the minutes of the of the Council meeting held on Monday 10 July 2023 be approved as a correct record.

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

The following interests were declared at the meeting:

(a)    Agenda Item 8 Petitions – Protection of Brents Parks & Open Spaces:

·             Councillor Lorber declared a personal interest as a Director and Trustee of Barham Park Community Library given the reference to Barham Park within the motion.

·             Councillor Donnelly-Jackson declared a personal interest as a Trustee of Actionspace who were an art based Charity supporting emerging and established artists with learning disabilities that had used studio space provided through ACAVA (one of the tenant organisations in the Barham Park building).

(b)    Agenda Item 18.3: Motion – Rogue Landlords

·             Councillors Ahmed, Dixon, Ethapemi, Hirani, Johnson, Kansagra and J.Patel all declared a personal interest as landlords within the borough;

·             Councillors Ahmadi Moghaddam & Rubin declared a personal interest  as members of Brent Renters Union;

·             Councillor Donnelly-Jackson declared a personal interest given her previous involvement in the Action for Renters campaign.

The following interests were declared at the meeting:

(a)    Agenda Item 8 Petitions – Protection of Brents Parks & Open Spaces:

·             Councillor Lorber declared a personal interest as a Director and Trustee of Barham Park Community Library given the reference to Barham Park within the motion.

·             Councillor Donnelly-Jackson declared a personal interest as a Trustee of Actionspace given the reference to Barham Park within the motion, who were an art-based charity supporting emerging and established artists with learning disabilities that had used studio space provided through ACAVA (one of the tenant organisations in the Barham Park building).

(b)    Agenda Item 18.3: Motion – Rogue Landlords

·             Councillors Ahmed, Dixon, Ethapemi, Hirani, Johnson, Kansagra and J.Patel all declared a personal interest as landlords within the borough;

·             Councillors Ahmadi Moghaddam & Rubin declared a personal interest as members of Brent Renters Union;

·             Councillor Donnelly-Jackson declared a personal interest given her previous involvement in the Action for Renters campaign.

There were no other declarations of interest made at the meeting.

To receive any announcements from the Mayor.

Announcements from the Mayor were noted in relation to:

·             100^th birthday celebration

·             Brent Health & Social Care Awards

·             Organ Donation Week

·             Paryushan Festival

·             Remembering victims of the earthquake in Morocco & flooding in Libya

·             Commemoration following the death of Fran Pearson (Independent Chair of Brent Adult Safeguarding Board and Safeguarding Children’s Partnership)

·             Commemoration following the death of former Councillor Ruth Moher – including personal tributes from Councillors M.Butt, Tatler, Kansagra, Mahmood, Mistry, Kabir, Lorber & Nerva followed by a minutes silence in her memory.

·             Petitions

Eligible for Call-In: No

The Mayor made the following announcements:

(i)     100^th Birthday Celebration

The Mayor began her announcements with news of a recent visit she had made to a local resident (Mrs Ida Studdart) in order to celebrate her 100^th birthday.  Highlighting the role Mrs Studdart had played as a resident of Brent and in supporting her local community since 1965 the Mayor thanked her for the contribution made and on behalf of all members wished her a happy 100^th birthday.

(ii)    Brent Health and Social Care Awards

On behalf of both herself and the Council, the Mayor advised she would like to congratulate everyone who had been honoured at the recent Brent Health and Social Care Awards.  Highlighting the success of the awards, the Mayor outlined how much of a privilege it had been to be able to recognise and celebrate the achievements of so many health and social care staff across Brent.

(iii)    Organ Donation Week

The Mayor took the opportunity to remind members about National Organ Donation week and to encourage as many members as possible to participate and encourage others to register as organ donors.

(iv)   Paryushan Festival

Recognising the importance of the week for members of the Jain community across Brent observing the Paryushan festival the Mayor hoped that Paryushan Parv would bring happiness and prosperity.

(v)    Earthquake in Morocco and Flooding in Libya

In reflecting on the devasting consequences of the recent earthquake in Morocco and flooding in Libya, the Mayor advised that the Council’s thoughts remained with all those whose lives had been affected by the terrible disasters.

(vi)   Death of Fran Pearson (Independent Chair of Brent’s Adult Safeguarding Board and Safeguarding Children’s Partnership)

The Mayor advised that it was with sadness she had to inform members of the recent death of Fran Pearson who was the Independent Chair of Brent’s Safeguarding Adults Board and had also recently been appointed as Independent Chair of Brent’s Children’s Safeguarding Partnership.

In paying tribute to Fran, the Mayor highlighted the high level of respect in which she had been held locally and nationally not only in terms of her expertise but also for the way in which she had championed and driven safeguarding activity.

In recognising how much she would be missed, the Mayor ended by expressing the Council’s deepest sympathy and condolences to Fran’s family, friends and colleagues at such a difficult time.

(vii)   Tributes following the death of former Councillor Ruth Moher

The Mayor advised that it was with regret and sadness she also had to inform members of the recent death of former Councillor Ruth Moher who had passed away following a long illness.  In paying tribute, members were reminded of Ruth’s dedication and passion as a public servant who had served on the Council from 2005 to 2018 where she had represented Fryant ward and also spent time as Deputy Leader.  In recognising her compassion and commitment to making a difference, the Mayor advised that she had agreed to allow  ...  view the full minutes text for item 5.

To agree any appointments to Committees and Outside Bodies in accordance with Standing Order 30(g).

(Agenda republished on 18 September 2023 to include the list of appointments)

AGREED

(1)    To note that the Leader of the Council had appointed Councillor Tatler to cover the role of Deputy Leader and Cabinet Member for Finance, Resources & Reform during Councillor Mili Patel’s period of maternity leave.  This was in addition to Councillor Tatler’s existing remit as Cabinet Member for Regeneration, Planning & Growth.

(2)    The following changes in committee membership:

(a)    General Purposes Committee – Councillor Farah to replace Councillor Mili Patel as a full member with Councillor Tatler to be appointed as Vice-Chair.  Councillor Farah to be replaced by a vacancy as substitute member.

(b)    Health & Wellbeing Board – Councillor Tatler to replace Councillor Mili Patel as a full member.

(c)    Joint Borough IT Committee Brent, Lewisham & Southwark – To note that the Leader of the Council had appointed Councillor Tatler to replace Councillor Mili Patel as a full member and Brent’s lead as Chair.

(d)    Barham Park Trust Committee – To note that the Leader of the Council had appointed Councillor Knight to replace Councillor Mili Patel as a full member with an accompanying vacancy as substitute member.

(3)    The following change in appointments to Outside Bodies:

The Mayor referred members to the list of changes circulated in relation to appointments to Council Committees, Sub Committees and other bodies.

Having considered the changes outlined it was RESOLVED:

(1)    To note that the Leader of the Council had appointed Councillor Tatler to cover the role of Deputy Leader and Cabinet Member for Finance, Resources & Reform during Councillor Mili Patel’s period of maternity leave.  This was in addition to Councillor Tatler’s existing remit as Cabinet Member for Regeneration, Planning & Growth.

(2)    The following changes in committee membership:

(a)    General Purposes Committee – Councillor Farah to replace Councillor Mili Patel as a full member with Councillor Tatler to be appointed as Vice-Chair.  Councillor Farah to be replaced by a vacancy as substitute member.

(b)    Health & Wellbeing Board – Councillor Tatler to replace Councillor Mili Patel as a full member.

(c)    Joint Borough IT Committee Brent, Lewisham & Southwark – To note that the Leader of the Council had appointed Councillor Tatler to replace Councillor Mili Patel as a full member and Brent’s lead.

(d)    Barham Park Trust Committee – To note that the Leader of the Council had appointed Councillor Knight to replace Councillor Mili Patel as a full member with an accompanying vacancy as substitute member.

(3)    The following change in appointments to Outside Bodies:

To hear any deputations requested by members of the public in accordance with Standing Order 32.

Members are asked to note that the following deputation is due to be received at the meeting:

Future of Barham Park (Deputation to be made by the Sudbury Matters Forum)

NOTED the deputation received from Satvinder Riyat (representing Sudbury Matters Forum as a local community group) regarding the future of Barham Park.  In thanking the Mayor for the opportunity to present her deputation, she began by outlining the history of Barham Park and its buildings and nature of their gift as a community asset by Titus Barham in 1937, on the basis of the Council acting as sole Trustee.  In noting the current governance arrangements, with the Council discharging its duties as Trustee through the Barham Park Trust Committee and the Council supporting the Trust in terms of the maintenance and upkeep of the Park and its facilities, the Sudbury Matters Forum (having recognised the limited awareness amongst residents of the Parks status) were keen to ensure that the local community had the opportunity to establish a mechanism and voice that could be used to assist in shaping and securing the future use and management of the Park and its buildings.  This was felt to be particularly important given the feasibility exercise currently being undertaken by the Trust, with Satvinder Riyat announcing that as a result the Forum were now in the process of establishing a “Friends of Barham Park” Group.

The aim of the Group was to ensure that local residents, as the beneficiaries of the Park following its gift as a community asset, were able to have a voice in its future.  Satvinder Riyat advised that the Friends Group was being established as an independent, inclusive and non-partisan body which all interested parties would be welcome to join (irrespective of their proximity to the Park) in order to ensure that it was as representative of the diverse communities across Brent as possible.  Members were advised that the key aim of the Group would be to preserve the historical and ecological value of the Park and its buildings ensuring that they remained sustainable for present and future generations to enjoy.  In concluding the deputation, members were advised of the key aims identified by the Group, which were as follows:

1.     To serve as the voice of the beneficiaries in collaboration with the Trustees to influence the future of the Park and its buildings

2.     To actively participate as volunteers in the maintenance, conservation and preservation of the Park for future residents.

3.     To engage with the Trustees in conducting a comprehensive survey of the Park, in order to detect the presence of any protected wildlife species.

4.     To capture and preserve the history of the Park, including the architectural importance of its buildings, its previous owner and occupants, which may have cultural significance for the borough’s diverse communities.

5.     To educate about the Park’s historic significance.

Whilst recognising the current nature of the challenges facing the Trust in supporting the upkeep and maintenance of the Park and its buildings Satvinder Riyat ended by highlighting that the Group were committed to working with the Barham Park Trust and Council officers in order to safeguard the Park as a much valued  ...  view the full decision text for item 7.

The Mayor advised that she had accepted a request for a deputation to be presented at the meeting by Satvinder Riyat, representing Sudbury Matters Forum as a local community group, regarding the future of Barham Park.

Unless otherwise indicated by members, the Mayor advised that she intended to allow up to five minutes for presentation of the deputation before then allowing Councillor Muhammed Butt, as Chair of the Barham Park Trust Committee, up to two minutes to respond.

As no objections were raised on the approach outlined, the Mayor welcomed Satvinder Riyat to the meeting and invited her to present the deputation.

In thanking the Mayor for the opportunity to address the meeting, Satvinder Riyat began by outlining the history of Barham Park and its buildings and nature of their gift as a community asset by Titus Barham in 1937 with the Council acting as Trustee.  In noting the current governance arrangements, with the Council discharging its duties as Trustee through the Barham Park Trust Committee and the Council supporting the Trust in terms of the maintenance and upkeep of the Park and its facilities, the Sudbury Matters Forum (having recognised the limited awareness amongst residents of the Parks status) were keen to ensure that the local community had the opportunity to establish a mechanism and voice that could be used to assist in shaping and securing the future use and management of the Park and its buildings.  This was felt to be particularly important given the feasibility exercise currently being undertaken by the Trust, with Satvinder Riyat announcing that as a result, the Forum were now in the process of establishing a “Friends of Barham Park” Group.

The aim of the Group was to ensure that local residents, as the beneficiaries of the Park following its gift as a community asset, were able to have a voice in its future.  Satvinder Riyat advised that the Friends Group was being established as an independent, inclusive and non-partisan body which all interested parties would be welcome to join (irrespective of their proximity to the Park) in order to ensure it was as representative of the diverse communities across Brent as possible.  Members were advised that the key aim of the Group would be to preserve the historical and ecological value of the Park and its buildings ensuring that they remained sustainable for present and future generations to enjoy, based on the following objectives:

1.     To serve as the voice of the beneficiaries in collaboration with the Trustees to influence the future of the Park and its buildings

2.     To actively participate as volunteers in the maintenance, conservation and preservation of the Park for future residents.

3.     To engage with the Trustees in conducting a comprehensive survey of the Park, in order to detect the presence of any protected wildlife species.

4.     To capture and preserve the history of the Park, including the architectural importance of its buildings, its previous owner and occupants, which may have cultural significance  ...  view the full minutes text for item 7.

To receive questions submitted by the public to Cabinet Members, in accordance with Standing Order 33.

Members are asked to note that four public questions have been received, which have been attached along with their written response.

NOTED

1.          The written and supplementary verbal response provided by the Cabinet Member for Housing, Homelessness and Renters Security to a public question submitted by Martin Francis regarding compliance by the Council with the requirements, as a landlord, under the Building Safety Act, including the completion of structural and fire risk assessments on all buildings in scope.

2.          The written response provided by the Cabinet Member for Safer Communities and Public Protection to a public question submitted by John Cox on noise nuisance arising from HS2 works impacting on nearby residential properties, including those in Harley Road, NW10.  No supplementary question was received.

3.          The written response provided by the Cabinet Member for Environment, Infrastructure and Climate Action to a public question submitted by Charlotte Child (who joined the meeting online in order to present a supplementary question) regarding the need, given safety concerns highlighted by local residents, for the installation of a pedestrian crossing at the junction of Cavendish Road, Willesden Lane and The Avenue, NW6.  Whilst noting the initial response provided by the Leader of the Council at the meeting, the Mayor advised that given the Cabinet Member for Environment, Infrastructure and Climate Action had submitted her apologies for absence a written response would also be provided on the issue raised following the meeting.

4.     The written and supplementary verbal response provided by the Cabinet Member for Public Health & Adult Social Care to a public question submitted by Naishadh Patel (with Hitesh Patel attending the meeting in order to ask a supplementary question) regarding the selection and management of social care provision suppliers including local businesses.

Eligible for Call-In: No

The Mayor advised that four questions had been received from members of the public, which were as follows:

Question 1 from Martin Francis to Councillor Knight (Cabinet Member for Housing, Homelessness and Renters Security) regarding the safety of high-rise, and high-risk, residential buildings in the borough following the introduction of the Building Safety Act in April 2022.

Question 2 from John Cox to Councillor Farah (Cabinet Member for Safer Communities and Public Protection) concerning the noise pollution in Harley Road, NW10, arising from the nearby HS2 works in the London Borough of Ealing.

Question 3 from Charlotte Child to Councillor Krupa Sheth (Cabinet Member for Environment, Infrastructure and Climate Action) highlighting concerns relating to pedestrian safety in Cavendish Road, Willesden Lane and The Avenue NW6 and requesting the installation of a pedestrian crossing at the junction.

Question 4 from Naishadh Patel to Councillor Nerva (Cabinet Member for Public Health and Adult Social Care) regarding the monitoring, suspension and removal of care providers that were deemed unsatisfactory and the options that were currently available to businesses who wished to become a provider of care services.

Members noted the written responses provided on each of the questions, which had been circulated with the agenda. The Mayor advised that each member of the public had been invited to the meeting in order to ask a supplementary question and whilst John Cox had been unable to attend, she was pleased to be able to welcome Martin Francis, Charlotte Child (who was attending online) and Hitesh Patel (who members were advised was attending the meeting in place of Naishadh Patel) to the meeting.

The following supplementary questions were asked of the relevant Cabinet Member(s).

Question 1 Supplementary Question from Martin Francis to Councillor Knight, Cabinet Member for Housing, Homelessness and Renters Security.

In thanking Councillor Knight for the written response provided to his original question, Martin Francis, in reiterating the importance of building safety and the Council (as landlord) meeting its requirements under the Building Safety Act sought further detail as to whether the Council had conducted full structural surveys on those buildings in scope under the Act.  As part of the question details were also sought on whether any surveys had included the testing of core samples to determine the robustness of the building materials in order to identify any structural defects or issues and also the presence of any Reinforced Autoclaved Aerated Concrete (RAAC).

In thanking Martin Francis for his question and attendance at the meeting, Councillor Knight (as Cabinet Member for Housing, Homelessness and Renter’s Security) referred to the detailed response already provided on his original written question.  In terms of structural assessments, she confirmed that a Building Safety Strategy was in place for each of the High-Rise buildings in scope managed by the Council.  This included FRA4 inspections being in place for each building and proactive checks having been conducted by Brent Housing Management in terms of evacuation plans and to ensure that fire stopping measures met the  ...  view the full minutes text for item 8.

For Members to consider any petitions with more than 200 signatures on which a debate has been requested, in accordance with the Council’s Petition Rules and Standing Order 66.

Members are asked to note that the following petition is due to be presented at the meeting:

Protecting Brent Parks and Open Spaces (Lead petitioner - Councillor Paul Lorber)

NOTED the presentation of a petition by Councillor Lorber containing 1170 signatures relating to the Protection of Brents Parks and Open Spaces.  In presenting the petition, Councillor Lorber highlighted his focus on Barham Park given concerns identified as to how it was felt proposals presented at the recent meeting of the Barham Park Trust Committee would set an unwelcome precedent not only in terms of the risk to the Council’s long established Core Strategy of protecting Brent parks and open spaces but also in relation to local Neighbourhood planning and the safeguarding of other parks and open spaces in Brent.

In outlining the historical context to the gift of Barham Park and its use as a much valued community asset, with the Council as sole Trustee, concerns were expressed at the management and maintenance of the Park and buildings by the Barham Park Trust along with the cost and outcome of the recent strategic property review and feasibility study presented to the Barham Park Trust Committee on 5 September 2023.  Referring to the design options identified for the Park building as part of the architectural feasibility study considered by the Trust Committee, concerns were highlighted at their potential impact on the existing charitable and community based organisations currently occupying the building as tenants (given the social value they generated) and suggested alternative use including a mixture of a hotel, Airbnb, offices, café and shop units.  Given approval of the recent planning application relating to development of the housing site located along the north-west corner ofBarham Park and the Trust’s recent agreement to progress negotiations on the possible variation of the restrictive covenant protecting against development on that site, Councillor Lorber felt the petition also served to highlight the level of concern expressed about the need to protect parks and open spaces across the borough from potential future development.

In concluding presentation of the petition, Councillor Lorber called on all members to recognise the strength of local feeling and prioritise the preservation and promotion of the borough’s parks and open spaces as valuable and vital assets for local communities across the borough.

In responding Councillor Tatler, as Cabinet Member for Regeneration, Planning & Growth, began by thanking all residents who had signed the petition for highlighting the value placed on Brents parks and green spaces.  In seeking to focus and address the issues highlighted within the main petition, rather than wider rhetoric expressed by the Opposition Groups, the opportunity was taken to reassure local residents of the Council’s commitment to protecting and enhancing the boroughs parks as evidenced not only through the significant level of investment already provided by the Administration but also the ongoing use and allocation of over £2m of the Community Infrastructure Levy and planning process to secure a number of new parks and open public spaces including areas such as, Staples Corner, Neasden, Church End, Wembley Park, South Kilburn and Grand Union in Alperton.  In highlighting what she regarded as the progressive nature of the Council’s planning  ...  view the full decision text for item 9.

The Mayor advised that she had accepted a request for a petition to be presented at the meeting by Councillor Lorber, representing local residents, which contained 1170 signatures and related to the Protection of Brents Parks and Open Spaces.

Unless otherwise indicated by members, the Mayor advised that she intended to allow up to five minutes for presentation of the petition before then allowing Councillor Tatler (as Cabinet Member for Regeneration, Planning and Growth) up to two minutes to respond.

As no objections were raised on the approach outlined, the Mayor invited Councillor Lorber to present the petition.

In presenting the petition, Councillor Lorber highlighted his focus on Barham Park given concerns identified as to how it was felt proposals presented at the recent meeting of the Barham Park Trust Committee would set an unwelcome precedent not only in terms of the risk to the Council’s long established Core Strategy of protecting and safeguarding Brent parks and open spaces but also in relation to local neighbourhood planning.

In outlining the historical context to the gift of Barham Park and its use as a much valued community asset, concerns were expressed at the management and maintenance of the Park and buildings by the Barham Park Trust along with the cost and outcome of the recent strategic property review and feasibility study presented to the Barham Park Trust Committee on 5 September 2023.  Referring to the design options identified for the Park building as part of the architectural feasibility study presented to the Trust Committee, concerns were highlighted at their potential impact on the existing community based organisations currently occupying the building as tenants (given the social value they generated) and suggested alternative use including a mixture of a hotel, Airbnb, offices, café and shop units.  Given approval of the recent planning application relating to development of the housing site located along the north-west corner ofBarham Park and the Trust’s recent agreement to progress negotiations on the possible variation of the restrictive covenant protecting against development on that site, Councillor Lorber felt the petition also served to highlight the level of concern expressed about the need to protect parks and open spaces across the borough from potential future development.

In concluding presentation of the petition, Councillor Lorber called on all members to recognise the strength of local feeling and prioritise the preservation and promotion of the borough’s parks and open spaces as valuable and vital assets for local communities across the borough.

Having thanked Councillor Lorber for presenting the petition, the Mayor then invited Councillor Tatler (as Cabinet Member for Regeneration, Planning & Growth) to respond.

In responding, Councillor Tatler began by thanking all residents who had signed the petition for highlighting the value placed on Brents parks and green spaces.  In seeking to focus and address the issues highlighted within the main petition, rather than wider rhetoric expressed, the opportunity was taken to reassure local residents of the Council’s commitment to protecting and enhancing the boroughs parks  ...  view the full minutes text for item 9.

To receive an annual report from the Leader of the Council, in accordance with Standing Order 38.

NOTED the annual report provided by the Leader of the Council on the work of the Council and state of the borough.

Eligible for Call-In: No

The Mayor then invited Councillor Muhammed Butt, as Leader of the Council, to present his Annual Report on the work of the Council and State of the Borough.

Councillor Muhammed Butt opened the Annual Report by reflecting on the impact which the brief tenure of former Prime Minister Liz Truss, had created in terms of the current economic and financial challenges facing the country and public services in particular.  Reference was also made to the current Prime Minister and how far removed the Government seemed to be from the impact of their policies on local communities and ongoing underfunding of public services with specific reference to schools, prisons, NHS waiting times, growing housing demand, and the part-cancellation of HS2.  In contrast, he highlighted how the Labour Administration were working to support local residents, particularly those more vulnerable who relied on public services, in order to ensure no one was left behind.

In outlining the work of the Council over the past year, the Leader commended the Council’s investment in services that supported residents, such as the Resident Support Fund, Council Tax Relief Scheme, the delivery of new Social and Affordable housing and the commitment to a cleaner and greener borough. In highlighting the protection being provided for local residents given the nature of the wider financial and economic challenges being faced as a result of the cost-of-living crisis he also felt it important to recognise that these investments had been delivered despite the Government’s ongoing programme of austerity and also opposition from the Conservative Group who, he reminded members, had proposed removal of the Resident Support Fund as an alternative budget proposal.  The stance of the Liberal Democrat Group was also queried, given their opposition to various social housing development schemes and the previous role of the Party nationally as part of the Conservative led coalition Government which had introduced the programme of austerity still impacting on public services today. To illustrate the impact of austerity across the UK, the Leader highlighted that 2.5 million food bank packages had been distributed across the UK in 2021, compared with 60,000 when the coalition had first come into power in 2010.

As an alternative, Councillor Muhammed Butt highlighted the way in which the Labour Party nationally and Administration in Brent were working to protect public services and local residents based on continued investment in the economy, education, health and social care, the environment and local communities.  Within Brent this had involved continuing to support local businesses, investment in early years support and school improvement, health prevention services and integrated care along with work to tackle the climate emergency, improve air quality and provide community facilities and support in order to promote social cohesion, community safety and more vulnerable members of society.  In commending the work of each Cabinet Member in support of the Council’s objectives, Councillor Muhammed Butt concluded by recognising the extent of work still required to mitigate against the damage being caused through the actions of the current Conservative Government  ...  view the full minutes text for item 10.

To receive a report from the Leader of the Council in accordance with Standing Order 31 providing an update on any key or significant issues arising from any matter within the responsibility of the Cabinet.

NOTED the report and update provided at the meeting by Councillor Muhammed Butt, as Leader of the Council, highlighting the work being undertaken across each Cabinet portfolio to manage the Council’s finances and provide ongoing support and services in order to meet the needs of residents across the borough.

Eligible for Call-In: No

The Mayor then invited Councillor Muhammed Butt, as Leader of the Council, to introduce the report updating members on the work being undertaken across each Cabinet portfolio in order to provide ongoing support and services to residents within the borough.  In presenting the report, the Leader highlighted the work being undertaken to continue delivering the Council’s key corporate objectives and in providing ongoing support and services to meet the needs of residents across the borough.  Members were also asked to note that no Executive decisions had been taken under the Council’s urgency procedures, since the previous update provided for the Council meeting in July.

The Mayor thanked the Leader for his report and it was RESOLVED to formally note the update provided.

For questions to be put to members of the Cabinet by Opposition and Non-Cabinet Members in accordance with Standing Order 35.

Five advance notice questions have been received under this item, which have been attached along with the written responses provided.

Members are asked to note that this session will also include an opportunity (within the time available) for other Non-Cabinet and Opposition members to ask questions of Cabinet Members.

NOTED

1.     The written and supplementary verbal response provided by the Cabinet Member for Children, Young People & Schools to a question submitted by Councillor Gbajumo regarding the examination results achieved by young people across Brent and wider steps being taken to maintain and support levels of educational attainment across the borough.

2.     The written and supplementary verbal response provided by the Cabinet Member for Public Health & Adult Social Care to a question submitted by Councillor Long expressing concerns regarding the impact of the recent decision by a private sector provider to seek a buyer for the GP practices they currently operated, including within Brent, both in terms of patients and the wider primary care sector across Brent and North West London.

3.     The written response provided by the Cabinet Member for Environment, Infrastructure & Climate Action to a question submitted by Councillor Dixon seeking details on the measures taken to address concerns relating to the introduction of the new Resident Parking Permit contract and transition to the new permit system.  As a result of the Cabinet Member for Environment, Infrastructure and Climate Action having submitted her apologies for absence at the meeting no direct supplementary question was asked but in recognising the work undertaken to address the concerns identified the opportunity was also taken to highlight the need to ensure that lessons learnt, particularly in relation to engagement with local residents, were recognised.

4.     The written and supplementary verbal response provided by the Cabinet Member for Housing, Homelessness and Renters Security to a question submitted by Councillor Maurice regarding the measures taken to deal with rough sleepers in Woodcock Park and what was felt to be a delay in appropriate action being taken to address the concerns identified by local residents and other stakeholders neighbouring the park.

5.     The written and supplementary verbal response provided by the Cabinet Member for Housing, Homelessness and Renters Security to a question submitted by Councillor Georgiou seeking clarification on the Council’s position regarding the use of Shared Ownership and its appropriateness in being classified as a genuinely Affordable Housing option in the development of housing schemes across Brent, particularly given the difference in approach between schemes such as Grand Union, Alperton and Watling Gardens.

Responses were also provided by the relevant Cabinet Members on the following additional questions raised during the open session of this part of the meeting:

·             Councillor Kennelly regarding the recent change in approach announced by the Metropolitan Police in no longer attending calls to a majority of mental health related incidents introduced under the Right Care Right Person scheme and the wider impact it was anticipated this would have in terms of health services and professionals across Brent along with the action being taken to address the concerns identified.

·             Councillor Hirani supporting the concerns raised in relation to the delay in identifying a solution to tackle the rough sleepers in Woodcock Park and seeking details on visits undertaken by the Leader and Cabinet Member(s) and engagement with local ward councillors on  ...  view the full decision text for item 12.

Before moving on to consider the questions submitted by non-Cabinet members, the Mayor reminded Members that a total of 30 minutes had been set aside for this item, which would begin with consideration of the written questions submitted in advance of the meeting along with any supplementary questions. Once these had been dealt with, the remaining time available would then be opened up for any other non-Cabinet members to question Cabinet Members (without the need for advance notice) on matters relating to their portfolio.

The Mayor advised that five written questions had been submitted in advance of the meeting for response by the relevant Cabinet Member and the written responses circulated within the agenda were noted. The Mayor then invited supplementary questions on the responses which had been provided:

12.1   Councillor Gbajumo thanked Councillor Grahl, as Cabinet Member for Children, Young People and Schools, for the written response to her question regarding the examination results achieved by young people across Brent.  In commending the work being undertaken by the Council to support schools, further detail was sought as a supplementary question on the wider measures being taken to maintain and support levels of educational attainment across the borough and potential challenges identified.

In response, Councillor Grahl (as Cabinet Member for Children, Young People and Schools) began by taking the opportunity to recognise and celebrate the educational attainment and success achieved by young people across the borough.  This had, she pointed out, been achieved against the background of a national trend in lower grades driven in part by a change to pre pandemic grading protocols, with Councillor Grahl supporting the calls being made for the return to a fairer grading system.  Focussing on the positive results achieved across Brent which had exceeded the national average, Councillor Grahl was keen to ensure the results achieved by young people supported by their families, schools and teachers was formally recognised given the difficult circumstances and significant hardship posed by wider challenges such as the cost-of-living crisis. Councillor Grahl also commended the role of the Setting and School Effectiveness Service along with the measures put in place by the Council to support families through initiatives such as the Holiday Activities and Food Programme and Resident Support Fund. Furthermore, Councillor Grahl highlighted the importance of the Council’s investment in Special Education Needs and early needs provision in terms of the wider impact on young people’s future life chances and ended by once again congratulating and praising the efforts of Brent’s young people which had resulted in such positive exam results in such challenging circumstances.

12.2   Having thanked Councillor Nerva, as Cabinet Member for Public Health and Adult Social Care, for the written response provided to her question regarding the impact of the recent decision by a private sector provider to seek a buyer for the GP practices they currently operated, including those within Brent, Councillor Long highlighted the impact and confusion being created amongst local resident given the uncertain future of the affected practices and the  ...  view the full minutes text for item 12.

To receive reports from the Chairs of the Council’s Scrutiny Committees in accordance with Standing Order 36. The reports have been attached as follows:

12.1    Community & Wellbeing Scrutiny Committee

12.2    Resources & Public Realm Scrutiny Committee

(Agenda republished to include the update from the Resources & Public Realm Scrutiny Committee on 13 September 2023)

Members are asked to note that this session will include an opportunity (within the time available) for Non-Cabinet Members to ask questions of relevant Scrutiny Chair’s in relation to the remit of their Committees

NOTED the update reports provided by the Chair of the Community & Wellbeing and Resources & Public Realm Scrutiny Committees.

Eligible for Call-In: No

Before being presented with the updates from each Scrutiny Committee, the Mayor reminded members the time set aside for this item was 12 minutes, with each Chair having up to three minutes in which to highlight any significant issues arising from the work of their Committees.  Once these updates had been provided, the remaining time available would then be opened up for any other non-Cabinet members to question (without the need for advance notice) the Scrutiny Committee Chairs on matters relating to the work of their Committee.

As Councillor Ketan Sheth had given his apologies for the meeting, the Mayor advised that the report on the activity of the Community & Wellbeing Scrutiny Committee would be noted as submitted.

The Mayor then invited Councillor Conneely as chair of the Resources & Public Realm Scrutiny Committee to introduce the update report on the work being undertaken by that Committee.  The following issues were highlight as part of the update:

·             The broad and dynamic nature of the Committee’s work programme being delivered during 2023-24.

·             Key issues considered since the previous update had included a review of the operational performance of the Shared Technology Service (STS) along with an update on progress in implementing the Brent and STS cyber security strategies; a review of the performance and resourcing of the planning enforcement process and progress being made in development of the Council’s Community Engagement Framework, including the engagement process with local stakeholders and communities.

·             The Committee had also been involved in actively monitoring the Council’s financial forecast position and medium-term financial outlook along with the risks and uncertainties regarding the budget setting position for 2024 – 25 and 2025-26 which, given the challenges identified, had resulted in a number of priority protection areas being outlined for consideration.  The Committee had also now also established its cross Committee Scrutiny Budget Task Group in order to review and feed into the consultation process on the budget proposals for 2024-25 and 2025-26 and ensure the proposals being developed remained transparent in nature and were designed to meet the needs of Brent’s residents, with members thanked for their participation in the process.

With no further issues raised, the Mayor thanked Councillor Conneely for presenting her update and it was RESOLVED that the contents of both scrutiny update reports be noted.

Following the updates provided, the Mayor advised that as no members indicated they had any questions she would move straight on to the next item.

To receive a report from the Vice-Chair of the Audit & Standards Advisory Committee, in accordance with Standing Order 37.

NOTED the update report provided by the Vice Chair of the Audit & Standards Advisory Committee.

Eligible for Call-In: No

The Mayor invited Councillor Chan, as the Vice-Chair of the Audit & Standards Advisory Committee, to introduce the report updating members on the work of the Committee.

In terms of issues highlighted, Councillor Chan drew members’ attention to the important role and work undertaken by the Committee in relation to monitoring and advising on various governance matters relating to audit activity, the Council’s finance, accounting and regulatory framework and members standards of conduct.  As one of their key responsibilities, members were advised that the Committee were currently in the process of signing off the Council’s Annual Statement of Accounts 2022–23.  This had included the opportunity to review and seek assurance around the management responses on the External Audit findings and Enquiries of Management, with Councillor Chan highlighting the importance of the process in terms of the wider financial challenges, risks and pressures being faced by local authorities as a result of the current economic climate and Government’s programme of austerity.  Whilst no significant issues had been identified to date in relation to the external audit process, the Committee would continue to maintain a focus on the adequacy of the Council’s governance, risk and control arrangements in order to provide assurance and confidence on compliance and control of the Council’s key governance, financial management and accounting arrangements.

The Mayor thanked Councillor Chan for the update provided and it was RESOLVEDthat the report be noted.

To enable Non Cabinet Members to raise an issue of relevance to Brent for debate on which notice has been provided in accordance with Standing Order 34 and to receive reports from Cabinet members, as required, on any issues previously raised.

Members are asked to note that the subject identified for debate at this meeting is as follows:

Provision of support to deal with cases of RAAC Reinforced Autoclaved Aerated Concrete in Brent Schools

Please note: The motion submitted as the basis for this debate has been attached.

(Agenda republished on 10 September 2023 to include a Labour Group amendment on the original motion submitted as the basis for the Non-Cabinet Member debate)

Following the approval of an amendment moved by the Labour Group in relation to the original motion submitted, the following motion (as amended) was AGREED as the outcome of the non-cabinet member debate:

“Provision of support to deal with cases of RAAC (Reinforced Autoclaved Aerated Concrete) in Brent Schools

This Council notes:

Reinforced Autoclaved Aerated Concrete (RAAC) is a lightweight form of concrete pioneered in Sweden whose use swept across Europe particularly in schools, colleges, and other building construction from the 1950’s until the mid-1990s.  Used in flat roofing, floors, and walls it offered a cheaper alternative to standard concrete, but its short lifespan means its use in permanent buildings has caused problems. The Secretary of State for Education has clarified, out of 22,500 schools in England, 156 have been confirmed to have RAAC and 52 of these have already got mitigations in place and are dealing with repairs.

To date, it has been identified that onlyone Brent school, although not maintained by the Council, has RAAC.  St. Gregory’s Catholic Science College discovered it had RAAC in its Maths block in November 2022. Safety measures were introduced, and work was completed by Tuesday 12^th September.  The Council was informed by the school’s CEO/Headteacher in January 2023 of the discovery of RAAC.  There is no current financial impact to the Council as the school affected is operated by an academy trust, therefore the local authority is not the responsible body.

Upon notification in January 2023, DfE have supported the school in arranging surveys and discussing the management of RAAC. Since the summer, a dedicated case officer has been assigned to the school from the DfE to manage the next steps of removing RAAC from the school with all costs to be reimbursed by the DfE as it rightfully should.

When Brent residents apply for rear building extensions, building control officers demand high quality materials be used. If this RAAC was known to have a recommended 30-year lifespan there must be question as to why it was approved in long term school and civic developments and what reviews were put in place by Building Control to undertake regular checks on its safety?

Parents, teachers and pupils across the country have been rightly concerned aboutthe news of RAAC and this has been reflected in how it has been reported.  The Secretary of State for Education Gillian Keegan MP is the tenth Conservative Secretary of State for Education since 2010 and showed no sympathy for parents’ concerns across the UK in her highly unprofessional behaviour when she was being interviewed by ITV news.

As a result, this Council recognises:

·             That the Conservative Government in the 1980s colluded in neglecting capital and infrastructure investment despite insatiable public demand for increased revenue spending on vital public services. This has been worsened by the effects of Austerity which decimated the country’s public services and de-funded buildings provided for our nation’s schoolchildren. People a century ago  ...  view the full decision text for item 15.

In accordance with Standing Order 34, the Mayor advised that the next item on the agenda was the non-cabinet member debate, with the subject chosen for consideration being the provision of support regarding cases of Reinforced Autoclaved Aerated Concrete (RAAC) in Brent Schools.

Members were advised that the motion submitted as the basis for the debate had been circulated with the agenda and that the time available for the debate was 25 minutes.

Prior to the introduction of the motion submitted for debate, Councillor Kansagra raised a Point of Order regarding the limited notice provided of the subsequent amendment to the original motion which had submitted by the Labour Group.  As a result, he advised he would be seeking to raise the process and timing for the submission of amendments to motions at the next Constitutional Working Group in an effort to ensure sufficient time was provided for amendments to be properly considered in advance of the relevant meeting.

Having noted the comments highlighted by Councillor Kansagra, the Mayor then invited Councillor Mistry to introduce the motion which had been submitted as the basis for the Non-Cabinet Member debate.  As context for the debate, Councillor Mistry outlined the background to the use of Reinforced Autoclaved Aerated Concrete (RAAC) in building construction and safety concerns relating to its use in the construction of school buildings.  As a result of an inspection programme initiated by the Department for Education (DfE), the Secretary of State for Education had recently confirmed a total of 156 schools across England as having identified RAAC within their buildings of which 52 now had mitigations in place.  In terms of Brent, one school had initially been identified within the list (St Gregory’s Catholic Science College School) with another having subsequently been identified at Kingsbury High School but she was pleased to note that work was now underway to complete repairs following the introduction of safety measures and liaison with the Council.  In recognising that there would be no financial impact on the Council in terms of St Gregory’s Catholic Science College, as the school operated as an Academy, Councillor Mistry advised that the motion was seeking to ensure the necessary support was in place for any further schools identified as being affected moving forward, recognising the issue as one which fell under the responsibility of successive Governments since the 1980s.

In addressing the amendment submitted to the motion by the Labour Group, Councillor Mistry expressed disappointment at the extent of the changes proposed as it was hoped that members from all groups on the Council would be seeking the same outcome in terms of the support and financial assistance being sought from the DfE to mitigate and ensure the necessary repairs could be undertaken to ensure the safety of all sites affected.  Whilst recognising the support provided for St Gregory’s Catholic Science College School, Councillor Mistry reiterated the need to recognise this as a failure of successive governments and hoped that on this basis all members would support  ...  view the full minutes text for item 15.

This report presents the Brent Youth Justice Plan 2023/24, which includes an overview of local youth justice progress, priorities and arrangements for monitoring performance.  Following its submission to the Youth Justice Board and consideration by Cabinet on 11 September 2023 Council is being asked to formally adopt the Plan.

Council RESOLVED following its referral by Cabinet on 11 September 2023 to approve formal sign off and adoption of the Brent Youth Justice Plan 2023/24.

Eligible for Call-In: No

The Mayor invited Councillor Grahl, as Cabinet Member for Children, Young People and Schools, to introduce a report from the Corporate Director of Children & Young People presenting the Brent Youth Justice Plan 2023/24.  In introducing the report members were advised that the Youth Justice Plan included an overview of local youth justice progress and priorities along with the arrangements for monitoring performance, with the Plan (in accordance with statutory requirements) having been submitted to the Youth Justice Board for review and approval prior to its formal consideration by Cabinet in advance of its recommended adoption by Full Council.

In recognising the commitment and achievements of the Youth Justice Service and the wider partnership work being undertaken to support children and young people who were at risk of or had entered the youth justice system, attention was also drawn to the overall performance achieved by the service particularly in respect of the reduction in number of young people entering the criminal justice system for the first time and low numbers of young people in custody.  The strong performance identified was attributed to the Council’s focus on prevention and engagement with children and young people, with the positive feedback provided through young people and their parents and carers also highlighted and thanked expressed to all those working within the Youth Justice Service for their efforts, diligence and innovation in supporting young people.

As no other members had indicated they wished to speak and Councillor Grahl had confirmed she did not need to exercise her right of reply the Mayor then put the recommendations in the report to the vote and they were declared CARRIED.

Council therefore RESOLVED following its referral by Cabinet on 11 September 2023 to approve formal sign off and adoption of the Brent Youth Justice Plan 2023-24.

To receive a report from the Corporate Director of Finance & Resources updating members on Treasury Management activity and confirming that the Council has complied with its Prudential Indicators for 2022 - 23.

Members are asked to note that this report was received and noted by the Audit & Standards Advisory Committee on 18 July 20223 and Cabinet on 11 September 2023 and has been forwarded to Council in compliance with CIPFAs Code of Practice on Treasury Management.

Council RESOLVED

(1)    To note and approve, following its consideration by Audit & Standards Advisory Committee on 18 July 2023 and Cabinet on 11 September 2023, the 2022 - 23 Treasury Management outturn report and the Minimum Revenue Provision (MRP) Strategies in Appendix 4 – 6 of the report, in compliance with CIPFA’s Code of Practice on Treasury Management (the Code).

(2)    To note that for 2022 - 23 the Council had complied with its Prudential Indicators which were approved by Full Council on 22 February 2022 as part of the Council’s Treasury Management Strategy Statement and Capital Strategy Statement.

Eligible for Call-In: No

The Mayor then invited Councillor Tatler, as Deputy Leader and Cabinet Member for Finance, Resources and Reform Leader, to introduce a report from the Corporate Director of Finance and Resources updating members on the Council’s Treasury Management Activity during 2022 - 23.  In introducing the report, the Deputy Leader felt it important to recognise the economic background in relation to the current outturn position which included the continuing economic volatility and challenges arising from the war in Ukraine and increase in both inflation and interest rates.  In recognising the importance of the Treasury Management function in managing and planning for the level of funding required to support the Council’s activities, services and affordability of the capital programme members noted that the activity looked to optimise the effect of borrowing costs and investment income whilst managing the associated risks in line with the Council’s Treasury Management Strategy and Prudential Indicators, which had been approved by Full Council in February 2022 and in accordance with relevant professional codes and legislation.

In noting that the Council had complied with its Prudential Indicators for 2022–23, members attention was also drawn to a review of the Minimum Revenue Provision (MRP) undertaken following a recommendation from the Council’s external auditor which had resulted in a change of approach for assets acquired prior to 2008.  This had resulted in the expected economic life of these assets having to be revised downwards with the changes reflected in the updated MRP statements for 2021–22 through to 2023–24 included within Appendices 4 – 6 of the report.

As no other members had indicated they wished to speak and Councillor Tatler had confirmed she did not need to exercise her right of reply the Mayor then put the recommendations in the report to the vote and they were declared CARRIED.

Council therefore RESOLVED:

(1)    To note and approve, following its consideration by Audit & Standards Advisory Committee on 18 July 2023 and Cabinet on 11 September 2023, the 2022 - 23 Treasury Management outturn report and the Minimum Revenue Provision (MRP) Strategies in Appendix 4 – 6 of the report, in compliance with CIPFA’s Code of Practice on Treasury Management (the Code).

(2)    To note that for 2022 - 23 the Council had complied with its Prudential Indicators which were approved by Full Council on 22 February 2022 as part of the Council’s Treasury Management Strategy Statement and Capital Strategy Statement.

To receive a report from the Corporate Director of Governance seeking approval for changes to the Constitution in relation to the Terms of Reference for the Health and Wellbeing Board and the arrangements for withdrawal of Motions under Standing Order 42.

Council RESOLVED

(1)    To approve the amendments to the Constitution as detailed within Appendix 1 of the report relating to the updated Terms of Reference for the Health & Wellbeing Board and update to Standing Order 41 on the process for withdrawal of Council Motions.

(2)    Following on from (1) above, to authorise the Corporate Director, Governance to amend the Constitution accordingly, including making any necessary incidental or consequential changes.

(3)    To note that, to the extent that the changes related to executive functions of the Council, they had been approved by the Leader.

Eligible for Call-In: No

The Mayor then invited Councillor Muhammed Butt, Leader of the Council, to introduce a report from the Corporate Director of Governance outlining a number of proposed changes to the Constitution.  In introducing the report, it was noted that the changes related to an update of the Terms of Reference for the Health & Wellbeing Board and arrangements under Standing Order 42 for the withdrawal of motions at Council meetings.

The Mayor thanked the Leader for introducing the report and then opened the debate for contributions from other members.

In view of the proposed amendment to Standing Orders relating to the withdrawal of motions, Councillor Kansgara (referring to the comments made at the start of the Non-Cabinet Member debate) reminded members that he would also be seeking to raise the timing for the submission of amendments to motions at the next Constitutional Working Group.

Councillor Lorber also spoke in relation to the proposed amendment to Standing Order 42, expressing concern at the current rules relating to the submission of amendments on motions which he pointed out had caused the issue at the previous Council meeting that now required clarification.  In view of the concerns which had been raised by both Opposition Groups relating to the use and timing of amendments and the criteria regarding their content, Councillor Lorber moved a further amendment in relation to Standing Order 42 relating to the Rules of Debate at Full Council Meetings seeking to prevent the submission of any amendment on motions which had been submitted for debate at Council meetings, with members (he pointed out) already having the ability to vote against motions they did not support.

In response to the proposal moved by Councillor Lorber, the Mayor advised that the usual process for dealing with matters such as these would have been for it to be considered by the Constitutional Working Group, prior to being raised at Full Council.  On this basis, she ruled that consideration of the proposal should take place once it had been subject to consideration at the Constitutional Working Group.

As no other members indicated they wished to speak the Mayor thanked members for their contribution and invited Councillor Muhammed Butt to exercise his right of reply.  In closing the debate, Councillor Muhammed Butt also took the opportunity to remind members of the role and function of the Constitutional Working Group which he advised would be the appropriate forum to undertake consideration of the concerns highlighted relating to the treatment of amendments to motions rather than tabling them (without prior cross-party consideration) at the Council meeting.  On this basis, he commended the report as submitted and without amendment to the Council.

Having thanked Councillor Muhammed Butt for closing the debate, the Mayor then put the recommendations in the report to the vote and they were declared CARRIED.

Council therefore RESOLVED:

(1)    To approve the amendments to the Constitution as detailed within Appendix 1 of the report relating to the updated Terms of Reference for the Health & Wellbeing Board  ...  view the full minutes text for item 18.

To debate the motions submitted in accordance with Standing Order 41.

·             The motions submitted for debate have been attached.

·             Where a motion concerns an executive function, nothing passed can be actioned until approved by the Executive or an officer with the relevant delegated power.

(Agenda republished to include the motions submitted for debate on 13 September 2023 and Labour Group amendments submitted in respect of the Conservative and Liberal Democrats motions on 18 September 2023.)

(1)    Following the approval of an amendment moved by the Labour Group in relation to the original Motion submitted by the Conservative Group, the following Motion (as amended) was AGREED:

“Management of Road and Utilities Work across the borough

The coordination and management of the many road works, repairs and temporary traffic lights in our borough continues to be of importance to Brent Council to ensure cohesion for our residents travelling around the borough.

The Council have listened to concerns from residents who whilst appreciating that these works need to be carried are apprehensive about the potential disruption this can cause to them and continues to work with utility companies and meet with officials regularly to ensure disruption to residents during necessary major works is kept to a minimum.

The Council’s Network Management Team hold quarterly coordination meetings with utility companies in order to coordinate works and minimize disruption however there are times when emergency works are required and this can unfortunately clash with other works near the location.

Council is therefore asked to note that in relation to the following concerns:

·             Roadworks, though essential, cancause major traffic hold ups including in some cases gridlock, can lead to road rage and leads to an increase in pollution, and the Council continues to work with utility companies to prevent major disruption arising from these major works.

·             The lack of regular interaction between the various agencies who own services beneath our streets - There is regular interaction between the various agencies with quarterly coordination meetings between the Council and utility companies to discuss major works.

·             The coordination of roadworks - There is coordination to ensure that roadworks are carried out in such a manner so they do not interact to cause further disruption.The Council requires 10 days notice for major works and 3 days notice for minor works. The permitting software used will automatically identify clashes should two sets of works be programmed in close proximity to each other during the same time period.

·             Disruption to road users - There are measures put in place by the Council to ensure that roadworks are timed and coordinated so as to cause the minimum disruption to road users. However, there may be times where emergency and urgent works are required which may clash with other scheduled works.

Therefore, the Cabinet Member for Environment, Infrastructure and Climate Action is asked to ensure:

(1)    That, with the exception of emergencies e.g. burst water mains, when a utility company applies for permission to carry our road works, the Council continues its work with utility companies to coordinate their planned works programme to ensure minimal disruption for residents across the borough.

(2)    That the Network Management Team continues to hold quarterly coordination meetings with utility representatives to discuss major works and assist in avoiding clashes.

(3)    That companies continue to apply for permission to carry out works and in line with the regulations of their permit if granted must do so within a certain time frame  ...  view the full decision text for item 19.

Before moving on to consider the motions listed on the summons, the Mayor advised members that a total of 30 minutes had been set aside for the consideration of the three motions submitted for debate, based on an initial allocation of 10 minutes per motion. Should the time taken to consider the first motion be less than 10 minutes she advised that the remaining time available would be rolled forward for consideration of the remaining motions.

19.1    1^st Motion (Conservative Group) – Management of Road and Utilities Works Across the Borough

The Mayor invited Councillor Maurice to move the first motion which had been submitted on behalf of the Conservative Group. Councillor Maurice began by providing context to the motion which had been focussed on concerns regarding the lack of coordination and management of road works, repairs and temporary traffic lights in the borough.  Whilst recognising that road and utilities works were often essential, Councillor Maurice highlighted the disruption being caused as a result of their lack of co-ordination across the borough and advised members that the motion had therefore been designed to seek and encourage greater cooperation and coordination between all stakeholders and agencies in planning and undertaking these type of works to ensure that disruption was minimised.

The Mayor thanked Councillor Maurice for moving the motion and then drew members’ attention to an amendment submitted on behalf of the Labour Group, which had been circulated in advance of the meeting.

Given that Councillor Krupa Sheth (in whose name the amendment had been submitted) had submitted her apologies for absence at the meeting, Councillor Muhammad Butt (as Leader of the Council) was invited by the Mayor to move the amendment on behalf of the Labour Group.  In commending the ongoing work being undertaken by officers and the lead Cabinet Member to ensure that disruption arising from major road and utility works for residents travelling around the borough were minimised, Councillor Muhammed Butt, in moving the amendment, felt it important to recognise the efforts already being made to ensure these works were managed on a co-ordinated basis.  This approach included quarterly coordination meetings between the Council and utility companies in order to plan and co-ordinate works, although it was pointed out there would still be times when emergency works would be required which may clash with other works in the same area and could not be planned for in advance.  As a result, he advised the amendment moved was designed to recognise these efforts and ensure continued engagement between all stakeholders in an attempt to address the concerns highlighted and encourage further joined up working to ensure that wherever possible roadworks were co-ordinated and managed so as to cause minimal disruption for residents across all parts of the borough. On this basis the amendment moved was as follows:

To add the wording underlined and delete the wording indicated.

“Management of Road and Utilities Work across the Borough

The Brent Conservative Group is concerned about the lack ofThe coordination  ...  view the full minutes text for item 19.

At the discretion of the Mayor to consider any urgent business, in accordance with Standing Order 37(r).

No urgent items of business were raised at the meeting.

Eligible for Call-In: No

There were no urgent items of business raised at the meeting so the Mayor, in closing the meeting, thanked all members for their co-operation and support and advised that she looked forward to seeing everyone again in person at the next Full Council which would be on Monday 20 November 2023.