Issue - meetings

Following a report seeking authority to invite tenders for a Cleaning Framework Agreement at the August 2011 Executive, this report updates members and seeks necessary approvals for an alternative procurement approach.

(i)         that approval be given to establish a Dynamic Purchasing system (DPS)  for the provision of cleaning services to schools rather than a Framework Agreement (with multiple suppliers) recommended by the previous report;

(ii)        that approval be given to the Pre-Tender consideration set out in section 4 of the report from the Director of Children and Families, and officers authorised to invite providers to apply for admission onto the DPS;

(ii)        that the Head of Procurement appoint new service providers onto the DPS subsequent to them meeting the selection criteria as stated by the Council in the tender documentation as and when required.

Councillor Arnold (Lead Member, Children and Families) reminded the Executive that in August 2011 authority had been given to invite tenders for a cleaning framework agreement for the provision of cleaning services to all schools in Brent. Following subsequent discussions it had been agreed that any contract should allow small and local services providers to be able to participate providing the minimum criteria had been met. Councillor Hirani (Lead Member, Adults and Health) suggested that schools be encouraged to use the council’s framework.

RESOLVED:

(i)         that approval be given to establish a Dynamic Purchasing system (DPS)  for the provision of cleaning services to schools rather than a Framework Agreement (with multiple suppliers) recommended by the previous report;

(ii)        that approval be given to the Pre-Tender consideration set out in section 4 of the report from the Director of Children and Families, and officers authorised to invite providers to apply for admission onto the DPS;

(iii)       that the Head of Procurement appoint new service providers onto the DPS subsequent to them meeting the selection criteria as stated by the Council in the tender documentation as and when required.