Issue - meetings

This report seeks the approval of the Executive to award a joint contract for the provision of parking services as required by Standing Order 88(c). This report summarises the results of the procurement process undertaken by officers from the WLA participating boroughs for the provision of parking enforcement and notice processing services and following completion of the evaluation recommends a contractor for award of the proposed contract. The report also sets out the financial savings and other benefits associated with the contract.

(i)         that approval be given to the award of the joint contract for parking services to Bidder 3 for an initial contract period of five (5) years with the option to extend for a further period of five (5) years;

(ii)        that it be noted that the value of the Brent specific elements of the contract for the provision of parking services is estimated to be circa £19.3 million over the five year duration of the contract;

(iii)       that it be noted that the new parking contract offers a saving of £3.5m over 5 years, compared to the existing contract;

(iv)       that authority be delegated to the Director of Environment and Neighbourhood Services, in consultation with the Director of Legal and Procurement, to conclude and sign on the Council’s behalf the Inter Authority Agreement discussed in paragraph 3.2.3 and paragraphs 8.6 and 8.7 of the report from the Director of Environment and Neighbourhood Services;

(v)        that the risks identified in Section 5 and the proposed approach to mitigation be noted.

The report from the Director of Environment and Neighbourhood Services sought approval to award a joint contract for the provision of parking services as required by Standing Order 88(c). The report summarised the results of the procurement process undertaken by officers from the WLA participating boroughs for the provision of parking enforcement and notice processing services. Following completion of the evaluation it recommended a contractor for award of the proposed contract. The report also set out the financial savings and other benefits associated with the contract.

The Executive also had before them appendices to the report which were not for publication as they contained the following category of exempt information as specified in Schedule 12 of the Local Government (Access to Information Act) 1972: 

Information relating to the financial or business affairs of any particular person (including the authority holding that information).

Councillor J Moher in introducing the report referred to the complexity and importance of the contract. He stated that the council needed to make savings in order to make up for central government imposed budget reductions and the contract would make a significant contribution over its lifetime.

RESOLVED:

(i)         that approval be given to the award of the joint contract for parking services to Bidder 3 for an initial contract period of five years with the option to extend for a further period of five years;

(ii)        that it be noted that the value of the Brent specific elements of the contract for the provision of parking services was estimated to be circa £19.3 million over the five year duration of the contract;

(iii)       that it be noted that the new parking contract offered a saving of £3.5m over five years, compared to the existing contract;

(iv)       that authority be delegated to the Director of Environment and Neighbourhood Services, in consultation with the Director of Legal and Procurement, to conclude and sign on the Council’s behalf the Inter Authority Agreement discussed in paragraph 3.2.3 and paragraphs 8.6 and 8.7 of the report from the Director of Environment and Neighbourhood Services;

(v)        that the risks identified in Section 5 of the report and the proposed approach to mitigation be noted.