Issue - meetings

Further to the report dated 19 September 2012 approved by Executive, this addendum report brings to the attention of the Executive a number of anomalies in the original award detail and rankings and seeks authority for the following revised list of providers to replace the detail contained in the earlier report and be awarded onto the Framework Agreement as required by Contract Standing Order no 88. This addendum report reiterates in summary the process undertaken in tendering this contract outlined in detail in the original award report and provides explanation for the anomalies in the original award recommendation. It recommends the organisations that should be appointed onto the Framework Agreement now that data has been reassessed on officers are comfortable that this is a true reflection of the outcome of the tender process.

(i)         that approval be given to the appointment to the seven Lots of the Framework Agreement for four (4) years, for the provision of carer related short break, home based support and respite services for Adult Social Services and Children and Families of those providers stated in paragraph 4.1, Table 1 which now replaces Table 2 at 3.15 in the report dated 19 September 2012;

(ii)        that the it be noted that officers anticipate putting back the date that the Framework Agreement goes live by approximately four (4) weeks from 22 October to 19 November 2012 to allow sufficient time for award letters to be dispatched and for observation of the 10 day ‘standstill’ period which will apply to the award of this contract.

Councillor Hirani (Lead Member, Adults and Health) advised the Executive that since the approval of the award framework agreement at the previous meeting on 19 September 2012, a number of anomalies in the original award detail and rankings had come to light. Members now had before them an addendum to the original report which provided an explanation for the anomalies in the original award recommendation and recommended the organisations that should be appointed onto the Framework Agreement now that data had been reassessed. Councillor Hirani advised that the start date for the framework agreement would be put back.

The Executive also had before them appendices to the report which were not for publication as they contained the following category of exempt information as specified in paragraph 3 of Schedule 12A to the Local Government Act 1972, namely:

“Information relating to the financial or business affairs of any particular person (including the authority holding the information).”

RESOLVED:-

(i)         that approval be given to the appointment to the seven Lots of the Framework Agreement for four years, for the provision of carer related short break, home based support and respite services for Adult Social Services and Children and Families of those providers stated in paragraph 4.1, Table 1 which now replaced Table 2 at 3.15 in the report from the Director of Adult Social Services dated 19 September 2012;

(ii)        that it be noted that officers anticipate putting back the date that the Framework Agreement goes live by approximately four weeks from 22 October to 19 November 2012 to allow sufficient time for award letters to be dispatched and for observation of the 10 day ‘standstill’ period which would apply to the award of this contract.