Issue - meetings

This report relates to the provision of Facilities Management (“FM”) Services to cover the council’s entire property portfolio including the Civic Centre, the retained portfolio and the interim portfolio (those properties held for the period prior to the date of occupation to the Civic Centre). This report also details the impact upon the council’s existing employees delivering FM services and on contracted staff.  It outlines the council’s approach to TUPE and, in particular, specifies any voluntary redundancy proposals for the council’s directly employed staff. This report also sets out the principle of establishing a small client side FM Team to provide contract management and a retained in house FM expertise to ensure any contract is discharged satisfactorily.

(i)         that a contract for Facilities Management Services be awarded to Europa Facilities Services Ltd to commence on 1^st November 2012 and to expire on 30 June 2018 with provision for the council to extend the contract for two further one year periods;

(ii)        that approval be given to the approach outlined within the report from the Director of Regeneration and Major Projects for the treatment of existing council employees delivering FM services affected by this Contract;

(iii)       that officers’ intention to establish an FM Client side team to provide effective contract management be noted.

Councillor Crane (Lead Member, Regeneration and Major Projects) introduced the report on the provision of Facilities Management Services to cover the council’s entire property portfolio including the Civic Centre, the retained portfolio and the interim portfolio (those properties held for the period prior to the date of occupation to the Civic Centre). The report set out the outcome of the exercise to procure a total facilities management (“TFM”) solution. It was recommended to award the contract to Europa Facilities Services Ltd to commence on 1 November 2012 for a six year period following which there would be a review. Discussions have taken place with Trade Unions over the future of existing council staff.

The Executive also had before them an appendix to the report which was not for publication as it contained the following category of exempt information as specified in Schedule 12 of the Local Government (Access to Information Act) 1972: 

Information relating to the financial or business affairs of any particular person (including the authority holding that information).

RESOLVED:

(i)         that a contract for Facilities Management Services be awarded to Europa Facilities Services Ltd to commence on 1^st November 2012 and to expire on 30 June 2018 with provision for the council to extend the contract for two further one year periods;

(ii)        that approval be given to the approach outlined within the report from the Director of Regeneration and Major Projects for the treatment of existing council employees delivering FM services affected by this Contract;

(iii)       that officers’ intention to establish an FM Client side team to provide effective contract management be noted.