Issue - meetings

This report is supplemental to a report presented to the Executive in April 2012 which authorised the Director of Finance and Corporate Services to award two call-off contracts to Capgemini UK plc to support the implementation of a new Oracle R12 HR/ payroll system. This report updates Members on the work to date and seeks authority to extend the scope of existing call-off contracts with Capgemini UK plc in order to provide Brent with full ERP capability on an Oracle R12 platform ahead of the original planned implementation timescale of 2013/14.

that approval be given to the extension of scope of the call-off contracts to be awarded to Capgemini UK plc to include implementation of a Phase 2 Oracle R12 Financials/Procurement functionality subject to the Director of Finance and Corporate Services in consultation with the Director of Strategy, Partnerships and Improvement being satisfied with the final business case and that the final contract value is in line with the costs estimates in section 3.10 of the report from the Director of Finance and Corporate Services.

Councillor R Moher (Lead Member, Finance and Corporate Resources) introduced the report which was supplemental to a report presented to the Executive in April 2012 and which authorised the Director of Finance and Corporate Services to award two call-off contracts to Capgemini UK plc to support the implementation of a new Oracle R12 HR/ payroll system. She stated that the current system needed updating, the total Enterprise Resourcing Planning system would not be greatly more expensive and most other local authorities were also running the two systems together. Clive Heaphy (Director of Finance and Corporate Services) added that the business case would be subject to the rigours of the One Council programme.

In response to questions about potential problems, members were assured that the proposed system was widely in use including in London boroughs and acknowledged that it would need strong project management to be successfully introduced. It was noted that legal action in the USA over patents was on-going.

RESOLVED:

that approval be given to the extension of scope of the call-off contracts to be awarded to Capgemini UK plc to include implementation of a Phase 2 Oracle R12 Financials/Procurement functionality subject to the Director of Finance and Corporate Services in consultation with the Director of Strategy, Partnerships and Improvement being satisfied with the final business case and that the final contract value is in line with the costs estimates in section 3.10 of the report from the Director of Finance and Corporate Services.