Issue - meetings

This report concerns the procurement of Street Lighting services for maintenance and schemes and seeks approval to invite tenders in respect of a contract for the provision of street lighting maintenance services.

Cabinet RESOLVED:

(1)        To approve inviting tenders for the provision of Street Lighting Maintenance Services on the basis of the pre - tender considerations set out in paragraph 3.3 of the report.

(2)        To approve officers evaluating the tenders referred to in (1) above on the basis of the evaluation criteria set out in paragraph 3.3.1 section (vi) of the report.

(3)        To delegate authority to the Corporate Director, Neighbourhoods and Regeneration in consultation with the Cabinet Member for Environment and Enforcement to award the contract for the provision of Street Lighting Maintenance Services for a term of four (4) years with the option to extend by yearly periods up to a maximum of two (2) years (on a 4+1+1 basis).

(4)        To approve the variation of the existing contract for street lighting maintenance services with FM Conway to permit the extension for the reasons set out in paragraph 3.2.7 of the report.

(5)        To approve the extension of the Contract detailed in (4) above for a period of three (3) months from 1 April 2025 to 30 June 2025 in the sum of £333,000.00 for the reasons set out in paragraph 3.2.7 of the report.

Eligible for call-in: Yes

Deadline for submission of call-in: 6pm on Tuesday 19 November 2024

Councillor Krupa Sheth (as Cabinet Member for Environment & Enforcement) introduced a report detailing proposals for the procurement of street lighting maintenance services

In presenting the report, members were advised that the current street lighting maintenance contract was due to expire in March 2025 with the need to secure a reliable and responsive provider highlighted in view of the importance of the service.  Members noted that the proposed new contract would cover an initial term of four years, with the option provided for two additional one-year extensions and investment totalling up to £8 million over the full life of the contract, which it was felt reflected the Council’s commitment to ensuring that the borough’s streets remained safe, well-lit, and efficiently maintained for all residents.

Cabinet were advised that the proposals also included a short three month extension of the existing contract for street lighting maintenance services with FM Conway, which had been required (given delays in the procurement timescale) to avoid any disruption in service and allow sufficient time to complete the full procurement process.

In support of the approach outlined, Cabinet welcomed the inclusion of both planned and reactive maintenance and focus in prioritisation on response times including rapid faultrectification within 48 hours of any reported issue, and a swift two-hour emergency response in hazardous situations to ensurepublic safety was maintained and the borough kept. safely on the move.

As a result, Cabinet RESOLVED:

(1)        To approve inviting tenders for the provision of Street Lighting Maintenance Services on the basis of the pre - tender considerations set out in paragraph 3.3 of the report.

(2)        To approve officers evaluating the tenders referred to in (1) above on the basis of the evaluation criteria set out in paragraph 3.3.1 section (vi) of the report.

(3)        To delegate authority to the Corporate Director, Neighbourhoods and Regeneration in consultation with the Cabinet Member for Environment and Enforcement to award the contract for the provision of Street Lighting Maintenance Services for a term of four (4) years with the option to extend by yearly periods up to a maximum of two (2) years (on a 4+1+1 basis).

(4)        To approve the variation of the existing contract for street lighting maintenance services with FM Conway to permit the extension for the reasons set out in paragraph 3.2.7 of the report.

(5)        To approve the extension of the Contract detailed in (4) above for a period of three (3) months from 1 April 2025 to 30 June 2025 in the sum of £333,000.00 for the reasons set out in paragraph 3.2.7 of the report.