Issue - meetings

This report seeks approval to commence procurement of the specialist mechanical and electrical (M&E) contractors that support the maintenance and repairs, planned maintenance and servicing requirements in relation to the Council housing stock.

Cabinet RESOLVED:

(1)                    To note the Mechanical & Electrical Services works (M&E) Contracts detailed in the table of paragraph 3.6 of the report were coming to an end but would be extended. The Council was aiming to procure the new Qualifying Long-Term Agreements within a maximum period of 12 months. The existing contracts would need to be extended to align with the re-procurement process, with the new contracts awarded commencing March 2024.

(2)                    To note that pursuant to delegated powers officers were procuring a suitably experienced Technical Consultancy that would manage the preparation of the specifications and support the procurement of the new M&E contracts.

(3)                    To approve inviting tenders for the M&E Contracts detailed in the table in paragraph 3.6 of the report.

(4)                    To delegate authority to the Corporate Director of Resident Services, in consultation with the Cabinet Member for Housing, Homelessness and Renters Security, to agree pre-tender considerations in respect of the M&E Contracts referred to in (3) above and thereafter evaluate tenders on the basis of the agreed evaluation criteria.

(5)                    To delegate authority to the Corporate Director of Resident Services, in consultation with the Cabinet Member for Housing, Homelessness and Renters Security, to award M&E Contracts referred in (3) above.

(6)                    To approve the allocation of £64 million exclusive of VAT over a period of 10 years from revenue and capital to fund the M&E Contracts referred to in (3) above, in accordance with the detail set out in paragraph 3.6 of the report.

(7)                    To note that the Council would undertake consultation with leaseholders and Recognised Tenants Associations pursuant to Section 20 of the Landlord and Tenant Act 1985 (as amended), as set out in paragraph 7.4 of the report.

Councillor Knight (Cabinet Member for Housing, Homelessness & Renters Security) introduced a report seeking approval to commence procurement of the specialist mechanical and electrical (M&E) contracts that support the maintenance and repairs, planned maintenance, and servicing requirements in relation to the Council housing stock.

In considering the report, Cabinet noted the full range of contracts that would be included under the procurement process and their importance in terms of supporting the maintenance of the Council’s housing stock in order to ensure that the Council complied with all of its key regulatory and statutory responsibilities and in terms of protecting and keeping its tenants and residents safe.

Having considered the report Cabinet RESOLVED:

(1)            To note the M&E contracts detailed in the table in paragraph 3.6 of the report were coming to an end but would be extended. The Council was aiming to procure the new Qualifying Long-Term Agreements within a maximum period of 12 months. The existing contracts would need to be extended to align with the re-procurement process with new contracts awarded commencing March

2024.

(2)            To note that pursuant to delegated powers officers were procuring a suitably experienced Technical Consultancy that would manage the preparation of the specifications and support the procurement of the new M&E contracts.

(3)            To approve inviting tenders for the M&E Contracts detailed in the table within section 3.6 of the report.

(4)            To delegate authority to the Corporate Director of Resident Services, in consultation with the Cabinet Member for Housing, Homelessness and Renters Security, to agree pre-tender considerations in respect of the M&E Contracts referred to in (3) above and thereafter evaluate tenders on the basis of the agreed evaluation criteria.

(5)            To delegate authority to the Corporate Director of Resident Services, in consultation with the Cabinet Member for Housing, Homelessness and Renters Security, to award the M&E Contracts referred in (3) above.

(6)            To approve the allocation of £64million exclusive of VAT over a period of 10 years from revenue and capital to fund the M&E Contracts referred to in (3) above, in accordance with the detail set out in section 3.6 of the report.

(7)            To note that the Council would undertake consultation with leaseholders and Recognised Tenants Associations pursuant to Section 20 of the Landlord and Tenant Act 1985 (as amended), as set out in section 7.4 of the report.