Issue - meetings

Brent plans to replace its underperforming Logica based HR/Payroll system with a proven HR/payroll system that will provide self-service, streamlined processes, improved functionality and quality management information and to upgrade its financial system to Oracle R 12. This report requests authority to award contracts as required by Contract Standing Order No 88. This report summarises the process undertaken in tendering framework agreements  and, recommends the award of call-off contracts.

(i)         that the collaborative procurement process undertaken for Oracle 12 Joint Service Implementation Services for Oracle R12 HR/payroll and Financials and Lambeth’s intention as lead authority to award Framework Agreements to Capgemini UK plc for:

Lot 1 (Systems Integration and new functionality)

Lot 2 (Systems Housing Solutions)

be noted;

(ii)        that the Director of Finance and Corporate Services be authorised to award two contracts to Capgemini plc by calling off from the framework agreements described in paragraph (i) for the provision of Lot 1 and Lot 2 services in respect of Oracle HR and Payroll systems (Phase 1), for the reason set out in paragraph 3.49 of the report from the Director of Finance and Corporate Services, subject to award of the Framework Agreements noted in recommendation (i) above and subject to the Director of Finance and Corporate Services being satisfied that the final contract value is in line with the costs estimates in section 4 and Appendix 2 of the Director’s report.

(iii)       that it be noted that a further report will be brought to the Executive to outline the cost of Phase 2 and to seek agreement to re-engage with the SI for the second phase of the programme in due course.

The report from the Director of Finance and Corporate Services requested authority to award contracts as required by Contract Standing Order No 88 for the replacement of Logica based HR/Payroll system with a HR/payroll system that would provide self-service, streamlined processes, improved functionality and quality management information and upgrade to Oracle R 12. Circulated at the meeting was a supplementary report updating on the status of the Framework Agreements advising that the award of the Framework Agreements had been delayed and was now expected to be awarded in May 2012 and proposing changes to the recommendations to reflect the fact that the Framework Agreements have not yet been awarded.

The Executive also had before them an appendix to the report which was not for publication as it contained the following category of exempt information as specified in Schedule 12 of the Local Government (Access to Information Act) 1972: 

Information relating to the financial or business affairs of any particular person (including the authority holding that information).

RESOLVED:-

(i)         that the collaborative procurement process undertaken for Oracle 12 Joint Service Implementation Services for Oracle R12 HR/payroll and Financials and Lambeth’s intention as lead authority to award Framework Agreements to Capgemini UK plc for:

Lot 1 (Systems Integration and new functionality)

Lot 2 (Systems Housing Solutions)

be noted;

(ii)        that the Director of Finance and Corporate Services be authorised to award two contracts to Capgemini plc by calling off from the framework agreements described in paragraph (i) for the provision of Lot 1 and Lot 2 services in respect of Oracle HR and Payroll systems (Phase 1), for the reason set out in paragraph 3.49 of the report from the Director of Finance and Corporate Services, subject to award of the Framework Agreements noted in recommendation (i) above and subject to the Director of Finance and Corporate Services being satisfied that the final contract value is in line with the costs estimates in section 4 and Appendix 2 of the Director’s report.

(iii)       that it be noted that a further report will be brought to the Executive to outline the cost of Phase 2 and to seek agreement to re-engage with the SI for the second phase of the programme in due course.