Issue - meetings

This report sets out the proposals for the future delivery of leisure services at Vale Farm Sports Centre and seeks Executive approval to carry out a shared procurement exercise with Ealing and Harrow as part of the West London Alliance. The programme seeks to get the best possible price for the service whilst maintaining quality and service standards through a collaborative procurement exercise. 

(i)        that approval be given for the council to participate in a collaborative procurement exercise that would lead to the establishment of a framework agreement for leisure services at Vale Farm Sports Centre.

(ii)       that approval be given to the collaborative procurement exercise detailed in 2.1 above to be exempted from the normal requirements of Brent’s Contract Standing Orders in accordance with Contract Standing Orders 85(c) and 84(a) on the basis that there are good financial and operational reasons for Harrow leading on the procurement as set out in the report below.

(iii)      that approval be given to publish an OJEU notice for leisure services at Vale Farm Sports Centre and to carry out the pre-qualification exercise.

(iv)      that officers be asked to report back setting out the specification along with any necessary consultation results, equality impact assessment and seeking approval to the tender evaluation criteria before inviting shortlisted suppliers to submit a detailed tender.

(v)       that the procurement options set out in 3.10- 3.12 be noted. Also that approval be given for officers to proceed with Option 1 – Lead Borough Model (weak) and for the Director of Environment and Neighbourhood Services in consultation with the Director of Legal and Procurement to move to Option 2- Lead Borough Model (strong) if they consider it appropriate.

(vi)      that the proposed governance arrangements set out in paragraphs3.16-3.19 be noted and that officers be asked to report back to the Executive for approval to the governance arrangements once they have been developed further.

(vii)    that the Director of Environment and Neighbourhood Services in consultation with the Director of Legal and Procurement be authorised to decide whether the contract should be tendered for a period of 5 years or 10 years following discussions with Ealing and Harrow.

Councillor Powney introduced the report and advised that approval was sought to undertake a collaborative procurement exercise with regard to the future delivery of leisure services with the London boroughs of Harrow and Ealing.  He advised that the cross-borough arrangement was proposed to commence on 1 April 2013, however the council would join when the current Vale Farm contract expires in November 2013.  Councillor Powney referred to the briefing note circulated at the meeting that included an amendment to recommendation 2.5 in the report and an additional recommendation 2.7.

RESOLVED:-

(i)        that approval be given for the council to participate in a collaborative procurement exercise that would lead to the establishment of a framework agreement for leisure services at Vale Farm Sports Centre.

(ii)       that approval be given to the collaborative procurement exercise detailed in 2.1 above to be exempted from the normal requirements of Brent’s Contract Standing Orders in accordance with Contract Standing Orders 85(c) and 84(a) on the basis that there are good financial and operational reasons for Harrow leading on the procurement as set out in the report below.

(iii)      that approval be given to publish an OJEU notice for leisure services at Vale Farm Sports Centre and to carry out the pre-qualification exercise.

(iv)      that officers be asked to report back setting out the specification along with any necessary consultation results, equality impact assessment and seeking approval to the tender evaluation criteria before inviting shortlisted suppliers to submit a detailed tender.

(v)       that the procurement options set out in 3.10- 3.12 be noted. Also that approval be given for officers to proceed with Option 1 – Lead Borough Model (weak) and for the Director of Environment and Neighbourhood Services in consultation with the Director of Legal and Procurement to move to Option 2- Lead Borough Model (strong) if they consider it appropriate.

(vi)      that the proposed governance arrangements set out in paragraphs3.16-3.19 be noted and that officers be asked to report back to the Executive for approval to the governance arrangements once they have been developed further.

(vii)    that the Director of Environment and Neighbourhood Services in consultation with the Director of Legal and Procurement be authorised to decide whether the contract should be tendered for a period of 5 years or 10 years following discussions with Ealing and Harrow.