Issue - meetings

This report sets out the final proposed level of insourcing within the Redefining Local Services (RLS) Delivery Model with respect to the last outstanding matter - the level of insourcing of the highways reactive maintenance function - and presents the detailed procurement strategy and timetable for the Highways Maintenance Services contracts (‘Highways Maintenance Contracts’).

Cabinet RESOLVED:

(1)    To approve the “Specialist Contracts with Low Level Insourcing” model as the final delivery model for RLS, with the full highways reactive maintenance service continuing to be outsourced.

(2)    To approve Inviting tenders for Highways Maintenance Contracts consisting of one tender for Works, separated into two Lots, and one tender for Consultancy Services as detailed at sections 4.3 – 4.8 of the report.

(3)    To approve Inviting tenders for the Highways Maintenance Contracts on the basis of the pre-tender considerations set out in section 4.17 of the report.

(4)    To approve officers evaluating the tenders for the Highways Maintenance Contracts on the basis of the evaluation criteria set out in section 4.17 of the report.

Councillor Krupa Sheth (Lead Member for Environment) introduced a report setting out the final proposed level of insourcing within the Redefined Local Services (RLS) Delivery Model relating to the Highways Reactive Maintenance function and presenting the detailed procurement strategy and timetable for the Highways Maintenance Services contracts (Highways Services).

In considering the report Cabinet noted the scope, aims, objectives and improvement priorities of the RLS programme along with the Highway Services procurement strategy, which for the reasons outlined in section 3 of the report, would also include the Highways Reactive Maintenance arrangements.  Cabinet was advised this would include one tender with two separate Lots and the highways consultancy service to be tendered separately.  The scope of the two Lots would cover reactive highways maintenance; cyclical and reactive gully cleansing; planned highways maintenance and highway schemes. The intention would be to appoint different contractors to the two work Lots for planned maintenance and scheme work, with the borough split geographically into two areas allowing one contractor to take on each area.

In welcoming the approach outlined, Cabinet noted this had been designed to provide greater flexibility in terms of service delivery along with a “back up” contractor facility from one area to another in order to enhance service outcomes and the responsive nature of the service.

Having considered the report Cabinet RESOLVED, having also noted the information contained within the exempt appendix of the report:

(1)     To approve the “Specialist Contracts with Low Level Insourcing” model as the final delivery model for RLS, with the full highways reactive maintenance service continuing to be outsourced.

(2)     To approve Inviting tenders for Highways Maintenance Contracts consisting of one tender for Works, separated into two Lots, and one tender for Consultancy Services as detailed at sections 4.3 – 4.8 of the report.

(3)     To approve Inviting tenders for the Highways Maintenance Contracts on the basis of the pre-tender considerations set out in section 4.17 of the report.

(4)     To approve officers evaluating the tenders for the Highways Maintenance Contracts on the basis of the evaluation criteria set out in section 4.17 of the report.