Issue - meetings

This report concerns the transfer of the Council’s HR and payroll system from a Logica based system onto an Oracle IT platform. This report requests approval to participate in a collaborative procurement with 5 other London boroughs to establish a framework agreement for Oracle 12 Joint Service Implementation.  The recommendations in this report are part of a London-wide project, Project Athena, which is supported by Capital Ambition, aimed at looking at increased integration of back-office systems and processes across London boroughs.

(i)         that approval be given for the council to participate in a collaborative procurement exercise leading to the establishment of a framework agreement for Oracle 12 Joint Service Implementation;

(ii)        that approval be given to the collaborative procurement exercise detailed in (i) above being exempted from the normal requirements of Brent’s Contract Standing Orders in accordance with Contract Standing Orders 85(c) and 84(a) on the basis that there are good financial and operational reasons as set out in the report from the Director of Finance and Corporate Services.

Councillor Butt, (Lead Member, Resources) introduced the report from the Director of Finance and Corporate Services which concerned the transfer of the council’s human resources and payroll system from a Logica based system onto an Oracle IT platform. The report requested approval to participate in a collaborative procurement with five other London boroughs to establish a framework agreement for Oracle 12 Joint Service Implementation.  The recommendations in the report were part of a London-wide project, Project Athena, which was supported by Capital Ambition, aimed at looking at increased integration of back-office systems and processes across London boroughs. Councillor Butt indicated that it was hoped that, in time, other boroughs would join, further reducing costs. He also referred to the risks involved and the mitigating actions being taken.

RESOLVED:-

(i)         that approval be given for the council to participate in a collaborative procurement exercise leading to the establishment of a framework agreement for Oracle 12 Joint Service Implementation;

(ii)        that approval be given to the collaborative procurement exercise detailed in (i) above being exempted from the normal requirements of Brent’s Contract Standing Orders in accordance with Contract Standing Orders 85(c) and 84(a) on the basis that there are good financial and operational reasons as set out in the report from the Director of Finance and Corporate Services.