Issue - meetings
Vehicle fleet maintenance and replacement
Meeting: 17/08/2011 - Executive (Item 8)
This report requests authority to establish a single-supplier Framework Agreement for Brent Transport Services for the provision of vehicle maintenance services and for the supply and maintenance of new vehicles, as required by Contract Standing Order No 88. This report summarises the process undertaken in tendering these requirements and, following the evaluation of the tenders, recommends which supplier should be appointed to the Framework Agreement. The report also advises Members of a short review presently being undertaken to confirm Brent’s future requirement for the passenger transport services provided by Brent Transport Services (BTS).
Additional documents:
- PINK ens-vehicle-fleet , View reasons restricted (8/2)
- e&c-vehicle-fleet-supplement, item 8 PDF 47 KB
Decision:
(i) that approval be given to delegate to the Director of Finance and Corporate Services in consultation with the Director of Environment and Neighbourhood Services the decision to establish a four-year framework agreement with Translinc Ltd as sole supplier for (1) maintenance of existing fleet and (2) supply and maintenance of new vehicles, which can also be accessed by other members of the West London Alliance group of local authorities;
(ii) that authority be delegated to the Director of Finance and Corporate Services in consultation with the Director of Environment and Neighbourhood Services to approve the award of a 4-year call-off contract for the maintenance of the existing Brent fleet to Translinc Limited in the estimated contract sum of £1.1miliion following completion of the review of future requirements described in paragraphs 3.39 – 3.41 of the report from the Director of Environment and Neighbourhood Services;
(iii) that authority be delegated to the Director of Environment and Neighbourhood Services to approve individual call-off contracts with Translinc Ltd for the supply and maintenance of new leased vehicles during the course of the framework agreement.
Minutes:
The report from the Director of Environment and Neighbourhood Services requested authority to establish a single-supplier Framework Agreement for Brent Transport Services for the provision of vehicle maintenance services and for the supply and maintenance of new vehicles, as required by Contract Standing Order No 88. The report summarised the process undertaken in tendering these requirements and, following the evaluation of the tenders, recommended which supplier should be appointed to the Framework Agreement. The report also advised members of a short review presently being undertaken to confirm Brent’s future requirement for the passenger transport services provided by Brent Transport Services (BTS).
Councillor Powney (Lead Member, Environment and Neighbourhoods) advised that a of number vehicles were not compliant with the London Emission Zone regulations that come into effect on 1 January and this presented additional reasons for replacement. He drew members' attention to a supplementary report from the Director which amended recommendation (i) in the original report so as to delegate to the Director of Finance and Corporate Services the decision to establish a four-year framework agreement in order to allow for further financial analysis.
The Executive also had before them an appendix to the report which was not for publication as it contained the following category of exempt information as specified in Schedule 12 of the Local Government (Access to Information Act) 1972:
Information relating to the financial or business affairs of any particular person (including the authority holding that information).
RESOLVED:
(i) that approval be given to delegate to the Director of Finance and Corporate Services in consultation with the Director of Environment and Neighbourhood Services the decision to establish a four-year framework agreement with Translinc Ltd as sole supplier for (1) maintenance of existing fleet and (2) supply and maintenance of new vehicles, which can also be accessed by other members of the West London Alliance group of local authorities;
(ii) that authority be delegated to the Director of Finance and Corporate Services in consultation with the Director of Environment and Neighbourhood Services to approve the award of a 4-year call-off contract for the maintenance of the existing Brent fleet to Translinc Limited in the estimated contract sum of £1.1miliion following completion of the review of future requirements described in paragraphs 3.39 – 3.41 of the report from the Director of Environment and Neighbourhood Services;
(iii) that authority be delegated to the Director of Environment and Neighbourhood Services to approve individual call-off contracts with Translinc Ltd for the supply and maintenance of new leased vehicles during the course of the framework agreement.