Issue - meetings

This report requests authority to award a contract for the supply of a server-based desktop solution for the council through an eAuction as required by Contract Standing Order 88.

(i)         that the process being undertaken for the procurement of a server-based desktop solution via the ESPO framework be noted;

(ii)        that agreement be given to the evaluation process for the award of the server-based desktop solution contract as outlined in paragraphs 3.15 – 3.25 of the report from the Director of Finance and Corporate Services and Appendices 1 and 2;

(iii)       that subject to (v) below, agreement be given to the award of contract for a server-based desktop solution for an initial term of three years with a twenty-four month extension to the successful supplier determined in accordance with the evaluation process (referred to in paragraph (ii) above) following the eAuction;

(iv)       that the Director of Finance and Corporate Services be authorised in consultation with the Director of Legal and Procurement to formalise the contract award following the eAuction results in accordance with the council’s Contract Standing Orders and Financial Regulations;

(v)        that the Director of Finance and Corporate Services be authorised to withdraw from the procurement process at any time prior to signing the call-off contract in exceptional circumstances as further explained in paragraphs 3.25 and 3.26 below of the report.

Councillor Butt (Lead Member, Resources) introduced the report which requested authority to award a contract for the supply of a server-based desktop solution for the council through an eAuction as required by Contract Standing Order 88. This report summarised the process being undertaken to procure this contract through a mini competition, under an existing pre-tendered local authority Framework established by Eastern Shires Purchasing Organisation (“ESPO”), and recommended approval of the processes and mechanisms of the mini competition and award to the successful eAuction bidder. Councillor Butt stated that the new equipment would be more efficient and would save money on licenses and was also environmentally friendly.

The Executive also had before them an appendix to the report which was not for publication as it contained the following category of exempt information as specified in Schedule 12 of the Local Government (Access to Information Act) 1972: 

Information relating to the financial or business affairs of any particular person (including the authority holding that information).

RESOLVED:-

(i)         that the process being undertaken for the procurement of a server-based desktop solution via the ESPO framework be noted;

(ii)        that agreement be given to the evaluation process for the award of the server-based desktop solution contract as outlined in paragraphs 3.15 – 3.25 of the report from the Director of Finance and Corporate Services and Appendices 1 and 2;

(iii)       that subject to (v) below, agreement be given to the award of contract for a server-based desktop solution for an initial term of three years with a twenty-four month extension to the successful supplier determined in accordance with the evaluation process (referred to in paragraph (ii) above) following the eAuction;

(iv)       that the Director of Finance and Corporate Services be authorised in consultation with the Director of Legal and Procurement to formalise the contract award following the eAuction results in accordance with the council’s Contract Standing Orders and Financial Regulations;

(v)        that the Director of Finance and Corporate Services be authorised to withdraw from the procurement process at any time prior to signing the call-off contract in exceptional circumstances as further explained in paragraphs 3.25 and 3.26 below of the report.