Issue - meetings

The Council is responsible for maintaining almost 21,000 street lights and columns, and 5,600 other street lighting assets.  These include illuminated signs, bollards and Belisha beacons. The Council is nearing the end of a 20 year PFI contract, with PFI Lighting Limited (“PFIL”), which is set to expire on 30November 2018. This report seeks to address the arrangements for the delivery of street lighting maintenance in the borough going forward.

It was RESOLVED:

14.1    That an exemption pursuant to Contract Standing Order 84(a) of the requirement to seek quotes for a four month contract for Street Lighting Maintenance for sound operational and financial reasons as detailed in Section 3, including ensuring the smooth completion of the LED installation programme, be approved;

14.2    That the award of a four month contract for Street Lighting Maintenance to Bouygues E&S Infrastructure UK Ltd from 1^st December 2018 to 31^st March 2019, be approved;

14.3    That the invitation of tenders for Street Lighting Maintenance Services from 1^st April 2019 on the basis of the pre-tender considerations set out in paragraph 4.2 of the report; be approved;

14.4    That the evaluation of the tenders referred to in 2.4 of the report, on the basis of the criteria set out in paragraph 4.3 (iv) of the report, be approved; and

14.5    That authority be delegated to the Strategic Director of Regeneration and Environment in consultation with the Lead Member for Environment to award the contract for Street Lighting Maintenance Services from 1^st April 2019 for a term of four years with an option to extend the term by up to a further two years; and

14.6    That authority be delegated to the Strategic Director of Regeneration and Environment in consultation with the Lead Member for Environment and the Director of Legal and Human Resources, to approve the transfer of the five year residual life warranty on street lighting columns from PFI Lighting Ltd to Bouygues E&S Infrastructure UK Ltd.

Councillor Eleanor Southwood, Cabinet Member for Environment, introduced the report and stated that Cabinet was being asked to award an interim contract for the Street Lighting Maintenance service to Bouygues E&S Infrastructure UK Ltd from December 2018 to March 2019.

She explained that the report set out the options considered for the procurement of this service from April 2019; and also sought approval to invite tenders for the Street Lighting Maintenance Services contract from 1st April 2019, as required by Contract Standing Orders 88 and 89.

Furthermore, Councillor Southwood stated that the report sought approval to assign responsibility for the 5 year post-PFI street lighting column warranty.

With the permission of the Chair, Gavin Moore, Head of Parking and Lighting, stated that the initial period of the contract would be for four years to the end of March 2023, which aligned the end date with that of the Public Realm, Parking and Trees Maintenance contracts.

It was RESOLVED:

14.1    That an exemption pursuant to Contract Standing Order 84(a) of the requirement to seek quotes for a four month contract for Street Lighting Maintenance for sound operational and financial reasons as detailed in Section 3, including ensuring the smooth completion of the LED installation programme, be approved;

14.2    That the award of a four month contract for Street Lighting Maintenance to Bouygues E&S Infrastructure UK Ltd from 1^st December 2018 to 31^st March 2019, be approved;

14.3    That the invitation of tenders for Street Lighting Maintenance Services from 1^st April 2019 on the basis of the pre-tender considerations set out in paragraph 4.2 of the report; be approved;

14.4    That the evaluation of the tenders referred to in 2.4 of the report, on the basis of the criteria set out in paragraph 4.3 (iv) of the report, be approved; and

14.5    That authority be delegated to the Strategic Director of Regeneration and Environment in consultation with the Lead Member for Environment to award the contract for Street Lighting Maintenance Services from 1^st April 2019 for a term of four years with an option to extend the term by up to a further two years; and

14.6    That authority be delegated to the Strategic Director of Regeneration and Environment in consultation with the Lead Member for Environment and the Director of Legal and Human Resources, to approve the transfer of the five year residual life warranty on street lighting columns from PFI Lighting Ltd to Bouygues E&S Infrastructure UK Ltd.