Issue - meetings

This report requests authority to award a contract as required by Contract Standing Order No 88. This report summarises the process undertaken in selecting the supplier for the contract and recommends to whom the contract should be awarded.

1.    Cabinet noted the Council’s participation in a collaborative procurement under a framework agreement for a contract for postal services.

2.       Cabinet approved the award of a contract for Collection and Delivery of Mail to Royal Mail Group Limited, for a period of two years and 319 days from 1^st November 2016 to 15^th September 2019 with an option to extend for a further year to 15^th September 2020.

Councillor Margaret McLennan, Deputy Leader, introduced the report stating that the Council has a need for mail services, whereby outgoing post is collected from Council buildings and delivered to individual addressees. Whilst an increasing amount of communication from the Council is in digital only format, there are still large volumes of hard copy correspondence that need to be delivered.

The Council’s mail is currently collected and delivered by Royal Mail under a contract that was awarded following a pan-London procurement in 2013. The contract is used by the digital post room and spend is from the centralised budget for postal services. This contract expired on 10^th September 2016 and there is a need to put a new contract in place. Upon expiry of the contract, the Council continued to use Royal Mail as the default national provider, and Royal Mail have agreed to continue to apply the previous contract rates in the interim period until the new contract commences.

RESOLVED:-

1.    Cabinet noted the Council’s participation in a collaborative procurement under a framework agreement for a contract for postal services.

2.    Cabinet approved the award of a contract for Collection and Delivery of Mail to Royal Mail Group Limited, for a period of two years and 319 days from 1^st November 2016 to 15^th September 2019 with an option to extend for a further year to 15^th September 2020.